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Guilford County Board of Education |
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GUILFORD COUNTY BOARD OF EDUCATION |
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Tuesday, December 5, 2006 |
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The Guilford County Board of Education met in a regular meeting on Tuesday, December 5, 2006, at 712 North Eugene Street, Greensboro, North Carolina. Call to OrderChairman Duncan called the meeting to order at 6:02 p.m. Swearing in of Newly-Elected Board Members Election of Board Chairman and Vice Chairman Chairman Duncan opened the floor for nominations to the Vice-Chairman position. Board member Walter Childs, seconded by Anita Sharpe, nominated Amos Quick. With no other nominations, the board via acclamation, unanimously elected Amos Quick as Vice-Chairman of the Board of Education. RecognitionsFall Sports State Champions Also recognized by the board was the Women’s State 4A Tennis Team Champions. The Page Women’s Tennis Team won their third consecutive 4A State Championship by defeating Raleigh Broughton for the third consecutive year. The team finished with a perfect 20-0 record for the year and now has won 59 consecutive matches over that three-year period. Team members included: Jennifer Ansari, Nina Dimaguila, Elizabeth Garvey, Anne Lucas, Julie Lucas, Christina Mandaleris, Melaney Martin, Olesya Minina, Samantha Morrison, Christin Newman, Caroline Newman, Madison Owsley, Laura Rolke, Christine Ruggiero, Preston Stakias, Jennifer Stone, Green Wendling and Melissa Wolf. The team was coached by Bruce Lanier. An additional recognition was given to the Women’s State 3A State Volleyball Team Champions from Southwest High, who defeated Oxford Webb at Reynolds Coliseum on the campus of N.C. State University. The Cowgirls finished the year with a 27-1 record. Team members included: Savannah Barker, Samantha Harding, Lauren Fuchs, Kathy Miller, Paris Best, Jacky Davis, Abigail Drost, Kerry Patterson, Sarah Schermerhorn and Julissa Trinidad. The team was coached by Cindy Seymour. Guilford County Schools’ Employee of the Month for December 2006 2006 Perley A. Thomas Award – Jim Moen Public CommentsChairman Duncan called on members of the public who requested an opportunity to address the board. Sharon Duggins, Time Warner Cable, P.O. Box 35568, Greensboro, NC 27425 Approval of AgendaChairman Duncan asked board members to review the meeting agenda and called for a motion to approve or amend it. Motion was made by Walter Childs, seconded by Dot Kearns, to approve the agenda as presented. The motion passed upon unanimous voice vote. Consent Agenda A. Meeting Minutes The minutes of the November 1 Special Called Meeting, November 3 Special Called Meeting, November 9 Regular Meeting and November 28 Special Called Meeting were presented for approval. B. Personnel Action Reports The consent agenda included personnel actions as noted in the monthly Personnel Action Report requiring board approval. C. Budget Amendments and Transfers The Consent Agenda included State, Local, Federal, Capital Outlay and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2006-07 school year as follows:
Local Current Expense Fund Amendment #1 reflects:
Federal Grant Fund Amendment #1 reflects:
Capital Outlay Fund Amendment #1 reflects:
After School Care Enrichment Services (ACES) Fund Amendment #1 reflects:
D. Cash Management Plan The consent agenda included the board’s approval of the revised Guilford County Schools’ Cash Management Plan. Pursuant to North Carolina General Statute 147-86.10, the Office of the State Controller (OSC) has reviewed and approved the district’s revised Cash Management Plan. A copy of the revised plan and an October 27, 2006 memo from State Controller Robert L. Powell acknowledging that the revised plan meets the criteria established by the existing statewide cash management plan was presented. E. Use of Yellow School Buses for 2007 ACC School Day Game The consent agenda included a recommendation that the board grant approval for the use of yellow school buses for the 2007 School Day Games to transport K-8 students of those schools choosing to participate in this educational opportunity. For the past two years, the board has approved the use of yellow school buses to transport elementary and middle school students to the School Day Game held as a part of the Atlantic Coast Conference’s Women’s Basketball Tournament. This year, the days designated for the School Day Games are Thursday, March 1, 2007 for elementary schools and Friday, March 2, 2007 for middle schools. The Atlantic Coast Conference (ACC) has developed a School Day Game Curriculum in conjunction with Guilford County teachers which follows the North Carolina Standard Course of Study. This School Day Game curriculum was put in place for the 2005 Tournament and has been updated each year. It is on the LearnNC Web site developed by the UNC School of Education. It can be accessed by searching for ACC School Day Game. F. SCALE School Improvement Plan for 2006-07 The consent agenda included a recommendation that the board approve the proposed alternative school improvement targets for SCALE Greensboro and High Point for the 2006-07 school year. The North Carolina State Board of Education allows school improvement plans for non-alternative schools to be approved for three years. However, improvement targets for alternative schools must be approved by the local board of education annually. The local options for SCALE Greensboro and High Point campuses address the same three goals that the board has approved for the past two years. The increased targets for 2006-07 are based on percentage increases from prior results. G. Property Transfer with the City of High Point and GCS The consent agenda included a notification to the board that the Guilford County Board of Commissioners has approved of its action to swap two parcels of property with the City of High Point. Staff and the board’s attorney are in the process of recording deeds for the swapped property. Motion was made by Kris Cooke, seconded by Walter Childs, to approve the Consent Agenda as presented. Consent Agenda Items A, C, D and E passed upon unanimous roll call vote.Consent Agenda Item B passed upon majority roll call vote of 9-to-1 as follows: Ayes – Jeff Belton, Walter Childs, Kris Cooke, Alan Duncan, Garth Hébert, Dot Kearns, Amos Quick, Nancy Routh and Anita Sharpe; Nays – Darlene Garrett. Consent Agenda Item F passed upon majority roll call vote of 9-to-1 as follows: Ayes – Jeff Belton, Walter Childs, Kris Cooke, Alan Duncan, Darlene Garrett, Dot Kearns, Amos Quick, Nancy Routh and Anita Sharpe; Nays – Garth Hébert. Consent Agenda Item G passed upon majority roll call vote of 9-0-1 as follows: Ayes – Jeff Belton, Walter Childs, Kris Cooke, Darlene Garrett, Garth Hébert, Dot Kearns, Amos Quick, Nancy Routh and Anita Sharpe; Abstain – Alan Duncan. Staff Reports Naming of Facilities and Construction Updates 1. Approval of Recommended Name for Mendenhall Middle School Athletic Stadium Kevin Lear, chief operations officer, presented to the board a recommendation to name the Mendenhall Middle School Athletic Stadium, Deebs Young Stadium. Nola Taylor, principal of Mendenhall Middle, on behalf of the school, booster club and surrounding community, has requested that Mendenhall’s Stadium be named in honor of an individual in recognition of his excellence and who has demonstrated positive values having a lasting affect on the Guilford County Schools system, students and the community. The board voted to study and fully consider the report and authorized a period of public comment for the recommended name, the Deebs Young Memorial Stadium. One public comment was received suggesting that the word memorial be removed from the name as it was not needed to properly honor the individual for which the stadium was being named. Upon discussion with those involved with the nomination as well as the family of Deebs Young, it is proposed that the name be changed to, Deebs Young Stadium. If the name is approved, staff will contact the community representative to review the plans for any signage the community effort would provide. Motion was made by Kris Cooke, seconded by Darlene Garrett, to follow the recommendation of the community and approve the use of the name, Deebs Young Stadium for the Mendenhall Middle School Athletic Stadium and instruct staff to contact the community representative to review the plans for any signage the community effort will provide. The motion passed upon unanimous electronic vote. 2. Approval of Recommended Name for a Section of the Lindley Elementary School Property Kevin Lear, chief operations officer, presented to the board a recommendation to approve the use of the name, Lindley Natural Area, for aportion of the Lindley Elementary School property.As reported at the November 9, 2006 board meeting, County Director of Parks and Recreation Roger Bardsley, on behalf of the Sunset Hills Neighborhood Association and the surrounding community, has requested that a portion of the Lindley Elementary School property be named. 3. Approval of Recommended Name for GCS Transportation Facility Kevin Lear, chief operations officer, presented to the board a recommendation to approve the use of the name,Moen Transportation Center, for the GCS transportation facility. As reported at the October 23, 2006 board meeting, GCS administration has requested that the district transportation facility be named in honor of a distinguished individual who has made outstanding contributions to the school system, as well as the community. The recommended name was posted on the district Web site for a period of public comment and feedback. There were no comments received.If the name is approved, staff will move forward with obtaining the appropriate signage. Motion was made by Darlene Garrett, seconded by Walter Childs, to follow the recommendation of the administration and approve the use of the name, Moen Transportation Center, for the Guilford County Schools transportation facility and instruct staff to move forward with obtaining the appropriate signage. The motion passed upon unanimous electronic vote. 4. Request for Easement and Right-of-Way Agreements at the Southwest High School Property Kevin Lear, chief operations officer, presented to the board a recommendation to approve the right-of-way and easement as requested by the City of High Point affecting the Southwest High School property. The City of High Point has requested that the board grant to it (for a consideration of $1) a permanent right-of-way affecting two small parcels of the Southwest High property for the widening of Barrow Road. The property area in question involves a total of 22,227 square feet adjacent to the current right-of-way line of Barrow Road. The City of High Point has also requested that the board grant to it (for a consideration of $1) a utility easement affecting an area containing 15,528 square feet adjacent to the Barrow Road right-of-way. Additionally, the City of High Point has requested that the board grant to it (for a consideration of $1) a temporary construction easement affecting an area containing 21,981 square feet for its Barrow Road Widening Project. Staff has met with City of High Point officials and school personnel including the principal. This request will in no way have an adverse impact on ball fields. The project will result in one entrance to the school being closed, the other two entrances being connected and a deceleration lane being constructed at the entrance. The City of High Point has agreed to monitor the entrance and install a signal if it is warranted. Motion was made by Garth Hébert, seconded by Anita Sharpe, to direct staff to continue negotiations with the City of High Point asking that the city codify guardrails, sidewalks, crosswalks and traffic signal with access to right-of-way during construction at the Southwest High School property. The motion passed upon majority electronic vote of 9-to-0 as follows: Ayes – Jeff Belton, Walter Childs, Kris Cooke, Darlene Garrett, Garth Hébert, Dot Kearns, Amos Quick, Nancy Routh and Anita Sharpe; Abstain – Alan Duncan. 5. Request for Sewer Easement at McLeansville Elementary School Property Kevin Lear, chief operations officer, presented to the board a recommendation for approval of the acquisition of the needed easements from Landowner #1 at a price of $200. In addition, the administration recommends that the board declare the parcel that contains the sewer sand filter bed as surplus property and recommend to the Guilford County Board of Commissioners that GCS be allowed to exchange fee simple title to the sewer sand filter bed parcel described in Deed Book 1695, page 103 for the temporary and permanent easements needed from landowner #2, with the understanding that the sewer sand filter parcel will not be deeded to landowner #2 until the new public sanitary sewer system is installed and operational for McLeansville Elementary. The administration also recommends that if approved by the Guilford County Board of Commissioners, no additional formal action by the board will be necessary in order to implement the easement acquisitions. GCS needs to acquire easements to permit the construction of a public sewer line to McLeansville Elementary. The new design requires that GCS acquire permanent easements and temporary construction easements from two (2) landowners. Motion was made by Kris Cooke, seconded by Walter Childs, to approve the acquisition of the needed easements from Landowner #1 at a price of $200; declare the parcel that contains the sewer sand filter bed as surplus property and recommend to the Guilford County Board of Commissioners that GCS be allowed to exchange fee simple title to the sewer sand filter bed parcel described in Deed Book 1695, page 103 for the temporary and permanent easements needed from Landowner #2, with the understanding that the sewer sand filter parcel will not be deeded to Landowner #2 until the new public sanitary sewer system is installed and operational for McLeansville Elementary; and if approved by the Guilford County Board of Commissions, no additional formal action by the board will be necessary in order to implement the easement acquisitions as discussed above. The motion passed upon unanimous electronic vote. 6. Request for Temporary Construction Easement Affecting McLeansville Elementary School Property Kevin Lear, chief operations officer, presented to the board a recommendation for approval of a temporary construction easement grant request by the City of Greensboro affecting a small strip of the McLeansville property. The City of Greensboro has requested that the board grant to it a temporary construction easement for the installation of a sanitary sewer line in front of McLeansville Elementary along Frieden Church Road. The requested temporary construction easement area involves a total of 7,168 square feet along the Frieden Church Road right-of-way, and it consists of a strip approximately 12 feet wide and approximately 667 feet long. Motion was made by Walter Childs, seconded by Anita Sharpe, to approve the temporary construction easement grant request by the City of Greensboro as described above affecting a small strip of the McLeansville property. The motion passed upon unanimous electronic vote. B. Approval of Proposed 2007-08 Academic Calendar District Relations presented to the board a recommendation that calendar option 1 be approved with the Friday, March 21 early release day being moved to Friday, March 14 (thus making March 21 a regular day of instruction). Pursuant to direction provided by the board during its November 9, 2006 meeting, public comment was received regarding the proposed 2007-2008 school calendar. A total of 76 comments were received:
Calendar Option 1 was also presented to countywide representatives of the Guilford County Association of Educators (GCAE) and received their unanimous endorsement. Motion was made by Jeff Belton, seconded by Dot Kearns, to approve calendar option 1 with the Friday, March 21 early release day being moved to Friday, March 14 (thus making March 21 a regular day of instruction). The motion passed upon unanimous electronic vote. C. Approval of Copier Management Contract Sharon Ozment, chief finance officer, presented to the board a recommendation to reject Toshiba Business Solution, Inc.’s bid submitted on July 27, 2006 and Toshiba Business Solutions, Inc.’s bid submitted on September 21, 2006 due to both bids being over budget. The administration recommends entering into a contract with IKON Office Solutions, Inc. beginning January 1, 2007 and ending December 31, 2012 for copier services. On September 11, 2001, the Board of Education approved a five year cost per copy contract with IKON Office Solutions, Inc. to manage the GCS cost per copy program at a cost of $.0093 per copy. This contract expired on June 30, 2006. On February 21, 2006, the board approved a six-month extension to the contract. This extension expires on December 31, 2006. After careful review of our current copier program and assessing the needs of our schools, the purchasing staff held individual conferences with 12 copier vendors to solicit information regarding current trends in printing/copier methods in the industry and the possible application of such trends for GCS. Networking of printers and copiers and enterprise print solutions was the theme that was conveyed to purchasing staff from all 12 vendors. Based on this information, we developed our specifications that incorporated these recommendations. Using the electronic reverse auction method, we received bids on July 27, 2006. Four bids were received. The bids were significantly higher than our current cost per copy of $.0093 that equates to $1,371,421.44 annually based on our current volume of 147,464,671 copies. Using the current copy numbers, the low bid of $.0122 submitted by Toshiba Business Solutions, Inc. the annual contract cost would be $1,799,068.99. This bid exceeds our budget of $1,392,000. The district re-advertised and accepted bids on September 21, 2006 using the standard bid process. The low bidder, Lanier Worldwide, Inc., qualified their bid by requiring guaranteed historical copy volumes and also using some reconditioned equipment. The specifications allowed for new equipment only. The second low bidder, Toshiba Business Solutions, Inc., submitted a bid of $.0098 per copy. Using our current annual copy volume of 147,464,671 the annual contract cost would be $1,445,153.78, again, exceeding our budget. The district re-advertised for the third time and accepted proposals based on managing the GCS copier program for approximately $1,000,000. Vendors were asked to be creative with their proposals while including multi-functional equipment and assisting with the reduction of our overall copy numbers. IKON Office Solutions, Inc. submitted the best proposals taking into consideration pricing, equipment, service training and ability to provide a copier management program that best meets GCS needs. IKON submitted two proposals. After evaluating both proposals it was determined that the following proposal is in the best interest of GCS: $26,375.00 X 12 months = $ 316,500.00 Current Budget $1,392,000.00 Given that it will be January of 2007 before GCS makes the transition to the recommended IKON proposal, it is estimated that 2006-07 savings will be approximately $80,610 (or half of the projected annual savings figure cited above) for the six-month timeframe of January through June of 2007. GCS anticipates the full projected annual savings amount cited above effective with fiscal year 2007-08 as the program will be in place for 12 months versus six months. The district intends to use the savings on a recurring basis to fund the leadership development training program for school administrators included in the superintendent’s goals for 2006-07. Motion was made by Walter Childs, seconded by Nancy Routh, to reject Toshiba Business Solution, Inc.’s bid submitted on July 27, 2006 and Toshiba Business Solutions, Inc.’s bid submitted on September 21, 2006 due to both bids being over budget and enter into a contract with IKON Office Solutions, Inc. beginning January 1, 2007 and ending December 31, 2012 for copier services, with the district to use the savings on a recurring basis to fund the leadership development training program for school administrators included in the superintendent’s goals for 2006-07. The motion passed upon majority electronic vote of 8-to-2 as follows: Ayes – Jeff Belton, Walter Childs, Kris Cooke, Alan Duncan, Garth Hébert, Dot Kearns, Amos Quick and Nancy Routh; Nays – Anita Sharpe and Darlene Garrett. D. Brief Update of AYP and ABCs Dr. Gongshu Zhang, executive accountability & research officer, presented to the board a brief update of AYP and ABCs. A more comprehensive report will be provided during the board’s December 19 meeting. E. Eastern High School Update Superintendent Grier and Eastern Guilford High Principal Lisa Cooke presented to the board an update on Eastern High and addressed issues raised by parents, students, faculty and staff. Motion was made by Alan Duncan, seconded by Dot Kearns, to authorize the expenditure of up to $100,000 to improve the sound-proofing in eight classrooms at the Eastern Guilford High Millennial Campus, with such authorization contingent upon County Commission approval of the Board of Education December 14 agenda item requesting the release of $1,652,515 in North Carolina State Lottery Proceeds for structural enhancement/remediation costs at Eastern, Hairston and Kernodle Middle Schools thus freeing up $1,652,515 in 2006-07 regular capital outlay funds for items including, but not limited to, the sound-proofing of the eight classrooms. The motion passed upon unanimous electronic vote. F. Proposed Bond Referendum Update Discussion of this item was deferred until a separate special-called meeting can be scheduled. Board DiscussionFirst Reading – Policy DK, Participation by Women- and Minority-Owned Businesses Motion was made by Walter Childs, seconded by Garth Hébert, to approve Policy DK, Participation by Women- and Minority-Owned Businesses, for first reading with the understanding that the policy will be posted on the district’s Web site for a 21-day period of public comment. The motion passed upon majority electronic vote of 9-to-1 as follows: Ayes –Jeff Belton, Walter Childs, Kris Cooke, Alan Duncan, Darlene Garrett, Garth Hébert, Dot Kearns, Nancy Routh and Anita Sharpe ; Nays – Amos Quick. Reports from the Chairman2007 Legislative Agenda Discussion of the 2007 Legislative Agenda was deferred until the December 19 regularly-scheduled board meeting. Board Comments Board members were each allowed two minutes to make remarks, as they deemed appropriate. Adjournment With no further business, at 10:23 p.m., motion was made by Nancy Routh, seconded by Walter Childs, to adjourn the meeting. The motion passed upon unanimous voice vote. |
In compliance with federal laws, Guilford County Schools administers all educational programs, employment activities and admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disability or gender, except where exemption is appropriate and allowed by law. Refer to the Board of Education's Discrimination Free Environment Policy AC for a complete statement. Inquiries or complaints should be directed to the Guilford County Schools Compliance Officer, 120 Franklin Boulevard, Greensboro, NC 27401; 336.370.2323. All Guilford County Schools facilities, both educational and athletic, are tobacco-free learning environments. © 2008 Guilford County Schools, 712 North Eugene Street, Greensboro, NC 27401 336.370.8100 |
