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I. Call to Order
At the meeting of December 4, 2007, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of December 4, 2007, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Election of Board Chairman and Vice Chairman
At the meeting of December 4, 2007, Board Attorney Jill Wilson will lead the board in the election process of the chairman position. The newly elected chairman will then lead the board in the election process of the vice chairman. If you have questions, please contact Attorney Wilson at 373-8850, prior to the meeting.
IV. Recognitions
A. GCS Employee of the Month for December 2007
At the meeting of December 4, 2007, the board will recognize Duane Lewis, a social worker at The Middle College at N.C. A&T, as the district’s December Employee of the Month. If you have any questions regarding this item, contact District Relations at 370-8386, prior to the meeting.
B. GCS Volunteer of the Month for December 2007
At the meeting of December 4, 2007, the board will recognize Pam Dawson, PTA President at Eastern Guilford High, as the district’s December Volunteer of the Month. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
C. Recognition of Arts Educators
At the meeting of December 4, 2007, the board will recognize Dr. Susan Hines and Nancy Fisher for their contributions to art education in the district. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
D. Fall Sports State Champions
At the meeting of December 4, 2007, the board will recognize the Women’s State 4A Golf Champions, the Women’s 4A Tennis State Champions and the State 4A Individual Tennis Doubles Champions. If you have questions regarding this item, please contact District Relations at 370-8386 or Herb Goins, district athletic director, at 370-8950, prior to the meeting.
V. Public Comments
At the meeting of December 4, 2007, the chairman will call on members of the public who have requested an opportunity to address the board.
VI. Approval of Agenda
At the meeting of December 4, 2007, the chairman will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, pleae contact Chairman Duncan at 378-5315, prior to the meeting.
VII. Consent Agenda
A. November Meeting Minutes
At the meeting of December 4, 2007, the minutes of the November 8 Regular Meeting, November 27 Public Forum and November 28 Public Forum will be presented for approval. If you have questions or suggested revisions, please contact Kathy Gwynn at 370-8992, prior to the meeting.
B. Personnel Action Reports - November 20 Report and December 4 Report
At the meeting of December 4, 2007, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. Budget Amendments and Transfers
At the meeting of December 4, 2007, the consent agenda includes State, Local, Federal, Capital Outlay and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2007-08 school year as follows:
State Public School Fund Amendment #1 reflects:
- the following adjustments due to receipt of 2006-07 carryover:
- School Technology Fund ($255,111), At-Risk Student Services ($681,174) and Improving Student Accountability Standards ($390,030)
- the following adjustments due to receipt of initial versus planning allotments:
- Classroom Teachers ($9,260,512), Central Office Administration ($143,652), Non-Instructional Support Personnel ($844,264), School Building Administration ($978,679), Instructional Support (-$143,449), Driver Training ($11,190), Career and Technical Education-Months of Employment ($940,324), Career and Technical Education-Program Support ($9,076), Teacher Assistants ($1,109,458), Staff Development ($49,088), Children with Special Needs ($2,340,054), Academically/Intellectually Gifted ($202,428), Limited English Proficiency ($109,345), Transportation of Pupils [initial allotment consists of a portion of the projected final allotment - allotment will be adjusted within available funds by December 1 based on NCDPI "budget efficiency rating" funding formula using the following factors: pupils transported, total eligible operating expenditures (local and state funds)] (-$3,533,430), Classroom Materials/Instructional Supplies and Equipment ($138,755), At-Risk Student Services ($463,349) and Improving Student Accountability Standards ($1,879,717)
- the following adjustments due to charter school reductions:
- Classroom Teachers (-$173,578), Non-Instructional Support Personnel
(-$18,681), Instructional Support (-$21,107), Career and Technical Education-Months of Employment (-$17,349), Career and Technical Education-Program Support (-$923), School Technology Fund (-$486), Teacher Assistants
(-$22,565), Academically/Intellectually Gifted (-$3,077), Transportation of Pupils (-$19,067), Classroom Materials/Instructional Supplies and Equipment
(-$4,033), At-Risk Student Services (-$11,156) and Improving Student Accountability Standards (-$1,864)
- the reduction in Children with Special Needs allotment due to students included in prior year GCS headcount transferring to another school district in NC in 2007-08 (-$53,887)
- receipt of:
- Substitute reimbursement for May, June, July, August and September, 2007 ($72,749)
- May, June, July, August and September, 2007 interest for School Technology Fund ($14,186)
- Projected 2007-08 fines and forfeitures for School Technology Fund ($880,545)
- Mentor Positions allotment ($613,739)
- Behavioral Support (Willie M) initial allotment ($227,931)
- ABC Incentive Award ($5,295,772)
- Literacy Coaches allotment ($418,796)
- High School Learn and Earn allotment ($1,286,932)
- Transportation - highway use tax for buses delivered in June and July ($75,000)
- Transportation - highway use tax for wrecker and fuel service vehicle ($1,886)
- Transportation - reimbursement for tires sent to NCDPI for 2006-07 Recap Tire Study ($520)
- Assistant principal intern - principal fellows allotment ($144,549)
- Assistant principal intern - fulltime Master of Student Administration (MSA) student allotment ($80,306)
- At-Risk Student Services treatment center allotment ($540,412)
- transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #1 reflects:
- the 2006-07 deferred revenue for the following:
- Technology Grant ($2,663), High Schools That Work ($7,656), Federal Community Service State grant ($25,721), EC State Improvement Grant (SIG) ($7,348), NC Department of Child Development grant - Preschool ($22,685), North Carolina Department of Environment, Health, and Natural Resources (NCDEHNR) Air Quality reimbursement ($6,527), Teacher of the Year reimbursement ($1,488), Children with Special Needs donation ($279), Building Bridges ($1,144), Gencorp grant ($815), Que' Pasa Radio Show donation ($6,546), Wellness Program ($2,990), Project Fit America ($4,995), Partnerships in Education ($3,980), Cemala grant ($25,845), IT Building Linkage ($1,537), UNCG Doctoral Cohort Program ($8,492), Middle School Chess Program ($42,963), Transportation Person of the Year donations ($1,358), Clearwire Wireless Broadband ($67,979), Mentor of the Year ($690), Automated External Defibrillator (AED) Initiative ($2,915), Hearing Impaired Program donation ($1,469), Student Mentoring Awareness and Resource Team (SMART) grant ($161,846), School Health grant ($73,852), Band Support donation ($2,500), IT Cluster grant ($250,000), Character Education ($26,636) and Quality Educational Strategies and Technologies (QUEST) workshops ($2,415)
- the 2006-07 carryover for the following grants:
- Smaller Learning Communities ($239,426), School Improvement Grant ($360), Partnerships in Character Education ($112,056), Advanced Placement Incentive Program ($257,907) and Teacher Incentive Program ($1,627,540)
- the adjustment to state textbook allotment due to charter school reductions (-$4,757)
- the receipt of:
- Donation for the Psychological Services department ($50)
- Donation from Parker Hannifin Foundation [unrestricted donation to be used for any instructional purpose] ($1,000)
- More at Four reimbursement for September, 2007 ($297,475)
- Federal Community Service grant ($33,332)
- Pre-K Children with Special Needs donation ($42)
- Registration and sponsor fees for Large City Schools Superintendents' (LCSS) Conference hosted by GCS June 27-30, 2007 ($14,650)
- Harris Teeter Together in Education Program funds ($86,677)
- Wachovia Teacher of the Year Donations ($15,000)
- Time Warner Cable Grant quarterly payments ($16,690)
- Time Warner Cable funding for Education Access ($16,240)
- Time Warner Cable supplemental funding for Education Access ($6,135)
- Greensboro Middle College refunds to the Middle School Chess Program ($1,940)
- Moses Cone-Wesley Long Community Health Foundation Student Mentoring Awareness and Resource Team (SMART) grant payment ($66,250)
- Eastern Guilford High School (EGHS) donations ($7,240)
- Bright Tomorrow Program reimbursement ($6,929)
- Fines & Forfeitures - Red Light Camera Funds from Greensboro ($995,524) and High Point (1,477,457.53)
- transfers for school allotments and due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #1 reflects:
- the following adjustments due to receipt of 2006-07 carryover:
- Title I - Low Performing Schools ($600,320), Title IV - Safe & Drug-Free Schools & Communities ($134,505), ESEA Title I Basic Program ($4,333,837), Title V - Innovative Education Program Strategies ($35,074), IDEA VI-B Handicapped ($4,168,145), Title II - Improving Teacher Quality ($766,843), Title III - Language Acquisition ($737,269), ESEA Title I School Improvement ($279,250), Education Technology - Formula ($190,661) Title III - Language Acquisition - Significant Increase ($88,725) and Title II-B Math & Science Partnership ($500,463)
- the receipt of the following grants:
- IDEA Children with Disabilities ($6,743) and IDEA VI-B State Improvement ($10,000)
- the allocation of Title I funds to schools and transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #1 reflects:
- 2006-07 Capital Improvement Projects (CIP) carryover ($99,076,721)
- receipt of allotment from NCDPI for installment payments for the lease/purchase of replacement school buses ($1,662,994)
- transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) #1 reflects:
- the receipt of revenue for summer programs at Florence, Hunter and Oak Ridge elementary schools ($127,811)
- the 2006-07 carryover ($46,908)
- the following adjustments due to revised revenue projections:
- tuition ($986,255), sales tax refund ($5,000) and interest earned on investments ($50,000)
- transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief finance officer, at 370-8343, prior to the meeting.
D. First Reading – Policy JBC, School Admission
At the meeting of December 4, 2007, the consent agenda includes a recommendation to approve for First Reading – Policy JBC, School Admission. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
E. NC Department of Transportation (NCDOT) Right-of-Way Encroachment Agreement for Water Tap, Eastern High School
At the meeting of December 4, 2007, the consent agenda includes a recommendation that the board approve a Right-of-Way Encroachment Agreement requested by NCDOT affecting the Eastern Guilford High School campus. The NCDOT has requested that the board execute a Right-of-Way Encroachment Agreement, along with the City of Greensboro, so that GCS can tap onto an existing 12-inch City of Greensboro water main which lies within the right-of-way of Peeden Drive, approximately 858 feet north of the intersection of Peeden Drive and Bethel Church Road. The 8-inch water tap line will serve the new Eastern Guilford High School that is currently under construction, and will extend at a right angle to the existing 12-inch water main for a distance of approximately 16 feet within the Peeden Drive right-of-way until the tap line reaches GCS property. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 819-2763, prior to the meeting.
F. Use of Yellow School Buses for the 2008 ACC School Day Game
At the meeting of December 4, 2007, the consent agenda includes a recommendation to approve the use of yellow school buses for the 2008 school day games to transport K-8 students of those schools choosing to participate in this educational opportunity. For the past three years, the board has approved the use of yellow school buses to transport elementary and middle school students to the school day games held as a part of the Atlantic Coast Conference’s Women’s Basketball Tournament. This year, the days designated for the school day games are Thursday, March 6, 2008 for elementary schools and Friday, March 7, 2007 for middle schools. The games each day are at 11 am.
The Atlantic Coast Conference has developed a school day game curriculum in conjunction with Guilford County teachers that follows the North Carolina Standard Course of Study. This school day game curriculum was put in place for the 2005 Tournament and has been updated each year. All available activity buses will be used, but the current activity bus fleet is not large enough to cover the requests for transportation. If you have questions regarding this item, please contact Dr. Terrence Young, chief information and student services officer, at 370-2308 or Herb Goins, district athletic director, at 370-8950, prior to the meeting.
G. School Improvement Targets for SCALE and High School Ahead Academy for 2007-08
At the meeting of December 4, 2007, the consent agenda includes a recommendation to approve the proposed school improvement targets for SCALE and the High School Ahead Academy for the 2007-2008 school year. The State Board of Education allows three year school improvement plans for non-alternative schools, however, improvement targets for alternative schools must be approved by the local Board of Education annually. For the two SCALE sites, these are the same goals the board approved for the past three years with increased targets based on percentage increase from prior results. For the High School Ahead Academy this is the first plan. If you have questions regarding this item, please contact Dr. Mack McCary, chief academic officer, at 370-8106 or Dr. John Morris, chief student services officer, at 370-8380, prior to the meeting.
VIII. Staff Reports
A. Approval of the Proposed 2008-09 Academic Calendar
At the meeting of December 4, 2007, District Relations will present to the board a recommendation to approve the proposed 2008-09 academic calendar. Pursuant to direction provided by the board during its October 24 meeting, public comment was received regarding the proposed 2008-09 school calendar with a total of 30 comments received. The administration recommends a slight modification to the original calendar based on comments received. If you have questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
B. Contractual Agreement with Samet Corporation for Pre-Construction Services at Union Hill Elementary School
At the meeting of December 4, 2007, Leo Bobadilla, chief operations officer, will present to the board a recommendation to award a contract to Samet Corporation for Pre-Construction services at Union Hill Elementary School in the amount of $72,230. Samet Corporation was one of three firms approved by the Architectural Selection Committee and previously presented to the board to provide CM @ Risk Services for the Union Hill Elementary School project. The board approval is now requested for Samet Corporation to provide pre-construction services to the Union Hill Elementary School project in exchange for the lump sum payment of $72,230. If you have questions regarding this item, please contact Mr. Bobadilla at 819-2763, prior to the meeting.
C. Academic Improvement Update
At the meeting of December 4, 2007, Dr. Mack McCary, chief academic officer, will present to the board an update on academic improvement. If you have questions regarding this item, please contact Dr. McCary at 370-8106, prior to the meeting.
D. Report on STARS (Students and Teachers Achieving Results) Team Visits
At the meeting of December 4, 2007, Dr. Mack McCary, chief academic officer, will present to the board a report on the STARS team visits. If you have questions regarding this item, please contact Dr. McCary at 370-8106, prior to the meeting.
E. Magnet Grant Implementation Update
At the meeting of December 4, 2007, Dr. Eric Becoats, chief of staff, will present to the board the proposed boundary maps and budget recommendations for the magnet feeder plan. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
F. Bond Referendum
At the meeting of December 4, 2007, Leo Bobadilla, chief operations officer, and Joe Hill, facilities, will present to the board an update on the bond referendum. If you have questions regarding this item, please contact Mr. Bobadilla at 819-2763 or Mr. Hill at 819-2700, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of December 4, 2007, the chairman will share reports of the board’s activities should there be any events to be reported.
X. Board Comments
At the meeting of December 4, 2007, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XI. Closed Session, if needed
At the meeting of December 4, 2007, the board will address business requiring a closed session, if needed.
XII. Adjournment
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