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I. Call to Order
At the meeting of March 20, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of March 20, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Public Comments
At the meeting of March 20, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
IV. Approval of Agenda
At the meeting of March 20, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
V. Consent Agenda
A. Personnel Action Reports
At the meeting of March 20, 2008, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. Budget Amendments and Transfers
At the meeting of March 20, 2008, the Consent Agenda includes State, Local, Federal, Capital Outlay, Child Nutrition Fund and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2007-08 school year.
State Public School Fund Amendment #4 reflects:
- the receipt of
- School Technology Fund interest for December 2007 and January 2008 ($5,634)
- Transportation allotment revisions including adjustments to the fringe benefits portion of the legislative increase for transportation and driver salaries for 2007-08 and removal of the 5% ADM cap applied to 12 LEAs ($41,180)
- Special fuel adjustment for Transportation which reinstates the amount of fuel funding cut in November 2007 North Carolina Department of Public Instruction calculations and reinstates the per gallon fuel price to the $2 level that was averaged during 2006-07 ($285,993)
- School Connectivity allotment [Connectivity Project will be centered around five strategies: establishing a shared education backbone for K-12 connectivity; providing an opt-in services model that provides core services plus value added network services; implementing a community-driven collaboration model; developing an effective and efficient operation organization that best fits the needs of service delivery and accountability; and sustaining the operation leveraging myriad funding resources from all sources.] ($420,002)
- the reversion of ABC Incentive Award allotment funds [Allocation is based on the number of state and local personnel in grades Pre-K through 12 assigned to eligible schools. Awards of up to $1,500 plus benefits for certified personnel and up to $500 plus benefits for teacher assistants are allocated to schools that attain high growth. Awards of up to $750 plus benefits for certified personnel and up to $375 plus benefits for teacher assistants are allocated to schools that attain expected growth. If personnel at eligible schools are employed less than 100% or less than a full school year, the incentive award is prorated accordingly. If actual expenditures are less than allotted amounts, the balance of the allotment is reverted as it cannot be transferred or spent for any other purpose.]
(-$47,952)
- transfers for school allotments and due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #4 reflects:
- the receipt of:
- More at Four reimbursement for January 2008 ($344,560)
- School Impact Grant reimbursement for December 2007 ($11,320)
- Donation from Wal-Mart for Engaging Families for Student Success program at High Point SCALE site ($300)
- Donation from the Community Foundation of Greater Greensboro from the Deaf Education Fund for the GCS Hearing Impaired Program at Page High School ($1,697)
- Moses Cone-Wesley Long Community Health Foundation Student Mentoring Awareness and Resource Team (SMART) grant payment ($66,250)
- Superintendents' Development Fund monies from the Bryan Foundation ($31,739)
- the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #4 reflects:
- transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #4 reflects:
- the transfer of available funds within the Northwest High School ($54,383) project from construction to furniture and equipment for installation of surveillance/security camera system as approved by the Board of Education on April 26, 2007
- the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) #4 reflects:
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, co-interim superintendent, at 370-8343, prior to the meeting.
C. First Reading – Policy IHA, Grading and Reporting Student Progress
At the meeting of March 20, 2008, the consent agenda includes a recommendation to approve for First Reading – Policy IHA, Grading and Reporting Student Progress. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
D. First Reading - Policy JBC, School Admission
At the meeting of March 20, 2008, the consent agenda includes a recommendation to approve for First Reading - Policy JBC, School Admission. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
E. Duke Energy Carolinas Right-of-Way Agreement, Southern Middle School
At the meeting of March 20, 2008, the consent agenda includes a recommendation to approve a right-of-way requested by Duke Energy Carolinas affecting a 20-foot strip at Southern Middle to permit the installation and maintenance of underground wiring to serve softball, baseball and multi-purpose fields on the school campus. The requested right-of-way would have a width of 10 feet on each side of a centerline, and its location would be determined by the centerline of the electrical facilities to be installed. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
VI. Staff Reports
A. Construction Update
At the meeting of March 20, 2008, Andy LaRowe, executive director of facilities, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3490, prior to the meeting.
1. Contract for Southeast High School Cafeteria Renovation and Expansion Project
At the meeting of March 20, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation to award a contract to Brooks General Contractors, Greensboro, NC in the amount of $1,326,323 for the renovation and expansion of Southeast Guilford High School. The project was re-advertised and 10 bids were received on March 11, 2008. The construction budget for this project is $1,381,843. Brooks General Contractors, Greensboro, NC submitted the lowest responsible, responsive bid of $l,326,323 including alternate No. EC-1 for Radionics. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
B. School Nutrition Services – Contract for Processing of USDA Commodities into Pizza
At the meeting of March 20, 2008, John Mann, purchasing director, will present to the board a recommendation to award a contract to Schwans, Inc., Marshall, MN in the amount of $722,088 and a contract to Nardone’s Inc., Wilkes-Barre, PA. in the amount of $282,243 to provide processing of USDA commodities for pizza to the district.
Four bids were received on Tuesday, March 4, 2008, for the processing of USDA Commodities into pizza for the district. A total of four companies submitted bids in eight separate products. This bid is for the 2008-09 school year.
Schwans, Inc. submitted the lowest responsive, responsible bid of $272,940 for product C and $417,648 for product D.
Conagra, Inc., of Troy, OH, submitted the lowest bid in product J. However, due to minimum order requirements, it is not possible to award to Conagra for only one product. The lowest responsive, responsible bidder in category J was Schwans. The bid was $31,500.
The total annual contract with Schwans is estimated to be $722,088. This amount includes $272,940 (.4549 x 600,000), $417,648 (.4972 x 840,000) and $31,500 (.21 x 150,000).
Nardone’s, Inc. submitted the lowest responsive, responsible bid of $78,678 for product E , $59,415 for product F, $40,900 for product G, $56,750 for product H and $46,500 for product I. The total annual contract with Nardone’s is estimated to be $282,243. This amount includes $78,678 (.186 x 423,000), $59,415 (.233 x 255,000), $40,900 (.409 x 100,000), $56,750 (.454 x 125,000) and $46,500 (.31 x 150,000). If you have questions regarding this item, please contact Mr. Mann at 370-3238, prior to the meeting.
C. Academic Improvement Update
At the meeting of March 20, 2008, Dr. Mack McCary, chief academic officer, and Dr. Beth Folger, chief curriculum and organizational development officer, will present to the board an update on academic improvement strategies. If you have questions regarding this item, please contact Dr. McCary at 370-8106 or Dr. Folger at 370-2313, prior to the meeting.
D. Contracted Transportation Services Extension
At the meeting of March 20, 2008, John Mann, purchasing officer, will present to the board a recommendation to approve a contract extension with First Student, Inc., in the amount of $3,130,236 for the 2008-09 school year. First Student Inc. will provide 65 school buses to transport approximately 610 students. The original bid specifications included an option whereby, if agreeable with both parties, the contract entered into for the 2006-07 school year could be extended for four additional 12-month periods. First Student, Inc. has requested a 4.4 percent increase for providing transportation services. This increase is based on data obtained from the Consumer Price Index utilized by the U.S. Department of Labor, Bureau of Labor Statistics; specifically, the South Urban area. The specifications of the bid contained an escalation clause that allows for this requested increase. If you have questions regarding this item, please contact Mr. Mann at 370-3238, prior to the meeting.
E. Update on Guilford Newcomers School, The High School Ahead Academy and Twilight High School
At the meeting of March 20, 2008, Dr. Terrence Young, chief information and special services officer, will present to the board an update on the Guilford Newcomers School. In addition, Dr. David Roper, executive director for innovative services, will introduce Michelle Hayes, principal of The High School Ahead Academy and Pandora Bell, principal of the Twilight High School, who will present an update on their schools. If you have questions regarding this item, please contact Dr. Young at 370-2308 or Dr. Roper 370-8191, prior to the meeting.
F. Continued Discussion – 2008-09 Magnet and NCLB Opt-out Schools
At the meeting of March 20, 2008, Doyle Craven, director of student assignment, and Kelly Hales, director of Title I, will lead the board in a continued discussion regarding the 2008-09 magnet and NCLB opt-out school. Also, a recommendation for approval of the magnet and NCLB opt-out schools for the 2008-09 school year will be presented. If you have questions regarding this item, please contact Mr. Craven at 370-8303, Dr. John Morris, chief student services, at 370-8380, Ms. Hales at 370-2368, or Dr. Beth Folger, chief curriculum and organizational development officer, at 370-2313, prior to the meeting.
G. Update on School Climate Task Force Recommendations
At the meeting of March 20, 2008, Sharon Ozment, co-interim superintendent, will lead the board in a continued discussion regarding the budgetary impact of the recommendations presented by the School Climate Tack Force. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
VII. Board Discussion
A. First Reading - Policy FDCA, Naming of Schools
At the meeting of March 20, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the Policy FDCA, Naming of Schools. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. First Reading – Policy JCDAD, Student Harassment, Bullying and Discrimination Environment
At the meeting of March 20, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the Policy JCDAD, Student Harassment, Bullying and Discrimination Environment. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. First Reading – Policy JCDAE, Sexual Harassment by Students
At the meeting of March 20, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the Policy JCDAE, Sexual Harassment by Students. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
D. Legislative Agenda Update
At the meeting of March 20, 2008, Chairman Duncan will call on board member Dot Kearns, convenor of the Legislative Committee, to present an update on the legislative agenda. If you have questions regarding this item, please contact Ms. Kearns at 887-6177, prior to the meeting.
E. Consideration of Date Change for May 6 Board Meeting
At the meeting of March 20, 2008, Chairman Duncan will lead the board in a discussion regarding the date change for the May 6 board meeting due to the primary election. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
F. Search Process for New Superintendent
At the meeting of March 20, 2008, Chairman Duncan will lead the board in a continued discussion regarding the search process for a new superintendent. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VIII. Reports from the Chairman, if needed
At the meeting of March 20, 2008, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
IX. Board Comments
At the meeting of March 20, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
X. Closed Session, if needed
At the meeting of March 20, 2008, the board will address business requiring a closed session, if needed.
XI.Adjournment
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