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I. Call to Order
At the meeting of June 12, 2007, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of June 12, 2007, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognition
A. GCS Employee of the Month for June 2007
At the meeting of June 12, 2007, the board will recognize Angie Maynard, cafeteria manager at Alamance Elementary, as the district’s June Employee of the Month. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
B. GCS Volunteer of the Month for June 2007
At the meeting of June 12, 2007, the board will recognize Debbie Maines, a volunteer at Northwood Elementary, as the district’s Volunteer of the Month for the month of June. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
C. Spring Sports State Champions
At the meeting of June 12, 2007, the board will recognize the 3A and 4A Track and Field Individuals and the 2A/3A Men’s Lacrosse team as state champions. If you have any questions regarding this item, please contact District Relations at 370-8386 or Herb Goins, district athletic director, at 370-8950 prior to the meeting.
D. Northwest High School “We the People” Recognition
At the meeting of June 12, 2007 the board will recognize Northwest High and its “We the People” team for its top ten placement in national competition. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of June 12, 2007, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of June 12, 2007, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of June 12, 2007, the minutes of the February 20 Joint Meeting with County Commissioners, May 7 Special Called Meeting, May 8 Regular Meeting, May 17 Special Called Meeting and May 24 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Kathy Gwynn at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of June 12, 2007, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. School Nutrition Services - Contract Extension for Institution Food House (IFH) – Food, Supplies and Delivery of USDA Commodities
At the meeting of June 12, 2007, the consent agenda includes a recommendation that the board approve the renewal of a contract with Institution Food House, Inc. (IFH), Hickory, NC, in the amount of $7,720,419.74, to provide food, supplies, storage and delivery of USDA commodities to the district. IFH was awarded a contract to provide food, supplies, storage and delivery of USDA commodities to the district on June 13, 2006. The amount of the contract was $11,456,449.04. This contract was for a one-year term, with the option to renew for up to four one-year periods. The service provided to date has been satisfactory. The renewed period for this contract would be July 1, 2007, through June 30, 2008, and is estimated to cost the district $7,720,419.74. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
D. School Nutrition Services – Piggybacking Contract for Food Safety, Sanitation System Services and Related Supplies
At the meeting of June 12, 2007, the consent agenda includes a recommendation that the board approve the renewal of a contract in the amount of $221,400 to SFSPac Food Service Sanitation System, Chicago, IL to provide food safety, sanitation system services and related supplies. North Carolina General Statue 143-129(g) allows school systems to piggyback on another municipality contract for the purchase of apparatus, supplies, materials, or equipment.
Under this statue, School Nutrition Services requested board approval to piggyback on a contract awarded by Sampson County Schools for the food safety, sanitation system services and related supplies. The bid for these services and commodities was received on June 3, 2005, at the Sampson County Schools purchasing department. As required by the general statues, GCS was listed as a potential party to the contract.
SFSPac Food Service Sanitation System was awarded a contract to provide food safety, sanitation system services and related supplies to the district on May 25, 2006. The amount of this contract was $205 per month per food preparation site, for a total annual contract of $205,000. The contract included a renewal option.
The services and supplies provided to date have been satisfactory. The renewal period for this contract would be July 1, 2007, through June 30, 2008, and is estimated to cost the district $221,400. The monthly cost per site remains $205. The increased cost is due to the addition of more school sites. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
E. School Nutrition Services - Contract for Milk
At the meeting of June 12, 2007, the consent agenda includes a recommendation that the board approve a contract with Pet Dairy of Winston Salem, NC, for milk for School Nutrition Services during the 2007-08 school year at a total cost of $2,470,057.87. One bid was received on May 15, 2007. Since this bid is for food, three bids are not required. The “three-bid” rule only applies to the first opening of construction bids over $300,000. Pet Dairy submitted the lowest responsible bid. This bid was submitted based on estimated quantities. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
F. School Nutrition Services - Contract for Bread
At the meeting of June 12, 2007, the consent agenda includes a recommendation that the board approve a contract with Flowers Baking Company of Jamestown, LLC, Jamestown, NC for bread for the School Lunch Program during the 2007-08 school year at a total cost of $400,046.60. Two bids were received on May 15, 2007. Since this bid is for food, three bids are not required. The “three-bid” rule only applies to the first opening of construction bids over $300,000. Flowers Baking Company of Jamestown, LLC submitted the lowest responsible bid. This bid was submitted based on estimated quantities. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
G. School Nutrition Services - Contract for Produce
At the meeting of June 12, 2007, the consent agenda includes a recommendation that the board approve a contract with Foster-Caviness, Colfax, NC for produce for School Nutrition Services during the 2007-08 school year at a total cost of $822,223.75. Two bids were received on May 15, 2007. Since this bid is for food, three bids are not required. The “three-bid” rule only applies to the first opening of construction bids over $300,000. Foster-Caviness submitted the lowest responsible bid. This bid was submitted based on estimated quantities. If you have any questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.
H. 2007-08 Insurance Coverage
At the meeting of June 12, 2007, the consent agenda includes a recommendation that the board approve the following line of insurance coverage for fiscal year 2007-08:
Type |
Agent/Administered By |
Underwriter |
Premium |
Property Insurance |
NCDPI – Insurance Section |
NCDPI –
Insurance Section |
$534,758 |
Renewal quotes have not been received yet on the general liability, auto/garage keeper/garage liability, law enforcement liability, errors and omissions, excess worker’s compensation/employer’s liability, student athletic, voluntary student accident, and middle/high school catastrophic lines of coverage at this time. If you have questions, please contact Sharon Ozment, chief finance officer, at 370-8343 or Wanda Frazier, program administrator for fixed assets/risk management, at 370-3245, prior to the meeting.
I. Southern Middle School Agreement
At the meeting of June 12, 2007, the consent agenda includes information regarding a May 30 meeting between representatives from Guilford County Schools and the Guilford County Planning and Development Department. It also includes agreements/commitments aimed at improving working conditions/relationships between our respective staff members, completing thorough/detailed plan reviews and expediting the resolution of any building code compliance issues that arise. If you have questions regarding this item, please contact Superintendent Grier at 370-8992, prior to the meeting.
VII. Staff Reports
A. Eastern High School Update
At the meeting of June 12, 2007, Kevin Lear, chief operations officer, will present to the board an update on Eastern High School. If you have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
B. Consideration for the Naming of Northern Area Elementary School
At the meeting of June 12, 2007, Kevin Lear, chief operations officer, will present to the board a recommendation that the board study and support the proposed name Northern Elementary School and following a period of public comment consider approval of the nomination or direct the administration to request the project team to provide any further information as may be required by the board in order to more fully consider the request and to make a decision. The project team working on the new Northern Area Elementary School has received input from the community about an appropriate name for the new school. The community submitted numerous names for consideration. Following a full review of suggested names and the criteria for selection, the project team has reported out a recommendation of Northern Elementary School. If you have questions regarding this item, please contact Mr. Lear at 819-2763, prior to the meeting.
C. Approval of Proposed 2007 Bond Referendum
At the meeting of June 12, 2007, Kevin Lear, chief operations officer and Joe Hill, facilities, will lead the board in a continued discussion regarding the approval of the proposed 2007 bond referendum projects. If you have questions regarding this item, please contact Mr. Lear at 819-2763 or Mr. Hill at 819-2700, prior to the meeting.
VIII. Board Discussion
Nominations to the GTCC Board of Trustees
At the meeting of June 12, 2007, Chairman Duncan will lead the board in a discussion regarding approval of the nomination to the Guilford Technical Community College (GTCC) Board of Trustees. The Board of Education was notified by David Miller, chair of the GTCC Board of Trustees, that Watts Carr, former chairman of the Piedmont Triad Partnership, be appointed to a four-year term on the GTCC Board of Trustees. If you have any questions regarding this nomination, please contact Chairman Duncan at 378-5315, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of June 12, 2007, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
X. Board Comments
At the meeting of June 12, 2007, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XI. Closed Session
At the meeting of June 12, 2007, the board will address business requiring a closed session.
XII. Adjournment
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