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Bids were received on May 14, 2008, for juice and sports drinks for the 2008-09 school year. Attached is a bid tabulation of the three bids received. Bids were rejected due to incompleteness. All three vendors bid only two of the three required products.
Bids were received again on May 21, 2008, for juice and sports drinks. Attached is a bid tabulation of the two bids received. Both bids were rejected due to incompleteness. Both vendors again bid only two of the three required products. Additionally, Pepsi bid a brand of juice that did not meet specifications.
Again, bids were received on May 28, 2008, for juice and sports drinks. The bid specifications were changed to allow for a line item award, and product specifications were clarified to state that no added vitamins or minerals are allowed. Attached is the bid tabulation of the three bids received.
IFH – Bid all approved items, was the only bidder on both juices
Coca-Cola – bid two of three items, products did not meet specifications
Pepsi – bid two of three items, low bid on sports drinks
Due to a protest of the specifications by Coca-Cola, Cynthia Sevier, director of child nutrition services and Sharon Ozment , chief financial officer, met with representatives from the three companies. Lynn Hoggard, Section Chief for North Carolina Department of Public Instruction, also attended this meeting. State specifications for the bid products were clarified by Lynn Hoggard. As a result, the small juice was removed from the bid due to lack of availability and competition in the market place.
Two separate bids were received again on September 24, 2008; one for juice and one for sports drinks. The juice bid was awarded, as it fell in the informal range and did not require board approval. Attached is the bid tabulation of the two bids received for sports drinks. Pepsi Bottling Ventures, Winston-Salem, NC submitted the lowest responsible, responsive bid of $219,800.00.
RECOMMENDATION: The administration recommends rejecting bids submitted on May 14, 2008, May 21, 2008 and May 28, 2008. The administration also recommends awarding a contract to Pepsi Bottling Ventures, Winston-Salem, NC, for sports drinks for the 2008-09 school year.
Attachment #1 - Bid Tabulation (5/14/08)
Attachment #2 - Bid Tabulation (5/21/08)
Attachment #3 - Bid Tabulation (5/28/08)
Attachment #4 - Bid Tabulation (9/24/08)
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