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I. Call to Order
At the meeting of November 10, 2009, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance
At the meeting of November 10, 2009, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance.
III. Moment of Remembrance and Silence
At the meeting of November 10, 2009, Chairman Duncan will lead the board in a moment of remembrance and silence in honor of those students who have tragically lost their lives this school year.
IV. Recognitions
A. GCS Employee of the Month for November 2009
At the meeting of November 10, 2009, the board will recognize Phillip Fulton, GCS electrical foreman, as the November 2009 Employee of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
B. GCS Volunteer of the Month for November 2009
At the meeting of November 10, 2009, the board will recognize Louis Chaney, volunteer at Jamestown Middle, as the November 2009 Volunteer of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
C. Cynthia Sevier Earns Friend of Child Nutrition Award
At the meeting of November 10, 2009, the board will recognize Cynthia Sevier, director of school nutrition service, for receiving the Friend of Child Nutrition Award at the North Carolina Department of Public Instruction’s Fall Conference for Child Nutrition Administrators. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
D. American Education Week Proclamation
At the meeting of November 10, 2009, the board, along with the Guilford County Association of Educators, will present a proclamation in support of American Education Week (November 15-21). If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
V. Public Comments
At the meeting of November 10, 2009, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
VI. Approval of Agenda
At the meeting of November 10, 2009, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VII. Consent Agenda
A. Meeting Minutes
At the meeting of November 10, 2009, the minutes of the October 6 and October 22 regular meetings will be presented for approval. If you have questions or suggested revisions, please contact Loraine Little at 370-8992, prior to the meeting.
B. Personnel Reports
At the meeting of November 10, 2009, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8341, prior to the meeting.
C. 2009-10 Budget Amendments and Transfers Report
At the meeting of November 10, 2009, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlay and After-School Care Enrichment Services (ACES) budget amendments/transfers for the 2009-10 school year as follows:
State Public School Fund Amendment #1 reflects:
- the following adjustments to beginning budget versus final planning allotments:
- Classroom Teachers ($6,987,015)
- Central Office Administration ($161,349)
- Non-Instructional Support Personnel ($486,373)
- School Building Administration ($297,998)
- Instructional Support Personnel ($686,517)
- Non-Contributory Employee Benefits ($4,819,434)
- Staff Development ($210,587)
- At-Risk Student Services ($136,105)
- the following adjustments due to receipt of initial versus planning allotments:
- Classroom Teachers ($2,095,080)
- Central Office Administration (-$551,371)
- Non-Instructional Support Personnel ($1,317)
- School Building Administration (-$229,303)
- Instructional Support Personnel (-$453,282)
- Non-Contributory Employee Benefits (-$4,819,434)
- Driver Training (-$53,565)
- Career Technical Education-Months of Employment ($199,488)
- Career Technical Education-Program Support Funds ($2,706)
- School Technology Fund (-$466,474)
- Mentors Programs (-$108,312)
- Teacher Assistants ($402,984)
- Staff Development (-$420,674)
- Children with Special Needs ($877,734)
- Academically/Intellectually Gifted ($30,245)
- Limited English Proficiency (-$63,435)
- Transportation of Pupils [initial allotment consists of a portion of the projected final allotment - allotment will be adjusted within available funds by December 1 based on NCDPI "budget efficiency rating" funding formula using the following factors: pupils transported, total eligible operating expenditures (local and state funds)] (-$5,145,470)
- At-Risk Student Services ($101,084)
- State Textbook Account (-$2,339,964)
- the following adjustments due to charter school reductions:
- Classroom Teachers (-$427,592)
- Non-Instructional Support Personnel (-$1,317)
- Instructional Support Personnel (-$49,736)
- Career Technical Education-Months of Employment (-$41,832)
- Career Technical Education-Program Support Funds (-$2,218)
- School Technology Fund (-$44), Mentors Programs (-$1,186)
- Teacher Assistants (-$55,408), Academically/Intellectually Gifted (-$7,888)
- Transportation of Pupils (-$53,748)
- Classroom Materials/Instructional Supplies and Equipment (-$10,125)
- At-Risk Student Services (-$26,988)
- State Textbook Account (-$6,846)
- an adjustment for carryover in:
- School Technology Fund ($66,512)
- At-Risk Student Services ($6)
- the reduction of state Non-Instructional Support Personnel funding (-$18,899,261). Federal amendment will reflect receipt of ARRA (American Recovery and Reinvestment Act) Education Stabilization Funds to offset state funding reduction
- the receipt of:
- Fines and forfeitures for School Technology Fund ($1,464,599)
- Disadvantaged Students Supplemental Funding ($2,190,225)
- Learn and Earn allotment ($1,531,000)
- At-Risk Student Services treatment center allotment ($540,412)
- the reflect transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #1 reflects:
- the adjustments of grant/donation revenues included in beginning budget:
- Magnet Schools Assistance Program (MSAP) Grant (-$221,554)
- the 2008-09 deferred revenue for the following:
- Magnet Schools Assistance Program (MSAP) Grant ($325)
- High Schools That Work ($4,819)
- State Improvement Grant ($435)
- NC Quality Educators through Staff Development and Training (QUEST) - UNCG ($191)
- NC Department of Child Development Grant - Preschool ($22,294)
- Teacher of the Year Reimbursement ($1,886)
- Community Service Grant - Weaver ($33,332)
- School Impact Contract ($21,713)
- Maintenance Staff Development donation ($600)
- Tech Prep-Metals Program ($200)
- Exceptional Children - Pre-K donation ($1,332)
- Building Bridges ($1,097)
- Que' Pasa ($5,369)
- Wellness Program ($915)
- Walmart Foundation Grant ($1,000)
- Teacher of the Year donation ($45)
- Project Fit America ($4,996)
- Human Resources Recruiting donations ($1,000)
- Partnerships in Education ($2,263)
- Time Warner Cable ($117,365)
- Cemala Foundation ($20,704)
- Transportation Professional of the Year donation ($1,130)
- Center for Inquiry Based Learning (CIBL) Substitute Reimbursement ($24,356)
- Clearwire Distance Learning ($49,246)
- Automated External Defibrillation (AED) Initiative ($1,282)
- Hearing Impaired donation ($3,167)
- Student Mentoring Awareness and Resource Team (SMART) Program ($126,825)
- School Health Grant ($38,088)
- Project Bright Tomorrow ($1,101)
- Information Technology (IT) Career Cluster Grant-EGHS ($6,225)
- Character Education ($85,885)
- IBM English for Speakers of Other Languages (ESOL) Grant ($2,724)
- Induction & Success donation ($744)
- UNCG Doctoral Cohort (19,626)
- the 2008-09 carryover for the following grant:
- Indian Education ($4,319)
- Smaller Learning Communities ($7,935)
- Character Education ($136,343)
- AP Incentive ($353,698)
- Teacher Incentive Grant ($834,570)
- Teaching American History Grant - Advancing Performance in U.S. History (A.P.U.S.H.) ($297,508)
- Teaching American History Grant - Building Bridges ($39,598)
- the receipt of:
- American Express Grant ($15,000)
- Smaller Learning Communities Grant for Smith High School ($406,929)
- Character Education Grant ($310,660)
- Teaching American History Grant - Building Bridges ($322,191)
- Transition to Teaching Grant ($390,979)
- NC QUEST agreement with East Carolina University ($32,999)
- Indian Education Grant ($44,239)
- Bryan Foundation Leadership funds ($62,500)
- Jones Elementary Summer Literacy Program ($1,585)
- Clearwire Distance Learning funds ($1,600)
- Character Education funds ($3,315)
- Middle School Chess Program funds ($28,092)
- the transfers for school allotments and due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #1 reflects:
- the following adjustments due to receipt of 2008-09 carryover:
- McKinney-Vento - Homeless Assistance Act ($43,628)
- IDEA (Individuals with Disabilities Education Act) VI-B Capacity Building ($2,753)
- Title IV - Safe & Drug-Free Schools & Communities ($199,152)
- ESEA Title I Basic Program ($6,293,486)
- Title V - Innovative Education Program Strategies ($1,984)
- IDEA VI-B Handicapped ($45,746)
- IDEA Children with Disabilities ($38,100)
- Title II - Improving Teacher Quality ($2,022,849)
- Title III - Language Acquisition ($271,179)
- ESEA Title I School Improvement ($302,772)
- Education Technology - Formula ($131,622)
- Title II-B Math & Science Partnership ($51,692)
- School Improvement Grant ($778,585)
- IDEA VI-B Special Needs Targeted Assistance ($8,670)
- ARRA (American Recovery and Reinvestment Act) - IDEA VI-B ($3,865,516)
- ARRA - IDEA Pre-School ($274,408)
- ARRA - Child Nutrition Equipment ($140,265)
- the receipt of the following grants:
- State Improvement Grant ($10,000)
- ARRA - Education Stabilization ($18,515,651)
- ARRA - McKinney-Vento - Homeless Assistance Act ($60,149)
- ARRA - Title I ($15,629,325)
- ARRA - IDEA VI-B ($15,742,220)
- ARRA - IDEA Pre-School ($619,279)
- ARRA - Education Technology ($373,009)
- the following adjustments from beginning budget to initial allotment:
- Career Technical Education - Program Improvement (-$26,870)
- Career Technical Education - Tech Prep Education (-$98,667)
- McKinney-Vento - Homeless Assistance Act (-$77,462)
- Title I Comprehensive School Reform Demonstration (CSRD) (-$299,961)
- IDEA VI-B Capacity Building and Improvement ($2,480)
- Title IV - Safe & Drug-Free Schools & Communities (-$258,303)
- IDEA Title VI-B - Pre-School Handicapped (-$82,453)
- ESEA Title I - Basic Program (-$2,468,641)
- Abstinence Education (-$55,365)
- Title V - Innovative Education Program Strategies (-$2,274)
- IDEA VI-B Handicapped (-$238,635)
- IDEA Children with Disabilities (-$1,165,546)
- State Improvement Grant (-$6,917)
- Title II - Improving Teacher Quality (-$1,791,891)
- Title III - Language Acquisition (-$451,039)
- ESEA Title I School Improvement (-$701,042)
- Education Technology - Formula (-$195,401)
- Title II-B Math & Science Partnership (-$375,571)
- Children with Disabilities - Risk Pool (-$114,912)
- School Improvement Grant (-$1,056,025)
- IDEA VI-B Special Needs Targeted Assistance (-$9,100)
- the allocation of Title I funds to schools and transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #1 to:
- reflect the 2008-09 Capital Improvement Projects (CIP) carryover ($440,921,997)
- reflect the 2008-09 Public School Building Capital Fund (PSBCF) project ordinance carryover ($6,911,759)
- reflect the transfer of red light camera citation proceeds to the capital outlay fund as approved by the Board of Education on July 23, 2009 and as approved by the Board of County Commissioners on August 20, 2009 ($1,169,189)
- reflect the 2008-09 regular capital outlay carryover ($673,379)
- amend the budget to reflect the loss of the 2008-09 second quarter allocation of Public School Building Capital Fund dollars as approved by the Board of Education on July 23, 2009 and as approved by the Board of County Commissioners on August 20, 2009 (-$1,967,745)
- reflect the allotment of $410,000 for IAQ (Indoor Air Quality) project at Oak Ridge Elementary ($410,000)
- reflect the allocation of Medicaid Swap dollars to HVAC projects at Archer Elementary School and Hunter Elementary School as approved by the Board of Education on June 9, 2009 and as approved by the Board of County Commissioners on August 20, 2009 ($2,149,670)
- reflect the transfers due to site-based requests and year-to-date expenditures
After-School Care Enrichment Services (ACES) Fund Amendment #1 reflects:
- the receipt of revenue for summer program at Stokesdale Elementary School ($34,778)
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
D. 2009-10 Local Options for Alternative Schools
At the meeting of November 10, 2009, the consent agenda includes a recommendation to approve local options as submitted for the 2009-10 school year for SCALE-Greensboro, Pruette SCALE and the High School Ahead Academy. In September 2003, as a part of the ABCs Accountability Model, the State Board of Education approved revisions to HSP-C-013 – Policy for Incorporating Alternative and Special Schools in the ABCs. The accountability model for alternative schools is based on achievement and the degree of success that the school has in meeting certain objectives. An alternative school shall select three of the eight local options, one of which must be achievement driven, and set specific goals for the selected options. If you have questions regarding this item, please contact Dr. Beth Folger, chief academic officer, at 370-2313, prior to the meeting.
E. Sale of House Constructed by the Weaver Academy Construction Technology Class
At the meeting of November 10, 2009, the consent agenda includes a recommendation to approve the sale of the house constructed by the Weaver Academy Construction Technology class by public auction. The auction is scheduled for December 3, 2009 at the Weaver Academy campus. Dave’s Auctions, Inc. Greensboro, N.C., will be the auctioneer. The house is not complete and will be sold “as is.” All supplies and materials purchased for installation in the house will be included as a part of the house. The materials purchased for construction are valued at $32,713. A minimum bid of $38,500 is recommended to ensure the replenishment of funds for future building projects. If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.
VIII. Staff Reports
A. Proposed 2010-11 Traditional Calendar Options
At the meeting of November 10, 2009, Nora Carr, chief of staff, will present to the board four options for consideration for the 2010-11 traditional calendar for students. The first three options were developed by the Calendar Committee, which includes parents, community members and faith community representatives as well as teachers, principals and central office employees. The fourth option was developed by staff in response to feedback from district administrators. The various options align with state law and attempt to reflect and reconcile board, parent, educator and community concerns voiced last year as much as possible. If you have questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
B. Update on Oak Ridge Elementary School
At the meeting of November 10, 2009, Leo Bobadilla, chief operations officer, will present to the board an update on Oak Ridge Elementary. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
C. Report on Facilities Design Standards
At the meeting of November 10, 2009, Leo Bobadilla, chief operations officer, will present to the board a report on facilities design standards. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
D. Update on Proposed Autism Wing at Ragsdale High School
At the meeting of November 10, 2009, Betty Anne Chandler, executive director for exceptional children, and Leo Bobadilla, chief operations officer, will present to the board an update on the proposed autism wing at Ragsdale High School. If you have questions regarding this item, please contact Ms. Chandler at 370-2323 or Mr. Bobadilla at 370-3482, prior to the meeting.
E. School Safety Issues Update
At the meeting of November 10, 2009, Gwen Willis, interim chief student services officer, will present to the board an update regarding school safety issues. If you have questions regarding this item, please contact please, Ms. Willis at 370-8397, prior to the meeting.
IX. Board Discussion
A. Legislative Committee Update
At the meeting of November 10, 2009, Chairman Duncan will call on board member Kris Cooke, convenor of the legislative committee, to present to the board an update from the legislative committee. If you have questions regarding this item, please contact Ms. Cooke at 379-0649, prior to the meeting.
B. Governance Review Committee Update
At the meeting of November 10, 2009, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to present to the board an update from the governance review committee. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.
X. Reports from the Superintendent, if needed
At the meeting of November 10, 2009, Superintendent Green will share information about the district, should there be any to be reported.
XI. Reports from the Chairman, if needed
At the meeting of November 10, 2009, Chairman Duncan will share reports of the board’s activities, should there be any to be reported.
XII. Board Comments
At the meeting of November 10, 2009, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XIII. Closed Session
At the meeting of November 10, 2009, the board will address business requiring a closed session.
XIV. Adjournment
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