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I. Call to Order
At the meeting of August 30, 2007, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance
At the meeting of August 30, 2007, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance.
III. Moment of Remembrance and Silence
At the meeting of August 30, 2007, Chairman Duncan will lead the board in a moment of remembrance and silence in honor of those students who have tragically lost their lives this school year.
IV. Public Comments
At the meeting of August 30, 2007, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of August 30, 2007, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Personnel Action Reports
At the meeting of August 30, 2007, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. Duke Energy Carolinas Right-of-Way Agreement at 319 Stage Coach Trail
At the meeting of August 30, 2007, the consent agenda includes a recommendation that the board approve a right-of-way request by Duke Energy Carolinas affecting a 20-foot strip at 319 Stage Coach Trail to permit the installation of two poles, guys, wires and overhead wiring. This wiring will serve North Carolina Department of Transportation Sign J for the newly constructed Painter Boulevard. The requested right-of-way would have a width of 10 feet on each side of a centerline, which would be determined by the centerline of the electrical facilities to be installed.
The location of the proposed right-of-way crosses a portion of this property that is not of sufficient width for any foreseeable school use or activity. As such, it was deemed a feasible location for the requested right-of-way.
The right-of-way agreement tendered by Duke Energy is the same document form that has been submitted and approved by the board and recorded on multiple occasions during 2007. Legal counsel has reviewed the Duke Energy document submitted for this agenda item and is of the opinion that in the context of this agreement and the rights being requested by Duke Energy, the words “easement” and “right-of-way” are used interchangeably. Legal counsel has determined that the use of either label in this document would not adversely impact Guilford County Schools. If you should have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 819-2763, prior to the meeting.
C. Duke Energy Carolinas Right-of-Way Agreement at Grimsley High School
At the meeting of August 30, 2007, the consent agenda includes a recommendation that the board approve a right-of-way request by Duke Energy Carolinas affecting a 20-foot strip at 801 Westover Terrace to permit the installation of underground wiring to serve mobile units currently being installed on the Grimsley High School campus. The electrical wiring would run underground from an existing pole to the new transformer behind the mobile units. The requested right-of-way would have a width of 10 feet on each side of a centerline, and its location would be determined by the centerline of the electrical facilities to be installed.
The right-of-way agreement tendered by Duke Energy is the same document form that has been submitted and approved by the board and recorded on multiple occasions during 2007. Legal counsel has reviewed the Duke Energy document submitted for this agenda item and is of the opinion that in the context of this agreement and the rights being requested by Duke Energy, the words “easement” and “right-of-way” are used interchangeably. Legal counsel has determined that the use of either label in this document would not adversely impact Guilford County Schools. If you should have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 819-2763, prior to the meeting.
D. Annual Renewal of Agreements
At the meeting of August 30, 2007, the consent agenda includes a recommendation that the board approve annual renewal agreements for the 2007-08 school year that were approved as a part of the 2007-08 Board of Education budget. If you should have questions regarding this item, please contact Dr. Eric Becoats, chief of staff, at 378-8838, prior to the meeting.
E. First Reading – Policy JBC, School Admission
At the meeting of August 30, 2007, the consent agenda includes a recommendation that the board approve Policy JBC, School Admission for first reading. If you should have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
F. Portable Classrooms
At the meeting of August 30, 2007, the consent agenda includes a recommendation that the board approve to declare 11 portable classrooms as surplus property. These portables are in disrepair and are no longer suitable for district use. If you should have questions regarding this item, please contact Superintendent Grier at 370-8992, prior to the meeting.
VII. Staff Reports
A. Eastern High School Update
At the meeting of August 30, 2007, Leo Bobadilla, chief operations officer, will present to the board an update on Eastern High School. If you have questions regarding this item, please contact Mr. Bobadilla at 819-2763, prior to the meeting.
B. Union Hill Elementary School Update – CM at Risk
At the meeting of August 30, 2007, Leo Bobadilla, chief operations officer, will present to the board a recommendation that staff and the board attorney enter into negotiations with J.H. Allen, Inc. to provide services as Construction Management at Risk for Union Hill Elementary. Request for Proposals for Construction Management at Risk for Union Hill Elementary was advertised on July 12, 2007. A mandatory pre-proposal conference was held on Tuesday, July 31, 2007 with 17 contractors in attendance. Seven proposals were received on August 7, 2007.
After an extensive review by GCS staff and the Architect Selection Committee, three companies have been selected to be forwarded to the board. The three companies in order of ranking are: J.H. Allen Inc., Asheboro, NC, Samet Corporation, Greensboro, NC, and New Atlantic Contracting Group, Winston Salem, NC.
The number one ranked company has an excellent construction history with GCS. This history includes: Gibsonville and Guilford Elementary Schools. Their MWBE Participation for these projects ranged from 17.46% to 30.13%. If you have questions regarding this item, please contact Mr. Bobadilla at 819-2763, prior to the meeting.
C. Update on the First Day of School for Students
At the meeting of August 30, 2007, Dr. Eric Becoats, chief of staff, will present to the board an update on the first day of school for students. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
D. AYP, ABC and SAT Update
At the meeting of August 30, 2007, Dr. Gongshu Zhang, chief accountability and research officer, will present to the board an AYP, ABC and SAT update. If you have questions regarding this item, please contact Dr. Zhang at 370-8323, prior to the meeting.
E. HUB Advisory Committee
At the meeting of August 30, 2007, Sharon Ozment, chief finance officer, will present to the board an update on the HUB Advisory Committee. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
F. Review of the 2007-08 Capital Budget
At the meeting of August 30, 2007, Sharon Ozment, chief finance officer, will present to the board a review of the 2007-08 capital budget. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
VIII. Board Discussion
A. Second Reading – Policy KG, Use of School Facilities
At the meeting of August 30, 2007, Chairman Duncan will call on board member Dr. Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the second reading of Policy KG, Use of School Facilities. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.
B. Second Reading – Policy KI, Distribution of Materials in Schools
At the meeting of August 30, 2007, Chairman Duncan will call on board member Dr. Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the second reading of Policy KI, Distribution of Materials in Schools. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of August 30, 2007, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
X. Board Comments
At the meeting of August 30, 2007, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XI. Closed Session, if needed
At the meeting of August 30, 2007, the board will address business requiring a closed session, if needed.
XII. Adjournment
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