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On February 19, 2008, the Board of Education awarded a contract to M&M Lawn Care, LLC (WBE) of Greensboro, North Carolina, for mowing various school grounds within the district. This contract was for a one-year term, with the option to renew for four additional years.
This contract is now due for renewal under the terms of the original bid. The services performed to date have been satisfactory. The renewal term will be March 10, 2009, through October 31, 2009.
The contractor has agreed to maintain the base price for mowing. The Maintenance Department has requested that a third trimming of shrubs at each of the sixty-two school sites be added to the contract. M&M Lawn Care has agreed to perform this additional service for a cost of $6,000.
The total annual contract was originally estimated to be $422,900. This amount includes $384,000 ($16,000 x 3 x 8) for mowing each site three times per month for eight months: $24,800 ($12,400 x 2) for trimming each site twice annually and $14,100 for mulching each site once annually. With the addition of a third trimming of shrubs, the total annual contract amount is estimated to be $428,900.
RECOMMENDATION: The administration recommends awarding a contract to M&M Lawn Care, LLC, in the estimated amount of $428,900 for mowing, trimming and mulching the sixty-two school grounds comprised of groups one and two in accordance with the specifications of Bid Number 4818.
Attachment - List of Schools
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