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I. Call to Order
At the meeting of June 26, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance
At the meeting of June 26, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance.
III. Closed Session
At the meeting of June 26, 2008, the board will address business requiring a closed session.
IV. Moment of Remembrance and Silence
At the meeting of June 26, 2008, Chairman Duncan will lead the board in a moment of remembrance and silence in honor of those students who have tragically lost their lives this school year.
V. Public Comments
At the meeting of June 26, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
VI. Approval of Agenda
At the meeting of June 26, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If ou have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VII. Consent Agenda
A. Personnel Action Reports
At the meeting of June 26, 2008, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. Budget Amendments and Transfers
At the meeting of June 26, 2008, the consent agenda includes State, Local, Federal, Capital Outlay, Child Nutrition Fund and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2007-08 school year.
State Public School Fund Amendment #7 reflects:
- the receipt of:
- New teacher orientation reimbursement [All newly certified teachers (local and state) who have never taught before, or taught less than six months, are eligible for up to three extra days of employment for orientation and classroom preparation.] ($534)
- Substitute reimbursement for January, February and March 2008 ($80,290)
- School Technology Fund interest for March 2008 ($2,030)
- Special fuel adjustment for transportation which increases the amount/price of fuel funding per gallon from $2.50 to $2.80 ($276,767)
- the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #7 reflects:
- the receipt of:
- Character Education Grant revenue ($293,012)
- More at Four reimbursement for April 2008 ($337,625)
- NC QUEST (Quality Educators through Staff Development and Training across North Carolina) grant reimbursement from UNC-G for April 2008 ($6,062)
- School Impact Grant reimbursement for March 2008 [Funds from NC Refugee Assistance Program (RAP) that provide assistance to public schools for educational support to refugee children] ($10,970)
- UNC System/GCS Math Project reimbursement ($3,780)
- Moses Cone-Wesley Long Community Health Foundation Student Mentoring Awareness and Resource Team (SMART) grant payment ($66,250)
- Donation from Wachovia for Induction and Success Program ($744)
- the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #7 reflects:
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #7 reflects:
- the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) #7 reflects:
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, co-interim superintendent, at 370-8343, prior to the meeting.
C. Authorization to File Title I Application for the 2008-09 School Year
At the meeting of June 26, 2008, the consent agenda includes a recommendation that the board authorize the superintendent to sign and file the 2008-09 Title I Application. As required by No Child Left Behind legislation, the Local Education Agency (LEA) is required to submit a North Carolina Title I Application on an annual basis in order to receive those federal funds. The Title I application outlines the district and individual Title I school plans that have been developed based on the identified needs of students to be served. If you have questions regarding this item, please contact Dr. Don Hare, executive director of federal and special programs, at 370-2375, prior to the meeting.
D. First Reading – Policy JHB, Gang Education and Prevention
At the meeting of June 26, 2008, the consent agenda includes a recommendation to approve Policy JHB, Gang Education and Prevention for first reading. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
E. Bicentennial Greenway Easements, Guilford Elementary School and Western High School
At the meeting of June 26, 2008, the consent agenda includes a recommendation to approve Bicentennial Greenway easements as requested by Guilford County affecting the Guilford Elementary and Western High School campuses. At Guilford Elementary, the greenway will follow the route of the existing abandoned asphalt cart path on the eastern side of the campus and extend to the gravel fire lane to the north of the Guilford Elementary property. A 10’ wide asphalt walkway will extend down the gravel fire lane and extend to Ballinger Road. The asphalt part of the trail will be available to appropriate emergency or maintenance vehicle traffic if needed. The total area within this easement as requested is 0.87 acres.
The proposed trail route at the high school follows the northern boundary of the Western High campus, using a new 10’ sidewalk located on the north side of the main campus parking lots and Fuquay Place. The north side of Fuquay Place will also be improved with the addition of curb and gutter in areas where it is absent and with concrete driveway aprons into existing parking areas. The trail will take a 90-degree turn at the gravel parking lot on the western side of the campus and extend southward, down the hill and onto adjacent property. The area across the existing gravel parking lot will have a 10’ wide path paved with asphalt. This paved area could also be used by emergency or maintenance vehicle traffic if needed. The total area within this easement as requested is 1.80 acres. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
F. Insurance Coverage for 2008-09
At the meeting of June 26, 2008, the consent agenda includes a recommendation to approve the following lines of insurance coverage for fiscal year 2008-09: Middle School Catastrophic, Student Athletic and Student Accident. At the June 10, 2008 meeting, the board approved quotes for the following lines of insurance coverage: General Liability, Auto, Garage Keeper and Garage Liability, Law Enforcement Liability, High School Catastrophic, Excess Workers’ Compensation and Employers’ Liability, Errors and Omissions and Property Insurance. If you have questions regarding this item, please contact Wanda Frazier, program administrator for fixed assets/risk management, at 370-3245, prior to the meeting.
G. Red Light Camera Money
At the meeting of June 26, 2008, the consent agenda includes a recommendation that the board approve reserving $2,472,982 in fund balance in the general fund for the fiscal year ending June 30, 2008 for capital outlay purposes in fiscal year 2008-09. The 2007-08 capital outlay budget approved by the board on September 22, 2007 contained $2,472,982 in red light camera money that was earmarked for securing one GCS administrative office/site.
In order for these funds to be available for use/expenditure in 2008-09 for capital outlay, the board must take action to reserve $2,472,982 in fund balance in the general fund so as to legally segregate these funds for a specific purpose. Reservations/designations of fund balance in the governmental fund financial statements represent amounts that are not available for appropriation for subsequent year’s expenditures because management has identified a specific purpose for these funds in the subsequent fiscal year. If you have questions regarding this item, please contact Sharon Ozment, co-interim superintendent, at 370-8343, prior to the meeting.
VIII. Staff Reports
A. Construction Update
At the meeting of June 26, 2008, Andy LaRowe, executive director of facilities, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3490, prior to the meeting.
B. Interim Budget Resolution
At the meeting of June 26, 2008, Sharon Ozment, co-interim superintendent, will present a recommendation that the board approve an interim budget resolution in accordance with NCGS 115C-434. This resolution is predicated upon (1) the assumption that the district will receive, at a minimum, a county appropriation to the local current expense fund for fiscal year 2008-09 equal to the $165,165,521 amount received for fiscal year 2007-08 and (2) any budget amendments/transfers will be reported to the board of education on a monthly basis and entered into the board minutes. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
C. Preliminary End-of-Course (EOC) Results
At the meeting of June 26, 2008, Dr. Gongshu Zhang, chief accountability and research officer, will present to the board an update on the preliminary EOC results. If you have questions regarding this item, please contact Dr. Zhang at 370-8323, prior to the meeting.
IX. Board Discussion
A. Continuation of Second Reading – Policy JCDAD, Student Harassment, Bullying and Discrimination Environment
At the meeting of June 26, 2008, Chairman Duncan will call on Board Member Nancy Routh, convenor of the Governance Review Committee, to lead the board in a continued discussion regarding the second reading of Policy JCDAD, Student Harassment, Bullying and Discrimination Environment. This item was deferred from the June 10 meeting. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.
B. Continuation of Second Reading – Policy JCDAE, Sexual Harassment by Students
At the meeting of June 26, 2008, Chairman Duncan will call on Board Member Nancy Routh, convenor of the Governance Review Committee, to lead the board in a continued discussion regarding the second reading of Policy JCDAE, Sexual Harassment by Students. This item was deferred from the June 10 meeting. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.
C. School Nutrition Services
At the meeting of June 26, 2008, Chairman Duncan will call on Board Member Deena Hayes, to lead the board in a discussion regarding school nutrition services. If you have questions regarding this item, please contact Ms. Hayes at 272-9290, prior to the meeting.
D. Search Process for New Superintendent
At the meeting of June 26, 2008, Chairman Duncan will lead the board in a continued discussion regarding the search process for a new superintendent. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
X. Reports from the Chairman, if needed
At the meeting of June 26, 2008, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
XI. Board Comments
At the meeting of June 26, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session
At the meeting of June 26, 2008, the board will address business requiring a closed session.
XIII. Adjournment
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