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I. Call to Order
At the meeting of July 8, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of July 8, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for July 2008
At the meeting of July 8, 2008, the board will recognize Steven Snider, Pearce Elementary teacher, as the Guilford County Schools’ July Employee of the Month. If you have any questions regarding this item, contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
B. 2008 NEA-Saturn/UAW Partnership Award
At the meeting of July 8, 2008, the board will recognize Susan Phillips, induction support coach, Martha Snavely, executive director of induction and success/professional development and GCAE President Mark Jewell, who received the 2008 NEA-Saturn/UAW Partnership Award. If you have any questions regarding this item, contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of July 8, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of July 8, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315,prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of July 8, 2008, the minutes of the June 10 Regular Meeting, June 23 Special Called Meeting and June 26 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Kathy Gwynn at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of July 8, 2008, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
VII. Staff Reports
A. Title I Parent Participation in Conferences
At the meeting of July 8, 2008, Dr. Don Hare, executive director of federal and special programs, and Kelly Hales, director of Title I, will present to the board information regarding Title I parent participation in conferences. If you have questions regarding this item, please contact Dr. Hare at 370-2375 or Ms. Hales at 370-2368, prior to the meeting.
B. Intervention for Non-Proficient Readers in Middle School (Read 180)
At the meeting of July 8, 2008, Dr. Beth Folger, chief curriculum and organizational development officer, will present to the board information regarding intervention for non-proficient readers in middle school. If you have questions regarding this item, please contact Dr. Folger at 370-2313, prior to the meeting.
C. Innovative Programs Update – High School Ahead and Twilight School
At the meeting of July 8, 2008, Dr. John Morris, chief student services officer, will present to the board an update on the High School Ahead and Twilight School. If you have questions regarding this item, please contact Dr. Morris at 370-8380, prior to the meeting.
D. Magnet and High School Options School-by-School Review and Needs Assessment
At the meeting of July 8, 2008, Tony Burks, director of magnet and choice schools, will present to the board a school-by-school review and needs assessment report of the existing magnet schools and programs. If you have questions regarding this item, please contact Mr. Burks at 378-8832 or Dr. Beth Folger, chief curriculum and organizational development officer, at 370-2313, prior to the meeting.
E. Construction Items
1. Contractual Agreement with Samet Corporation for Phase III of the Union Hill Elementary School
At the meeting of July 8, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation to approve a contract with Samet Corporation for construction management at risk services in the amount of $8,999,692 for Union Hill Elementary School, Phase III.
At the December 4, 2007 meeting, a contract was approved by the board for pre-construction services at Union Hill Elementary with Samet Corporation in the amount of $72,230. On January 31, 2008, the board approved a contract with Samet Corporation for Phase I of the Union Hill Elementary School project at a Guaranteed Maximum Price (GMP) of $199,460.
On May 8, 2008, the board approved a contract with Samet Corporation for Phase II of the Union Hill Elementary School project at a Guaranteed Maximum Price (GMP) of $5,784,961. On April 22 and 24, 2008, Samet Corporation/SRS Inc. received bids for Phase III of the Union Hill Elementary School project. Phase III is for final building trade packages. The Guaranteed Maximum Price (GMP) is $8,999,692. If you have questions regarding this item, please contact Leo Bobadilla at 370-3482, prior to the meeting.
2. Contracts for Smith High Gymnasium HVAC
At the meeting of July 8, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation to approve a contract with Trane of Greensboro, NC for the purchase of equipment in the amount of $149,073 and a contract with Kay Heating and Air Conditioning of Greensboro, NC for the installation of the equipment in the amount of $440,000 for the Smith High Gymnasium air conditioning project at a total cost of $589,073.
Two bids were received on July 1, 2008, for equipment and two bids were received on July 2, 2008, for the installation of this equipment. Carrier Southeast of Greensboro, NC, submitted the lowest bid of $146,000 for the equipment, but qualified their bid with an equipment order lead time of 11-12 weeks. Trane of Greensboro, NC, submitted a bid of $149,073, with a four-week lead time. The project completion date is scheduled for approximately seven weeks. Kay Heating and Air Conditioning submitted the lowest responsive, responsible bid of $440,000 for the installation. If you have questions regarding this item, please contact Leo Bobadilla at 370-3482, prior to the meeting.
VIII. Board Discussion
A. First Reading – Policy JHB, Gang Education and Prevention
At the meeting of July 8, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the first reading of Policy JHB, Gang Education and Prevention. This item was deferred from the June 26 meeting. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. Search Process for New Superintendent
At the meeting of July 8, 2008, Chairman Duncan will lead the board in a continued discussion regarding the search process for a new superintendent. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
IX. Reports from the Chairman, if needed
At the meeting of July 8, 2008, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
X. Board Comments
At the meeting of July 8, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XI. Closed Session, if needed
At the meeting of July 8, 2008, the board will address business requiring a closed session, if needed.
XII. Adjournment
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