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I. Call to Order
At the meeting of August 27, 2009, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of August 27, 2009, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and moment of silence.
III. Recognition
GCS Volunteer of the Month for August 2009
At the meeting of August 27, 2009, the board will recognize Susan Tysinger, volunteer at Page High, as the GCS Volunteer of the Month for August 2009. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
IV. Public Comments
At the meeting of August 27, 2009, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of August 27, 2009, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it.If you have questions regading this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of August 27, 2009, the minutes of the July 7 and July 23 regular meetings will be presented for approval. If you have questions or suggested revisions, please contact Loraine Little at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of August 27, 2009, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, interim chief human resources officer, at 370-8341, prior to the meeting.
C. Contractual Agreement with Barnhill/Vannoy for Pre-Construction Services at Southeast Middle and High School
At the meeting of August 27, 2009, the consent agenda includes a recommendation to award a contract to Barnhill/Vannoy for pre-construction services at the Southeast Middle and High School project in the amount of $234,391. On May 12, 2009, Barnhill/Vannoy was recommended by the Architectural Selection Committee to provide Construction Management at Risk Services for the Southeast Middle and High School project. Staff received approval from the board on May 12, 2009 to negotiate contract terms with Barnhill/Vannoy. Staff has successfully completed negotiations for pre-construction services. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
D. NCDOT Three Party Right of Way Encroachment Agreement and Two (2) NCDOT Two Party Right of Way Encroachment Agreements Affecting the Southeast Middle School and Southeast High School Properties
At the meeting of August 27, 2009, the consent agenda includes a recommendation to approve the execution and delivery of a North Carolina Department of Transportation (NCDOT) Three Party Right of Way Encroachment Agreement and two (2) NCDOT Right of Way Encroachment Agreements (Two Party Right of Way Encroachment Agreements) affecting both the Southeast Middle School and Southeast High School properties. To accommodate this work, GCS will be required to relocate an existing fire hydrant plus associated appurtenances to a location within the Woody Mill Road right-of-way. In addition, GCS will be required to install approximately 60 linear feet of storm piping within the Woody Mill Road right-of-way and to construct and/or install approximately 1,650 linear feet of pavement widening and associated storm drainage improvements within the Southeast School Road right-of-way. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
E. NCDOT Three Party Right of Way Encroachment Agreement and NCDOT Two Party Right of Way Encroachment Agreement affecting the Alamance Elementary School Property
At the meeting of August 27, 2009, the consent agenda includes a recommendation to approve the execution and delivery of both a NCDOT Three Party Right of Way Encroachment Agreement and a Right of Way Encroachment Agreement (Two Party Right of Way Encroachment Agreement) affecting the Alamance Elementary School property. To provide public water service to the school, GCS will be required to construct approximately 20 linear feet of 8” water main, plus appurtenances that will extend from the Alamance Elementary School site and tap into a new waterline that will be constructed by the City of Greensboro within the Southeast School Road right-of-way. In addition, approximately 1,220 linear feet of pavement widening (left turn lane) and associated storm drainage improvements will be required along the Southeast School Road right-of-way. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
F. Contractual Agreement with Morganti/Horus for Pre-Construction Services at Northwest Middle and High School
At the meeting of August 27, 2009, the consent agenda includes a recommendation to award a contract to Morganti/Horus for pre-construction services at the Northwest Middle and High School project in the amount of $88,000. On May 12, 2009, Morganti/Horus was recommended by the Architectural Selection Committee to provide Construction Management at Risk Services for the Northwest Middle and High School project. Staff received approval from the board on May 12, 2009 to negotiate contract terms with Morganti/Horus. Staff has successfully completed negotiations for pre-construction services. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
G. Contractual Agreement with New Atlantic Contracting, Inc. for Phase 3B – Jamestown Middle School
At the meeting of August 27, 2009, the consent agenda includes a recommendation to approve increasing the scope with New Atlantic Contracting, Inc., for Phase 3B construction management at risk services at the Jamestown Middle School in the amount of $630,789. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
H. Contractual Agreement with New Atlantic Contracting, Inc. for Phase 1 Site and Building Packages at Meredith Leigh Haynes – Bennie Lee Inman Education Center
At the meeting of August 27, 2009, the consent agenda includes a recommendation to award a contract to New Atlantic Contracting, Inc. for Phase 1 site and building packages at the Meredith Leigh Haynes – Bennie Lee Inman Education Center project in the amount of $11,247,128. At the June 9, 2009 meeting, a contract was approved by the board for pre-construction services at Meredith Leigh Haynes – Bennie Lee Inman Education Center with New Atlantic Contracting, Inc. in the amount of $87,000. On July 8, July 23, and July 28, 2009, New Atlantic Contracting, Inc. received bids for Phase I Site and building packages at Meredith Leigh Haynes – Bennie Lee Inman Education Center project. The Guaranteed Maximum Price (GMP) (including allowances and contingencies) is $11,247,128. The construction budget for this portion of the project is $11,383,487. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
VII. Staff Reports
A. Consideration for Naming of the Northeast High School Gymnasium
At the meeting of August 27, 2009, Chairman Duncan will call on members of the public who wish to speak on proposed name(s) for the Northeast High School gymnasium. Following the speakers, the board may decide on the proposed name(s). If the board approves the posting, the name(s) will be placed on the district Web site for a 30-day public comment period before the name is approved. If you have questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
B. Consideration for the Renaming of Madison Elementary School
At the meeting of August 27, 2009, Chairman Duncan will call on members of the public who wish to speak on proposed name(s) for the renaming of Madison Elementary School. Following the speakers, the board may decide on the proposed name(s). If the board approves the posting, the name(s) will be placed on the district Web site for a 30-day public comment period. If you have questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
C. Opening of Schools Update
At the meeting of August 27, 2009, Dr. Eric Becoats, chief administrative officer, will present to the board an update on the first day of school for students. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
D. Oak Ridge Elementary School Update
At the meeting of August 27, 2009, Leo Bobadilla, chief operations officer, will present to the board an update regarding Oak Ridge Elementary. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
E. Construction Update
At the meeting of August 27, 2009, Andy LaRowe, director of facilities and construction management, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3490, prior to the meeting.
F. Low Performing Schools Update
At the meeting of August 27, 2009, Dr. Beth Folger, chief academic officer, will present to the board an update on low performing schools. If you have questions regarding this item, please contact, Dr. Folger at 370-2313, prior to the meeting.
G. Continued 2009-10 Budget Discussion
At the meeting of August 27, 2009, Sharon Ozment, chief financial officer, will lead the board in a continued budget discussion. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
H. SAT Update
At the meeting of August 27, 2009, Dr. Eric Becoats, chief administrative officer, will present to the board an update on SAT results. If you have questions regarding this item, please contact Dr. Becoats at 378-8838, prior to the meeting.
VIII. Board Discussion
A. Selection of Voting Delegates for the North Carolina School Board Association (NCSBA) Conference
At the meeting of August 27, 2009, Chairman Duncan will lead the board in a discussion regarding the selection of voting delegates for the NCSBA conference to be held on November 16-18, 2009 at the Koury Convention Center in Greensboro, North Carolina. The Guilford County Board of Education is eligible to have four board members serve as voting delegates at the conference. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
B. Recognition of High Point City Schools Integration
At the meeting of August 27, 2009, Chairman Duncan will call on board member Carlvena Foster to lead the board in a discussion regarding a resolution recognizing the 50th anniversary of the integration of the High Point City Schools. If you have questions regarding this item, please contact Ms. Foster at 886-6431, prior to the meeting.
C. Governance Review Committee Update - Report on Policy JI, Student Participation in Interscholastic Athletics
At the meeting of August 27, 2009, Chairman Duncan will call on board member Nancy Routh, convenor of the Governance Review Committee, to present to the board a report on policy JI, Student Participation in Interscholastic Athletics. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Nora Carr, chief of staff at 370-8106, prior to the meeting.
D. Legislative Committee Update
At the meeting of August 27, 2009, Chairman Duncan will call on board member Kris Cooke, convenor of the Legislative Committee, to present to the board an update from the legislative committee. If you have questions regarding this item, please contact Ms. Cooke at 379-0649, prior to the meeting.
IX. Reports from the Superintendent, if needed
At the meeting of August 27, 2009, Superintendent Green will share information about the district, should there be any to be reported.
X. Reports from the Chairman, if needed
At the meeting of August 27, 2009, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
XI. Board Comments
At the meeting of August 27, 2009, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session
At the meeting of August 27, 2009, the board will address business requiring a closed session.
XIII. Adjournment
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