|
I. Call to Order
At the meeting of January 31, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance
At the meeting of January 31, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance.
III. Moment of Remembrance and Silence
At the meeting of January 31, 2008, Chairman Duncan will lead the board in a moment of remembrance and silence in honor of those students who have tragically lost their lives this school year.
IV. Recognitions
2007 Project Fit America All Star Teacher of the Year
At the meeting of January 31, 2008, the board will recognize Sara Kenney, elementary physical education specialist at Claxton Elementary, as the recipient of the 2007 Project Fit America All Star Teacher of the Year award. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
V. Public Comments
At the meeting of January 31, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
VI. Approval of Agenda
At the meeting of January 31, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VII. Consent Agenda
A. Personnel Action Reports
At the meeting of January 31, 2008, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. Budget Amendments and Transfers
At the meeting of January 31, 2008, the Consent Agenda includes State, Local, Federal, Capital Outlay and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2007-08 school year as follows:
State Public School Fund Amendment #2 reflects:
- the transfer of state textbook funds from PRC 061 to PRC 130 ($4,790,366)
- the following charter school adjustments:
- Classroom Teachers ($136,907), Non-Instructional Support Personnel ($14,734), Instructional Support ($16,648), Career and Technical Education-Months of Employment ($13,684), Career and Technical Education-Program Support ($728), Teacher Assistants ($17,798), Academically/Intellectually Gifted ($2,427), Transportation of Pupils ($15,039), Classroom Materials/Instructional Supplies and Equipment ($3,181), At-Risk Student Services ($8,799), Improving Student Accountability Standards ($1,470) and State Textbook Account Transactions ($3,752)
- the following adjustments based on second month ADM:
- Classroom Teachers (-$366,044), Non-Instructional Support Personnel (-$42,360), Instructional Support (-$59,431), Career and Technical Education-Program Support (-$2,022), Teacher Assistants (-$26,815), Children with Special Needs (-$6,093), Classroom Materials/Instructional Supplies and Equipment (-$8,989) and State Textbook Account Transactions (-$10,787)
- the receipt of:
- Substitute reimbursement for October and November 2007 ($37,628)
- School Technology Fund interest for October and November 2007 ($16,390)
- Transportation allotment adjustment based on NCDPI "budget/efficiency rating" calculations ($5,339,501)
- Special Position allotment [Teachers assigned to work with DPI on a statewide or regional instructional basis (e.g., Intervention/Assistance team members)] ($64,081)
- the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #2 reflects:
- the transfer of state textbook funds from local PRC 061 to state PRC 130 (-$4,790,366)
- the receipt of:
- 2007-08 Teacher Incentive Program Grant ($1,509,074)
- 2007-08 Magnet (MSAP) Grant ($1,023,338)
- More at Four reimbursement for October and November 2007 ($632,180)
- More at Four start-up funds for an additional 90 slots @ $500 each ($45,000)
- High Schools That Work reimbursement for site visits at Dudley, Northwest and Ragsdale high schools ($6,750)
- School Impact Grant reimbursement for June through October 2007 ($39,506)
- Youth Risk Behavior Survey Grant ($25,000)
- Project Fit America Grant ($51,200)
- Time Warner Cable Grant quarterly payment ($8,342)
- Moses Cone-Wesley Long Community Health Foundation Student Mentoring Awareness and Resource Team (SMART) grant payment ($66,250)
- IBM 2007 Corporate Cash Grant to ESOL program ($3,000)
- the transfers for school allotments and due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #2 reflects:
- the following adjustments due to receipt of initial versus planning allotments:
- Career and Technical Education - Program Improvement ($29,512), IDEA VI-B Capacity Building (-$293), IDEA Pre-School Handicapped ($23,198), ESEA Title I Basic Program (-$101,042), Abstinence Education ($12,826), Title V - Innovative Education Program Strategies ($169), IDEA VI-B Handicapped ($1,002,712), Title II - Improving Teacher Quality ($270), Title III - Language Acquisition ($4,471), Education Technology - Formula (-$1,702) and Children with Disabilities - Risk Pool ($163,656)
- the receipt of the following grants:
- Career and Technical Education - Federal Tech Prep ($98,568), McKinney-Vento - Homeless Assistance Act ($39,990), Abstinence Education ($10,815) and ESEA Title I School Improvement ($321,724)
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #:2 reflects:
- the 2006-07 regular capital outlay carryover ($1,450,736)
- the receipt of allotment from NCDPI for installment payments for the lease/purchase of replacement school buses ($2,365,445)
- the receipt of additional $7,627,438 in insurance proceeds from NC Dept of Public Instruction for EGHS (of that amount, $4M has been transferred to Guilford County and $3,627,438 will be transferred to Guilford County when project ordinance is revised)
- the project ordinance revision for EGHS increasing insurance proceeds from $8M to $14M as approved by the Board of County Commissioners on 9/20/07 ($6,000,000)
- the temporary transfer of $16,014,752 from various CIP projects to the Eastern Guilford High School project as approved by the Board of County Commissioners on 9/20/07
- the transfer of available funds within the Northern Elementary School ($100,000) and Parkview Elementary School ($298,000) projects from construction to furniture and equipment
- the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) # 2 reflects:
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
C. NCDOT Right-of-Way Encroachment Agreement for Sand Filter Bed Outlets, Southeast High School
At the meeting of January 31, 2008, the consent agenda includes a recommendation to approve the North Carolina Department of Transportation (NCDOT) Right-of-Way Encroachment Agreement for Sand Filter Bed Outlets affecting Southeast High School. The NCDOT has requested that the board execute a Right-of-Way Encroachment Agreement so that GCS can extend three PVC sand filter bed outlets into the right-of-way of Southeast School Road and Woody Mill Road. The three 6-inch PVC outlets, extending 10’, 7’ and 3’, respectively, into the right-of way, will allow the sand filter beds serving a Southeast High School parking lot to drain into a ditch located within NCDOT right-of-way at this location. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
D. Sanitary Sewer Easement for New Garden Friends School, Inc., E.P. Pearce Elementary School
At the meeting of January 31, 2008, the consent agenda includes a recommendation to approve a permanent sanitary sewer easement requested by New Garden Friends School affecting the E.P. Pearce Elementary School campus. New Garden Friends School, Inc. has requested that the board grant it a permanent sanitary sewer easement affecting an area near the northwest corner of the E.P. Pearce Elementary School campus so that a sewer line can be constructed to meet the needs of a New Garden Friends School building on the west side of Pleasant Ridge Road. The easement would begin at a point approximately 358 feet west of the E.P. Pearce property frontage on Pleasant Ridge Road and run westward generally along the school’s northern property line. The easement would have a width of 20-30 feet, would be centered on the 8-inch sanitary sewer line to be installed, and would contain approximately 9,254 square feet in area.
In lieu of monetary compensation for the easement, staff has negotiated grade improvements and landscape replacements that will greatly improve the appearance of the northwest corner of the Pearce Elementary School property. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
E. Approval of Attendance Zone Maps and Duplicate Magnet Feeder Zone Lists
At the meeting of January 31, 2008, the consent agenda includes a recommendation to approve the attendance zone maps and duplicate magnet feeder zones lists for the 2008-09 school year. At its meeting on April 20, 2007, the board approved the submission of the Magnet Schools Assistance Program (MSAP) grant containing proposed attendance zone maps. Duplicate magnet feeder zone lists created from the proposed attendance zone maps were shared with the board at its November 26, 2007, Magnet Grant Implementation Administrative Briefing. These maps and lists are used by the Office of Student Assignment to appropriately identify schools and programs to which students may apply and enroll. If you have questions regarding this item, please contact Tony Burks, director of magnet and choice schools, at 378-8832, or Dr. Beth Folger, chief curriculum and organizational development officer, at 370-2313, prior to the meeting.
F. Proposed 2008-09 Calendars -- Extended-Year, Washington Montessori Extended-Year, Middle College and Early College Calendars
At the meeting of January 31, 2008, the consent agenda includes a recommendation to add The Academy at Smith to the middle college calendar and approve the proposed 2008-09 Calendars -- Extended-Year, Washington Montessori Extended-Year, Middle College and Early College calendars. The proposed 2008-09 calendars were developed with input from each school’s leadership team and/or staff and have met with approval from the GCS Transportation Department.
The Academy at Smith has requested to transition to the middle college calendar starting with the 2008-09 school year. Many of their students are taking college courses and have experienced scheduling difficulties while operating on a traditional calendar. Operational logistics have been coordinated to support this transition. Staff and parents were surveyed with the following results:
- 100% staff support
- 53% of parents supported the change
- 16% had no preference
- 30% preferred staying on the traditional calendar
As part of the magnet grant, Washington Montessori will transition to an extended-year calendar during the 2008-09 school year. However, due to the time needed for professional development during the first year of Montessori, we were unable to add the full 20 additional days to the 2008-09 calendar. As such, they will operate with an additional 10 days in 2008-09 and the remaining 10 days will be added during the 2009-10 school year, at which time they will operate on the Brooks/Johnson St. extended-year calendar. If you have any questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
VIII. Staff Reports
A. Construction Update
At the meeting of January 31, 2008, Andy LaRowe, executive director of facilities, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3490, prior to the meeting.
- SCALES at High Point Update – Selection Committee Recommendations
At the meeting of January 31, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation from the Architect Selection Committee that staff and the board attorney enter into negotiations with New Atlantic Contracting Inc. to provide services as Construction Management at Risk for SCALES at High Point. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3428, prior to the meeting.
- Union Hill Elementary School Update – Demolition/Site Related Services
At the meeting of January 31, 2008, Leo Bobadilla, chief operations officer, will present to the board an update on the demolition/site related services at Union Hill Elementary School. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
B. After-School Shared Use Libraries
At the meeting of January 31, 2008, Dr. Eric Becoats, chief of staff, will lead the board in a continued discussion regarding the after-school shared use libraries. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
C. Minority Male Initiative Report
At the meeting of January 31, 2008, Dr. Eric Becoats, chief of staff, will present to the board a report on the minority male initiative. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
D. Middle School Character Education Program Update
At the meeting of January 31, 2008, Dr. John Morris, chief student services officer, will present to the board an update on the middle school character education program. The presentation will focus on implementation of the goals, curriculum integration and collaboration with the Diversity Office and National Conference of Community and Justice (NCCJ). Highlighting school efforts and the next steps of implementation will also be discussed. If you have questions regarding this item, please contact Dr. Morris at 370-8380, prior to the meeting.
E. Magnet School Program Update
At the meeting of January 31, 2008, Tony Burks, director of magnet and choice schools, will lead the board in a continued discussion on the magnet school program. Also, Sharon Ozment, chief financial officer, will present to the board an update on the funding used to support magnet and high school option programs. If you have questions regarding this item, please contact Mr. Burks at 378-8832, Dr. Beth Folger, chief curriculum and organizational development officer, at 370-2313 or Ms. Ozment at 370-8343, prior to the meeting.
IX. Board Discussion
Search Process for New Superintendent
At the meeting of January 31, 2008, Chairman Duncan will lead the board in a discussion regarding the search process for a new superintendent. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
X. Reports from the Chairman, if needed
At the meeting of January 31, 2008, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
XI. Board Comments
At the meeting of January 31, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session
At the meeting of January 31, 2008, the board will address business requiring a closed session.
XIII. Adjournment
|
