|
I. Call to Order
At the meeting of March 23, 2006, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of March 23, 2006, Chairman Duncan will call on a member of the Board to lead the Pledge of Allegiance and a Moment of Silence.
III. Recognitions
A. 3A Men’s Swimming State Champions
At the meeting of March 23, 2006, the Board will recognize Eugene Godsoe of Southeast High, Robert Padgett of Ragsdale High, and Tim Mann of Southwest High as the 3A Men’s Swimming State Champions. If you have any questions regarding this item, please contact District Relations at 370-8386 or Herb Goins, District Athletic Director, at 370-8950, prior to the meeting .
B. 3A Men’s Wrestling State Champion
At the meeting of March 23, 2006, the Board will recognize Jacob Creed of Ragsdale High as the 3A Men’s Wrestling State Champion. If you have any questions regarding this item, please contact District Relations at 370-8386 or Herb Goins, District Athletic Director, at 370-8950, prior to the meeting .
C. 3A Men’s Basketball State Champions
At the meeting of March 23, 2006, the Board will recognize the Dudley High Men’s Basketball Team as the 3A Men’s Basketball State Champions. If you have any questions regarding this item, please contact District Relations at 370-8386 or Herb Goins, District Athletic Director, at 370-8950, prior to the meeting .
IV. Public Comments
At the meeting of March 23, 2006, Chairman Duncan will call on members of the public who have requested an opportunity to address the Board.
V. Approval of Agenda
At the meeting of March 23, 2006, Chairman Duncan will ask Board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions, please contact chairman Duncan at 378-5315. prior to the meeting.
VI. Consent Agenda
A. Personnel Action Reports
At the meeting of March 23, 2006, the Consent Agenda includes personnel actions as noted in the monthly Personnel Action Report requiring Board approval. Should there be any additional personnel action requiring Board approval, you will receive notification prior to the meeting. If you have any questions, please contact Mike Harris, Chief Human Resources Officer, at 370-8340, prior to the meeting.
B. 2005-2006 Budget Amendments and Transfers
At the meeting of March 23, 2006, the Consent Agenda includes State, Local, Federal, Capital Outlay, and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2005-2006 school year as follows:
State Public School Fund Amendment #5 reflects
- the receipt of December, 2005 interest for School Technology Fund ($3,822)
- Children with Special Needs allotment revision (-$7683)
- transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #5 reflects the
- receipt of Medicaid Administrative Claim reimbursements for quarter ending June 30, 2005 ($118,627)
- receipt of Smart Start reimbursement for January 2006 ($15,600)
- receipt of More at Four reimbursement for November 2005, December 2005, and January 2006 ($274,032)
- receipt of Recruiting donations ($1,150)
- receipt of Bryan Foundation donation for Fullan Training ($138,000)
- receipt of Moses Cone-Wesley Long Community Health Foundation Student Mentoring Awareness and Resource Team (SMART) grant payment for substance abuse prevention initiatives ($111,072)
- receipt of North Carolina Medical Society Alliance donation for purchase of elementary school physical education equipment ($1,500)
- transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #5 reflects the
- adjustments due to receipt of initial versus planning allotment for the following allotments:
- Title IV - Safe & Drug Free Schools & Communities ($15,152)
- ESEA Title I - Basic Program ($108,127)
- Title V - Innovative Education Program Strategies ($1,926)
- IDEA VI-B Handicapped ($245,507)
- Title II - Improving Teacher Quality ($4,056)
- Title III - Language Acquisition ($5,270)
- Education Technology - Formula ($3,241)
- Title III - Language Acquisition - Significant Increase ($4,045)
- correction due to duplicate entry of prior year carryover for ESEA Title I School Improvement (-$113,985)
- transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #5 reflects the
- 2004-2005 regular capital outlay carryover ($6,307,507)
- receipt of allotment from North Carolina Department of Public Instruction for final installment payment for the lease/purchase of replacement school buses ($991,651)
- transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) Fund Amendment #5 reflects the
- transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, Chief Financial Officer, at 370-8343, prior to the meeting.
C. Sale of Weaver Education Center House
At the meeting of March 23, 2006, the Consent Agenda includes the Board’s approval of the sale of the house constructed by the Weaver Education Center Building Trade Classes via public auction. A minimum bid of $35,000 is recommended to ensure the replenishment of funds for future building projects. The auction is scheduled for September 28, 2006 and will be conducted by Dave’s Auctions, Inc. If you have any questions, please contact John Mann, Purchasing Officer, at 370-3238, prior to the meeting.
D. Drivers Education Contract Renewal
At the meeting of March 23, 2006, the Consent Agenda includes a recommendation to renew a contract with North Carolina Driving School Inc. to provide drivers education services to the district at a cost of $160.20 per student for the 2006–2007 school year. The renewal term will be July 1, 2006 through June 30, 2007. This per student cost represents an increase of $3.14 from the 2005-2006 school year. The total cost for 2006-2007 is not to exceed $881,100 ($160.20 x 5500 students). If you have any questions, please contact John Mann, Purchasing Officer, at 370-3238, prior to the meeting.
E. Contracts for the Construction of Northwest Area Elementary School
At the meeting of March 23, 2006, the Consent Agenda includes a recommendation to award contracts for Northwest Area Elementary to New Atlantic Contracting, Inc. for general construction in the amount of $8,698,000; J. N. Mayberry, Inc. for plumbing construction in the amount of $1,023,828; MechWorks Inc. for HVAC construction in the amount of $1,868,350; Starr Electric Co., Inc. for electrical construction in the amount of $1,009,000; and KEN-NECT Communications, LLC for technology construction in the amount of $153,274, totaling $12,752,452 . It is also recommended the Administration be authorized to request a Project Ordinance fund transfer in the amount of $1,591,905 from the Jamestown Middle School project to this project in order to cover the budget shortfall.
Twenty single prime and multi-prime bids were received on March 9, 2006. The construction budget for this project is $11,425,547. Of this amount, $265,000 has been reserved for demolition, media furniture and landscaping leaving an available balance of $11,160,547. The bids received came in over the construction budget. The recommended awards for contracts are based on negotiated prices with the lowest responsible, responsive multi-prime bidders as allowed in North Carolina General Statute 143-129. These bids include the acceptance of Alternate 1- lighting controls (add $30,000), Alternate 2 – builders hardware (no change) and Alternate 3- operable partition (add $20,000). If you have any questions, please contact John Mann, Purchasing Officer, at 370-3238 or Kevin Lear, Chief Operations Officer, at 819-2763, prior to the meeting.
F. Easement Request from the High Point Chamber of Commerce
At the meeting of March 23, 2006, the Consent Agenda includes a recommendation to approve an easement request from the High Point Chamber of Commerce and instruct the Administration to advise the Chamber that it accepts the proposal subject to review of the agreement by the attorney for the Board of Education. The purpose of this easement would be for construction and future maintenance of a paved parking lot located on East State Street at the southwest corner of the Johnson Street Elementary school site.
The Chamber is developing a parking lot on land they own along East State Street and adjoining Johnson Street Elementary. They are requesting an easement so the parking lot could be extended onto school property. The total area of the requested easement would be 12,917.33 square feet = 0.296 acres. Johnson Street Elementary would have shared use of the parking lot and 15 of the parking spaces would count toward any future parking requirement for the school. The Administration has determined that the granting of this easement will make additional parking available to the school and will not materially diminish the use of the Johnson
Street Elementary School site. Due to the benefit to be gained by the school, granting of this easement would be in consideration of $1.00. If you have any questions, please contact Kevin Lear, Chief Operations Officer, at 819-2763, prior to the meeting.
G. Architect for Renovations to Smith Academy Facility
At the meeting of March 23, 2006, the Consent Agenda includes a recommendation to approve and direct the staff to enter into contract discussions with Millennium 3 Design Group, PLLC, for the purpose of reaching an agreement and contract to perform design services for the Smith Academy Facility. This procedure follows the statutory process for qualification-based selection without regard for fees. The District published an announcement seeking qualifications information from individuals or firms interested in providing architectural/engineering services for renovations and building code upgrades to the facility located at 2225 S. Holden Road, Greensboro, North Carolina pending its approval for purchase by the Guilford County Board of Commissioners. The proposed renovations will allow this facility to change from business to educational use.
Six firms indicated an interest in performing these design services. All but one of the firms, Cherry Huffman Architects, PA, are currently performing design services on other Guilford County Schools projects and it was determined that additional interviews were unnecessary. Upon review by the Facilities staff, in consultation with the Architect Selection Committee, Millennium 3 Design Group, PLLC was selected. Millennium 3 designed the new replacement school at Union Hill Elementary and is the architect on our current project at Guilford Elementary.
Additionally, Architect Sharon Graeber was selected as an alternate in the event that an agreement could not be reached with Millennium 3. Ms. Graeber has designed a small renovation project that was completed at Claxton Elementary and is the architect on our current project at Gibsonville Elementary, as well as the future English Road Facility Renovation. If you have any questions, please contact Kevin Lear, Chief Operations Officer, at 819-2763, prior to the meeting.
H. Exercise Option for Smith Academy Property
At the meeting of March 23, 2006, the Consent Agenda includes the Board’s approval to exercise the option to purchase the property located at 2225 South Holden Road, Greensboro, North Carolina for the Smith Academy in the amount of $2,350,000.On February 9, 2006, the Board approved negotiating an option on the property located at 2225 South Holden Road, Greensboro, North Carolina. The property has a total area of approximately 4.3 acres with three structures thereon. The main building has 40,000 square feet and can be renovated for academic purposes. The purpose of acquiring the property is to provide an academy for Smith High School. Subsequently, the Guilford County Board of Commissioners approved the purchase of the South Holden Road property at a price of $2,350,000 on March 16, 2006. The property purchase and renovations will be funded with $2,887,500 in Public School Building Capital Fund dollars and $962,500 in regular capital outlay dollars. If you have any questions, please contact Kevin Lear, Chief Operations Officer, at 819-2763, prior to the meeting.
VII. Staff Report
A. Naming of Facilities
1. Northern Area Middle School
At the meeting of March 23, 2006, Kevin Lear, Chief Operations Officer, will present to the Board information relating to the naming of the new northern area middle school. The project team has received input from the community about an appropriate name for the new school. The community submitted the following five names to be considered: Northern Guilford Middle School, Edward R. Murrow Middle School, Dolly Payne Middle School, Ronald E. McNair Middle School, and Northern Middle School. Following a full review of suggested names and the criteria for selection, the project team has reported out a recommendation of Northern Guilford Middle School. The Administration recommends that the Board study and fully consider the recommendation by the Project Team, following a period of public comment or input, or direct the administration to request the project team to provide any further information as may be required by the Board in order to more fully consider the request and to make a decision. If you should have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
2. Dudley High School Media Center
At the meeting of March 23, 2006, Kevin Lear, Chief Operations Officer, will present to the Board information relating to the naming of the Dudley High School Media Center. The project team has received input from the community about an appropriate name for the media center and proposes the following name for consideration: The Nannie McAdoo-Dick Media Center. The Administration recommends that the Board study and fully consider the recommendation by the Project Team, following a period of public comment or input, or direct the administration to request the Project Team to provide any further information as may be required by the Board in order to more fully consider the request and to make a decision. If you should have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
3. Dudley High Automotive and Technology Building
At the meeting of March 23, 2006, Kevin Lear, Chief Operations Officer, will present to the Board information relating to the naming of the Dudley High Automotive and Technology Building. The project team has received input from the community about an appropriate name for the media center and proposes the following name for consideration: The Nelson V. Macomson Automotive and Technology Center. The Administration recommends that the Board study and fully consider the recommendation by the Project Team, following a period of public comment or input, or direct the Administration to request the Project Team to provide any further information as may be required by the Board in order to more fully consider the request and to make a decision. If you should have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
B. North Carolina Public Schools Facility Needs Survey
At the meeting of March 23, 2006, Kevin Lear, Chief Operations Officer, will present the North Carolina Public Schools Facility Needs Survey for Board approval and direct Staff to forward it on to the Guilford County Board of Commissioners for acknowledgement of receipt at their next meeting. If you should have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
VIII. Board Discussion
A. Continued Discussion of Agreement with City of High Point
At the meeting of March 23, 2006, the Board will continue its discussion regarding the proposed land agreements with the City of High Point. This item was tabled at the February 21 meeting and removed from the agenda of the March 7 meeting. If you have any questions regarding this item, please contact Attorney Jill Wilson at 373-8850, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of March 23, 2006, Chairman Duncan will share reports of the Board’s activities should there be any events to be reported.
X. Closed Session, if needed
At the meeting of March 23, 2006, the Board will address business requiring a closed session, if needed.
XI. Board Comments
At the meeting of March 23, 2006, Board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Adjournment
|
