GCS Online

Guilford County Board of Education
Regular Meeting
August 12, 2008

To:	Members, Board of Education
From:	Eric J. Becoats, Ed.D. Sharon S. Ozment
Date:	August 8, 2008
RE:	Activity Bus Fee Adjustment

During the 2007-08 school year, 86 activity buses traveled 518,789 miles, in support of athletic events and school educational field trips. The 2007-08 activity bus cost per mile fee (excluding bus driver salaries and benefit costs) was $1.1085.

In order to adequately fund activity bus operating expenses, an increase in this per mile fee is necessary for the 2008-09 school year. The adjustment is due to a projected $0.3045 increase for fuel and other operational costs. The total cost per mile fee equates to $1.4130.

The formula used to calculate the fee is based on the North Carolina Department of Public Instruction method of calculating school bus refund rates. Based on the recent fluctuation of fuel costs, staff recommends a quarterly review of this fee. The fee was calculated as follows:

Transportation Salaries: (excludes bus driver salaries)	$0.1689
Oil:	$0.0051
Tires:	$0.0294
Repair Parts:	$0.1154
*Fuel:	$0.4357
Activity Bus Replacement Cost:	$0.2500
12 Month Employee Benefit Cost:	$0.4085
Total Cost Per Mile	$1.4130
*Based on average projected fuel cost for 2008-09

RECOMMENDATION: The administration recommends that the board approve an adjustment in the activity bus mileage fee from $1.1085 to $1.4130 effective September 1, 2008.

In compliance with federal laws, Guilford County Schools administers all educational programs, employment activities and admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disability or gender, except where exemption is appropriate and allowed by law. Refer to the Board of Education's Discrimination Free Environment Policy AC for a complete statement. Inquiries or complaints should be directed to the Guilford County Schools Compliance Officer, 120 Franklin Boulevard, Greensboro, NC 27401; 336.370.2323.

All Guilford County Schools facilities, both educational and athletic, are tobacco-free learning environments.