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I. Call to Order
At the meeting of October 6, 2009, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of October 6, 2009, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for October 2009
At the meeting of October 6, 2009, the board will recognize Jackie Burney, assistant principal at Oak Ridge Elementary School, as the October 2009 Employee of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
B. GCS Volunteer of the Month for October 2009
At the meeting of October 6, 2009, the board will recognize Paul Farrar, volunteer at Allen Jay Elementary, as the October 2009 Volunteer of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
C. Dudley High Step Team Recognized on Nationally Televised Program
At the meeting of October 6, 2009, the board will recognize Dudley’s male step team, known as UMOJA, for winning $5,000 on national television after competing on BET’s 106 & Park in a segment called “Wild-Out Wednesday.” If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
IV. Public Comments
At the meeting of October 6, 2009, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of October 6, 2009, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Personnel Reports
At the meeting of October 6, 2009, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, interim chief human resources officer, at 370-8341, prior to the meeting.
B. 2008-09 Budget Amendments and Transfers Report
At the meeting of October 6, 2009, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlay, Child Nutrition Fund and After-School Care Enrichment Services (ACES) budget amendments/transfers for the 2008-09 school year as follows:
State Public School Fund Amendment #10 reflects:
- the year-end adjustments to align position/months of employment/categorical allotment budgets with actual expenditures and/or actual versus projected budgets (denoted by an asterisk on the attachment)
- the receipt of:
- reimbursement for new teacher orientation [All newly certified teachers (local and state) who have never taught before, or taught less than six months, are eligible for up to three days of employment for orientation and classroom preparation.] ($2,170)
- substitute reimbursement for April 2009 ($12,610)
- School Technology Fund interest for April 2009 ($219)
- the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #10 reflects:
- the reimbursement for Ready Schools program at Peck Elementary for March through June 2009 ($2,484)
- the Communities in Schools (CIS) of Greensboro reimbursement for January through June 2009 for part-time Youth Development Coordinator positions at Cone, Rankin, Vandalia, Washington and Wiley Elementary Schools ($33,427)
- the United Way of Greater High Point reimbursement for July 2008 through June 2009 for part-time Bridges to Success Youth Development Coordinator positions at Allen Jay, Fairview, Kirkman Park and Montlieu Elementary Schools ($50,350)
- the Communities in Schools (CIS) of High Point reimbursement for July 2008 through June 2009 for part-time CIS Site Coordinator positions at Allen Jay, Fairview, Kirkman Park, Montlieu, Oak Hill and Parkview Elementary Schools and Penn-Griffin and Welborn Middle Schools ($53,558)
- the quarterly payment from Time Warner Cable per the franchise agreement between Time Warner and the City of Greensboro ($8,573)
- the Time Warner Cable funding for Education Access ($8,120)
- the Time Warner Cable supplemental funding for Education Access ($5,154)
- the Clearwire Wireless Broadband lease payments ($800)
- the Communties in Schools (CIS) of High Point reimbursement for Grand Pals programs at Fairview and Union Hill Elementary Schools ($5,060)
- the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #10 reflects:
- the receipt of:
- ARRA (American Recovery and Reinvestment Act) Title I funding ($7,814,663)
- ARRA IDEA Pre-School funding ($309,637)
- ARRA Child Nutrition Equipment funding ($140,265)
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #10 reflects:
- the receipt of:
- allotment from North Carolina Department of Public Instruction (NCDPI) for installment payment for the lease/purchase of replacement school buses ($236,222)
- the transfers due to site-based requests and year-to-date expenditures
Child Nutrition Fund Amendment #2 reflects:
- the adjustment for indirect cost.
After-School Care Enrichment Services (ACES) Fund Amendment #10 reflects:
- the year-end adjustments to align budgets with actual expenditures
- the receipt of:
- revenues for summer program at Stokesdale Elementary School ($5,820)
- late pickup fees ($7,234)
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
C. 2009-10 Budget Resolution
At the meeting of October 6, 2009, the consent agenda includes a recommendation to approve the 2009-10 budget resolution. The resolution reflects:
- adjustments to the Board of Education’s 2009-10 Budget Request as approved by the Board on July 23, 2009; August 11, 2009; August 27, 2009 and September 8, 2009
- current projections for state, federal, child nutrition and After School Care Enrichment Services (ACES) funding
- a county appropriation to the Local Current Expense Fund of $175,165,521 (which is the same amount as was appropriated in 2008-09)
- a county appropriation to the Capital Outlay Fund of $4,000,000 (which is $3M less than was appropriated in 2008-09)
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
D. Approval to Submit Application for GoldenLEAF Opportunities for Work in Aerospace Manufacturing Grant sponsored by the GoldenLEAF Foundation
At the meeting of October 6, 2009, the consent agenda includes a recommendation that the board grant approval for GCS to submit a letter of support for a GoldenLEAF Opportunities for Work in Aerospace Manufacturing Grant. Guilford Technical Community College is submitting an application for the grant to work in partnership with GCS, Winston-Salem/Forsyth County Schools and North Carolina A&T State University. This grant will support the planning, implementation, and promotion of curriculum and career development activities that expose students to career opportunities in the aviation and aerospace industries with the goal of preparing students for immediate employment or further training through GTCC’s Aviation Program. If you have questions regarding this item, please contact Bob Gantt, assistant director of college tech-prep/career and technical education, at 370-8393 or Dr. Beth Folger, chief academic officer, at 370-2313, prior to the meeting.
E. Praylor Construction Company, Inc. Bid Withdrawal for the Southern Middle School Auditorium and Athletic Field Improvements
At the meeting of October 6, 2009, the consent agenda includes a recommendation allowing Praylor Construction Company, Inc to withdraw its bid and its bid deposit be returned. Fourteen bids were received on August 27, 2009, for the Southern Middle School Auditorium and Athletic Field Improvements project. Praylor Construction Company, Inc. was the apparent low bidder. In subsequent discussions with Praylor, it was determined that Praylor’s electrical subcontractor had missed a significant amount of the scope of work in preparing their bid to Praylor. On September 14, 2009, Praylor sought to withdraw its bid on this basis. Because the request to withdraw came more than 72 hours after bid opening, on September 16, 2009, Guilford County Schools (GCS) with advice from legal counsel informed Praylor that its request to withdraw on this basis must be denied pursuant to N.C. Gen. Stat. § 143-129.1. However, in that same correspondence, GCS informed Praylor that the district objected to its electrical subcontractor due to significant doubt as to whether the subcontractor was sufficiently qualified to perform the work given its failure to recognize a significant portion of the scope of work. Therefore, pursuant to Section 6.3.3 of the Instructions to Bidders, GCS informed Praylor that it could exercise one of two options: request withdrawal of its bid; or propose a substitute electrical subcontractor. Praylor was given 48 hours to respond. On September 17, 2009, Praylor informed GCS that it had elected to withdraw its bid and requested return of its bid deposit. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
VII. Staff Reports
A. Public Hearing and Approval for the Naming of the New Northeast High School Gymnasium
At the meeting of October 6, 2009, Chairman Duncan will call on members of the public representing a name, who will be granted 10 minutes each, to discuss the proposed name for the new Northeast High School Gymnasium. Following the public hearing, the board will have the opportunity to select and approve a final name. If you have questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
B. Update on Oak Ridge Elementary School
At the meeting of October 6, 2009, Leo Bobadilla, chief operations officer, will present to the board an update on Oak Ridge Elementary. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
C. Preliminary Update: Cumulative Effect
At the meeting of October 6, 2009, Dr. Amy Holcombe, executive director of talent development, and Dr. Gongshu Zhang, chief accountability & research officer, will present to the board a preliminary update on cumulative effect. If you have questions regarding this item, please contact Dr. Holcombe at 335-3294, Dr. Zhang at 370-8323 or Dr. Eric Becoats, chief administrative officer, at 378-8838, prior to the meeting.
D. Opening of Schools Survey
At the meeting of October 6, 2009, Dr. Eric Becoats, chief administrative officer, will present to the board information regarding the opening of schools survey. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
VIII. Board Discussion
Nomination for the Raleigh Dingman Award
At the meeting of October 6, 2009, Chairman Duncan will lead the board in a discussion regarding the nomination for the Raleigh Dingman Award. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
IX. Reports from the Superintendent, if needed
At the meeting of October 6, 2009, Superintendent Green will share information about the district, should there be any to be reported.
X. Reports from the Chairman, if needed
At the meeting of October 6, 2009, Chairman Duncan will share reports of the board’s activities, should there be any to be reported.
XI. Board Comments
At the meeting of October 6, 2009, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session, if needed
At the meeting of October 6, 2009, the board will address business requiring a closed session, if needed.
XIII. Adjournment
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