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I. Call to Order
At the meeting of June 10, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of June 10, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for June 2008
At the meeting of June 10, 2008, the board will recognize Kee-sha Pluim, After-School Care Enrichment Services (ACES) site coordinator, as the June Employee of the Month. If you have any questions regarding this item, contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
B. 2007-08 GCS Rookie Teacher of the Year
At the meeting of June 10, 2008, the board will recognize Nicholas Bush of Wiley Elementary as the 2007-08 GCS Rookie Teacher of the Year. If you have any questions regarding this item, contact Martha Snavely, executive director of induction and success/professional development, at 335-3290 or Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
C. Spring Sports State Champions
At the meeting of June 10, 2008, the board will recognize the 2A, 3A and 4A track individuals and 4A tennis doubles as state champions. If you have any questions regarding this item, contact Herb Goins, district athletic director, at 370-8950 or Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of June 10, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of June 10, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of June 10, 2008, the minutes of the April 24 Regular Meeting, May 1 Special Called Meeting, May 7 Special Called Meeting, May 8 Regular Meeting, May 14 Special Called Meeting and May 22 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Kathy Gwynn at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of June 10, 2008, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. Renewal of Driver Education Services Contract
At the meeting of June 10, 2008, the consent agenda includes a recommendation that the board approve a contract extension for driver education services for the 2008-09 school year. On March 6, 2007, the board awarded a contract to the North Carolina Driving School, Inc., Winterville, NC, for the period of July 1, 2007 through June 30, 2010 with an option to renew the contract for an additional 24 months. The price per student for the first year of the contract was $179. The contract allows for an automatic increase of two percent each year thereafter that the option to renew is exercised.
North Carolina Driving School, Inc. has provided excellent services to GCS. Therefore, we are asking the board to extend the contract for the second year of the existing contract. The price per student will be $182.58, which included the two percent price increase. The total estimated expenditure for the 2008-09 school year is $1,113,738 (6,100 students x $182.58). If you have any questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.
D. Application for State/Federal Funding of Career and Technical Education (CTE)
At the meeting of June 10, 2008, the consent agenda includes a recommendation that the board approve the application for state and federal funding of career and technical education programs for fiscal year 2008-09. In the Improvement Plan, data for Performance Indicators 1-8 will be populated in the plan by the North Carolina Department of Public Instruction after CTE end-of-year post-test assessments and other end-of-year information has been uploaded to the state by local school districts. The application submission date was May 23. We have been granted permission to submit the district plan on June 11. If you have questions regarding this item, please contact Sylvia Anderson, director of workforce development, at 370-8357, prior to the meeting.
E. School Nutrition Services – Contract for Milk
At the meeting of June 10, 2008, the consent agenda includes a recommendation that the board approve to award a contract for milk to Pet Dairy, Winston-Salem, NC, in the amount of $2,851,799.76 for the 2008-09 school year. One bid was received on May 14, 2008. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
F. School Nutrition Services - Contract Extension for Food, Supplies, Storage and Delivery of USDA Commodities
At the meeting of June 10, 2008, the consent agenda includes a recommendation that the board approve a contract extension with Institution Food House, Inc. (IFH), Hickory, NC for food, supplies, storage and delivery of USDA commodities at an estimated cost of $7,190,368.25 for the 2008-09 school year.
On June 13, 2006, the board approved a contract with IFH for food, supplies, storage and delivery of USDA commodities for the 2006-07 school year. The contract included an option to extend the contract for up to four additional years. On June 12, 2007, the board approved an extension of the bid for the 2007-08 school year. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
G. School Nutrition Services – Contract Extension for Produce
At the meeting of June 10, 2008, the consent agenda includes a recommendation that the board approve a contract extension with Foster-Caviness, Colfax, NC, for produce at an estimated cost of $860,550 for the 2008-09 school year.
On June 12, 2007, the board approved a contract with Foster-Caviness for produce for the 2007-08 school year. The specifications of the contract allowed for a renewal of the bid for an additional four years. Our experience with Foster-Caviness has been excellent. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
H. School Nutrition Services – Contract for Fresh Bread
At the meeting of June 10, 2008, the consent agenda includes a recommendation that the board approve a contract for fresh bread to Flowers Bakery, Inc., Jamestown, NC, in the amount of $371,852.80 for the 2008-09 school year. Three bids were received on May 7, 2008. The low bidder, Sara Lee, Inc., Kernersville, NC, could not provide all the products as specified. Flowers Bakery, Inc. submitted the lowest responsible, responsive bid. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
I. School Nutrition Services – Bid Extension for Ice Cream
At the meeting of June 10, 2008, the consent agenda includes a recommendation that the board approve to extend the bid for ice cream to Blue Bell Creameries, Charlotte, NC, in the estimated amount of $280,000 for the 2008-09 school year. On May 8, 2006, bids were received for ice cream for the 2006-07 school year. The bid included an option for extension of the bid for four additional years. Blue Bell Creameries submitted the lowest responsible, responsive bid of $37,711.
The original bid was not approved by the board due to the bid amount of $37,711 being under the threshold required for board approval according to Board policy DC – Budgeting and Fiscal Management, which requires board approval for bids over $150,000. The bid was also extended by the administration for the 2007-08 school year. During the 2007-08 school year, sales increased tremendously due to the addition of new products and the placement of ice cream boxes in the middle and high schools. If you have any questions regarding this item, please contact Cynthia Sevier, director of school nutrition services, at 370-3257, prior to the meeting.
VII. Staff Reports
A. Haberman Interview Process
At the meeting of June 10, 2008, Dr. Peggy Thompson, chief human resources officer, will present to the board an update on the Haberman interview process. If you have questions regarding this item, please contact Dr. Thompson at 370-8340, prior to the meeting.
B. 2008-09 Insurance Coverage
At the meeting of June 10, 2008, Wanda Frazier, program administrator for fixed assets/risk management, will present to the board information regarding insurance coverage for fiscal year 2008-09. If you have questions regarding this item, please contact Ms. Frazier at 370-3245, prior to the meeting.
C. 2007-08 Preliminary Writing and End-of-Grade (EOG) Math Scores
At the meeting of June 10, 2008, Dr. Gongshu Zhang, chief accountability and research officer, will present to the board an update on the 2007-08 preliminary writing and EOG math scores. If you have questions regarding this item, please contact Dr. Zhang at 370-8323, prior to the meeting.
D. Architectural Selection Committee Update
At the meeting of June 10, 2008, Leo Bobadilla, chief operations officer, will present to the board an update based on the discussions at the Architectural Selection Committee’s meeting on Tuesday, June 3. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
E. Utilization of Laughlin Elementary School
At the meeting of June 10, 2008, Leo Bobadilla, chief operations officer, and Sharon Ozment, co-interim superintendent, will present to the board an update on the utilization of Laughlin Elementary School. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482 or Ms. Ozment at 370-8343, prior to the meeting.
VIII. Board Discussion
A. Continuation of Second Reading – Policy JCDAD, Student Harassment, Bullying and Discrimination Environment
At the meeting of June 10, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a continued discussion regarding the second reading of Policy JCDAD, Student Harassment, Bullying and Discrimination Environment. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. Continuation of Second Reading - Policy JCDAE, Sexual Harassment by Student
At the meeting of June 10, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a continued discussion regarding the second reading of Policy JCDAE, Sexual Harassment by Students. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. HUB Advisory Committee
At the meeting of June 10, 2008, Chairman Duncan will call on board member Deena Hayes to lead the board in a discussion regarding the HUB advisory committee. If you have questions regarding this item, please contact Ms. Hayes at 270-9290, prior to the meeting.
D. Nomination to the GTCC Board of Trustees
At the meeting of June 10, 2008, Chairman Duncan will lead the board in a discussion regarding approval of the nomination to the Guilford Technical Community College (GTCC) Board of Trustees. The Board of Education was notified by Shirley Frye, chair of the GTCC Board of Trustees, that Charlie Greene be appointed to another four-year term on the GTCC Board of Trustees. If you have any questions regarding this nomination, please contact Chairman Duncan at 378-5315, prior to the meeting.
E. Search Process for New Superintendent
At the meeting of June 10, 2008, Chairman Duncan will lead the board in a continued discussion regarding the search process for a new superintendent. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of June 10, 2008, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
X. Board Comments
At the meeting of June 10, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XI. Closed Session
At the meeting of June 10, 2008, the board will address business requiring a closed session.
XII. Adjournment
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