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I. Call to Order
At the meeting of January 13, 2009, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of January 13, 2009, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for January 2009
At the meeting of January 13, 2009, the board will recognize Debbie Dowd, social worker at Eastern High School, as the January 2009 Employee of the Month. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386.
B. GCS Volunteer of the Month for January 2009
At the meeting of January 13, 2009, the board will recognize Gina Hicks, volunteer at Erwin Montessori, as the January 2009 Volunteer of the Month. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386.
C. Dudley High School State Championship Football Team
At the meeting of January 13, 2009, the board will recognize the Dudley High School football team as the 3-AA state champions. If you have any questions regarding this item, please contact Leigh Hebbard, district athletic director, at 370-8950, or Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of January 13, 2009, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of January 13, 2009, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of January 13, 2009, the minutes of the December 2 regular meeting, December 17 work session and December 18 regular meeting will be presented for approval. If you have questions or suggested revisions, please contact Loraine Little at 370-8992, prior to the meeting.
B. Personnel Reports
At the meeting of January 13, 2009, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. Renewal of Contract for Mowing Various School Grounds
At the meeting of January 13, 2009, the consent agenda includes a recommendation to award a contract to M&M Lawn Care, LLC (WBE) of Greensboro, in the estimated amount of $428,900 for mowing, trimming and mulching the 62 school grounds comprised of groups one and two in accordance with the specifications of Bid Number 4818. On February 19, 2008, the board awarded a contract to M&M Lawn Care, LLC for mowing various school grounds within the district. This contract was for a one-year term, with the option to renew for four additional years. This contract is now due for renewal under the terms of the original bid. The services performed to date have been satisfactory. The renewal term will be March 10, 2009, through October 31, 2009.
The contractor has agreed to maintain the base price for mowing. The Maintenance Department has requested that a third trimming of shrubs at each of the 62 school sites be added to the contract. M&M Lawn Care has agreed to perform this additional service for a cost of $6,000.
The total annual contract was originally estimated to be $422,900. This amount includes $384,000 ($16,000 x 3 x 8) for mowing each site three times per month for eight months: $24,800 ($12,400 x 2) for trimming each site twice annually and $14,100 for mulching each site once annually. With the addition of a third trimming of shrubs, the total annual contract amount is estimated to be $428,900. If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.
D. Assignment of Sewer Easements to City of Greensboro, McLeansville Elementary School
At the meeting of January 13, 2009, the consent agenda includes a recommendation that the board approve and authorize its Board Chairman to execute the required assignment instrument prepared by GCS legal counsel assigning the two sewer easements to the City of Greensboro, to execute the Utility Agreement and Annexation Petition affecting the McLeansville Elementary campus and to execute a utility easement to the City prepared by GCS legal counsel affecting that area that was required for the existing sewer manhole at McLeansville Elementary.
The board previously authorized the acquisition of two easements for a new sewer line to McLeansville Elementary. The City of Greensboro is requiring, as a condition to providing permits for any future additions or mobile units at this site, that GCS assign these sewer easements to the City and that the school be annexed into the City per City of Greensboro policy regarding property that is connected to City water/sewer service. Annexation into the City of Greensboro will result in water and sewer service fee savings of up to 50 percent. GCS maintenance costs associated with the sewer easement and associated sewer line will also transfer to the City upon assignment of the sewer easement.
In addition, the board was required to install a sewer manhole on the school property as part of the City sewer service commitment and the City is also requiring a 359 square foot easement for this manhole in order to accept maintenance of the manhole. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
E. Approval of Transition to Teaching Grant
At the meeting of January 13, 2009, the consent agenda includes a recommendation that the board approve the submission of the Transition to Teaching grant application to the U.S. Department of Education. The purpose of this grant is to provide resources for teacher preparation. It is a five year grant, averaging $450,000 per year for a total funding amount of $2.2 million. The grant application is due to the U.S. Department of Education on January 15, 2009. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
VII. Staff Reports
A. Renaming of the Guilford Primary Building as the Doris Henderson Newcomers School
At the meeting of January 13, 2009, Lekan Oguntoyinbo, district relations officer, will present to the board a recommendation to confirm its proposed selection of the name Doris Henderson Newcomers School and direct the administration to complete any needed documents to authorize the use of this name. The administration also recommends that the new name become effective July 1, 2009. If you have questions regarding this item, please contact Mr. Oguntoyinbo at 370-8386, prior to the meeting.
B. Report on Montessori Program Cost Projections
At the meeting of January 13, 2009, Dr. Beth Folger, chief academic officer, and Sharon Ozment, chief financial officer, will present to the board a report on the district’s Montessori program cost projections. If you have questions regarding this item, please contact Dr. Folger at 370-2313 or Ms. Ozment at 370-8343, prior to the meeting.
C. Approval of Action Plans for Low Performing Schools
At the meeting of January 13, 2009, Dr. Beth Folger, chief academic officer, will present to the board a recommendation to approve the revised action plans to be submitted to the Department of Public Instruction (DPI) for the following schools designated as low performing: Gillespie, Montlieu, Oak Hill, Vandalia, Ferndale, The Academy at High Point Central, The Academy at Smith, Andrews and Northeast. If you have questions regarding this item, please contact Dr. Folger at 370-2313, prior to the meeting.
D. Report on School Nutrition Services
At the meeting of January 13, 2009, Sharon Ozment, chief financial officer, and Cynthia Sevier, director of school nutrition services, will present to the board a report on the district’s school nutrition services. If you have questions regarding this item, please contact Ms. Ozment at 370-8343 or Ms. Sevier at 370-3257, prior to the meeting.
E. Contractual Agreement with New Atlantic Contracting, Inc. for Phase 2A - Jamestown Middle School
At the meeting of January 13, 2009, Leo Bobadilla, chief operations officer, will present to the board a recommendation to approve increasing the scope with New Atlantic Contracting, Inc. for Phase 2A at the Jamestown Middle School in the amount of $3,975,681. On December 9 and 17, 2008, New Atlantic Contracting, Inc. received bids for concrete foundations and structural steel for the Jamestown Middle School project. The Guaranteed Maximum Price (GMP) is $3,975,681. The construction budget for this portion of the project is $4,488,912. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
VIII. Board Discussion
First Reading – Policy JCDB, Student Dress Code
At the meeting of January 13, 2009, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the First Reading – Policy JCDB, Student Dress Code. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
IX. Reports from the Superintendent, if needed
At the meeting of January 13, 2009, Superintendent Green will share information about the district, should there be any to be reported.
X. Reports from the Chairman, if needed
At the meeting of January 13, 2009, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
XI. Board Comments
At the meeting of January 13, 2009, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session
At the meeting of January 13, 2009, the board will address business requiring a closed session.
XIII. Adjournment
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