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Guilford County Board of Education
Regular Meeting
June 10, 2010

I. Call to Order
At the meeting of June 10, 2010, Chairman Duncan will call the meeting to order.

II. Pledge of Allegiance and Moment of Silence
At the meeting of June 10, 2010, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.

III. Closed Session
At the meeting of June 10, 2010, the board will address business requiring a closed session.

IV. Recognitions
A. GCS Employee of the Month for June 2010
At the meeting of June 10, 2010, the board will recognize Jamal Milliken, a teacher’s assistant at Smith High, as the June 2010 Employee of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

B. GCS Volunteer of the Month for June 2010
At the meeting of June 10, 2010, the board will recognize Deborah Woods, a volunteer at Erwin Montessori, as the June 2010 Volunteer of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

C. 2009-10 Fall/Winter/Spring Sports State Champions
At the meeting of June 10, 2010, the board will recognize the team state champions in men’s soccer and men’s golf. The board will also recognize the individual state champions in wrestling and track and field. If you have any questions regarding this item, please contact Leigh Hebbard, director of athletics, drivers ed and school activities, at 370-8950, prior to the meeting.

D. 2009-10 Outgoing Board of the Guilford County Council of PTAs
At the meeting of June 10, 2010, the board will recognize the 2009-10 outgoing board of the Guilford County Council of PTAs. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

E. Teacher Named 2009-10 North Carolina PTA Outstanding Educator
At the meeting of June 10, 2010, the board will recognize Paul Smith, math teacher at The Early College at Guilford, for being named the 2009-10 North Carolina PTA Outstanding Educator. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

F. Smith High Teacher Wins Debby Reynolds Award
At the meeting of June 10, 2010, the board will recognize Leslie Ross, biology teacher at Smith High, for being awarded the Debby Reynolds Award, which is sponsored by The Enrichment Fund for Guilford County Schools. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

V. Public Comments
At the meeting of June 10, 2010, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.

VI. Approval of Agenda
At the meeting of June 10, 2010, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.

VII. Consent Agenda
A. Personnel Reports
At the meeting of June 10, 2010, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8340, prior to the meeting.

B. School Nutrition Services – Food Alliance Contract for 2010-11
At the meeting of June 10, 2010, the consent agenda includes a recommendation to award a contract to US Foodservice, Inc., for food, snacks and supplies for the 2010-11 school year. Bids were received for the 2010-11 school year and were audited by a team of NC Child Nutrition Directors to ensure compliance with bid laws and regulations. Compass/dba Canteen submitted a bid for Snacks that was found during the audit to have a mathematical error that resulted in making their bid not the lowest bid submitted.

Based on the approved audit results from the NC Child Nutrition Alliance Audit Committee, US Foodservice, Inc., Fort Mill, SC submitted the lowest responsible/responsive bids for Guilford County. Their bids, based on estimated quantities, are as follows:

US Foodservice Fort Mill
Food and Commodity Handling and Storage   $5,741,164.21
Supplies $1,211,350.00
Snacks     $ 434,998.00
 
If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.

C. School Nutrition Services – Renewal of Contract for Bread for 2010-11
At the meeting of June 10, 2010, the consent agenda includes a recommendation to renew the contract with Flowers Baking Company to supply bread for the school nutrition program for the 2010-11 school year. On June 10, 2008, the Board of Education awarded a contract to Flowers Baking Company, Jamestown, NC to supply bread for the school nutrition program during the 2008-09 school year. The contract was for one year with the option to renew for up to four additional years.  The contract was extended for the 2009-10 school year at the June 25, 2009 board meeting. During the 2009-10 school year, Flowers Baking Company has complied with all contract terms and specifications. The estimated cost of the contract for the 2010-11 school year is $252,300.37 (estimate is based on prior year’s utilization and consumption as well as future menu planning). If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.

D. School Nutrition Services – Renewal of Contract for Milk for 2010-11
At the meeting of June 10, 2010, the consent agenda includes a recommendation to renew the contract with Pet Dairy to supply milk for the school nutrition program for the 2010-11 school year. On June 25, 2009, the board awarded a contract to Pet Dairy, Chester, VA, to supply milk for the school nutrition program during the 2009-10 school year. The contract was for one year with the option to renew for up to four additional years. During the 2009-10 school year, Pet has complied with all contract terms and specifications. The estimated cost of the contract for the 2010-11 school year is $2,033,976.03 (estimate is based on prior year’s utilization and consumption as well as future menu planning). If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.

E. School Nutrition Services – Renewal of Contract for Produce for 2010-11
At the meeting of June 10, 2010, the consent agenda includes a recommendation to renew the contract with Foster Caviness to supply fresh produce for the school nutrition program for the 2010-11 school year. During the 2009-10 school year, Foster Caviness has complied with all contract terms and specifications. The estimated cost of the contract for the 2010-11 school year is $480,795.75 (estimate is based on prior year’s utilization and consumption as well as future menu planning). If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.

F. Sale of House Constructed by the Weaver Academy Construction Technology Class
At the meeting of June 10, 2010, the consent agenda includes a recommendation to reduce the minimum bid at auction for a house constructed by the Weaver Academy Construction Technology class to $34,500. On November 6, 2009, the board approved the sale of a house constructed by the Weaver Academy Construction Technology class by public auction.  A minimum bid of $38,500 was approved to replenish funds for future building projects. The district attempted to sell the house at public auction on December 3, 2009, February 20, 2010 and on May 20, 2010 and have been unsuccessful thus far. After discussions with Weaver Principal Pete Kashubara and Teacher Tom Bader, staff recommends reducing the minimum bid to $34,500. If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting.

G. Approval of Academically/Intellectually Gifted (AIG) Plan
At the meeting of June 10, 2010, the consent agenda includes a recommendation to approve the AIG plan. The plan provides the direction and regulations for serving Academically Gifted students in GCS. It also satisfies the state Department of Public Instruction’s requirement of addressing six programmatic standards for improving the program. If you have questions regarding this item, please contact Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293, prior to the meeting.

H. Application for State/Federal Funding of Career and Technical Education
At the meeting of June 10, 2010, the consent agenda includes a recommendation to approve the application for state/federal funding of Career and Technical Education (CTE) programs for the fiscal year 2010-11. In the improvement plan, data for Performance Indicators 1-8 will be populated in the plan by the Department of Public Instruction after CTE end-of-year post-test assessments, and other end-of-year information has been uploaded to the state by local school districts.  Local school districts are required to submit their approved plans to the state by June 30, 2010. If you have questions regarding this item, please contact Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293 or Bob Gantt, Director of College Tech Prep/Career and Technical Education, at 370-8393, prior to the meeting.

I. Approval of the 2010-11 Title I Application
At the meeting of June 10, 2010, the consent agenda includes a recommendation to approve the 2010-11 Title I application.  As required by No Child Left Behind legislation, the Local Education Agency (LEA) is required to submit a North Carolina Title I application on an annual basis in order to receive federal funds. The Title I application outlines the district and individual Title I school plans that have been developed based on the identified needs of students to be served. If you have questions regarding this item, please contact Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293 or Kelly Hales, director of Title I, at 370-2368, prior to the meeting.

J. Contractual Agreement with Samet Corporation/SRS, Inc. for the Addition and Renovation Project at Summerfield Elementary School
At the meeting of June 10, 2010, the consent agenda includes a recommendation to award a contract in the amount of $12,700,225 to Samet Corporation/SRS, Inc. for the Addition and Renovation Project at Summerfield Elementary. On July 23, 2009, the board approved a contract in the amount of $124,781 with Samet Corporation/SRS, Inc. for pre-construction services. The total for all construction contracts approved to date by the board for this project is $124,781.

On May 19 and 20, 2010, Samet Corporation/SRS, Inc. received bids for the Addition and Renovation Project at Summerfield Elementary. The Guaranteed Maximum Price (GMP) for the Addition and Renovation Project at Summerfield Elementary is $12,700,225. The construction budget for this project is $13,146,675. The MWBE participation for this contract is 29.14%.  Of that amount, 10.44% is MBE and 18.69% is WBE participation. If you have questions regarding this item, please contact Andy LaRowe, interim chief operations officer, at 370-3482, prior to the meeting.

K. Contractual Agreement with Barnhill/Vannoy for Phase 2 Building Packages at Southeast Middle and High Schools
At the meeting of June 10, 2010, the consent agenda includes a recommendation to award a contract in the amount of $21,208,883 to Barnhill/Vannoy for Phase 2 building packages at Southeast Middle and High. On August 27, 2009, the board approved a contract in the amount of $234,391 with Barnhill/Vannoy for pre-construction services.

On March 9, 2010, the board approved a Guaranteed Maximum Price in the amount of $7,418,064 for Phase 1 site, concrete, and steel packages. The total for all construction contracts approved to date by the board for this project is $7,652,455.

On April 14 and 15, 2010, Barnhill/Vannoy received bids for Phase 2 building packages at Southeast Middle and High. The Guaranteed Maximum Price (GMP) for Phase 2 building packages is $21,208,883. The construction budget for this portion of the project is $25,631,748. The MWBE participation for this contract is 26.53%.  Of that amount, 13.80% is MBE and 12.73% is WBE participation. If you have questions regarding this item, please contact Andy LaRowe, interim chief operations officer, at 370-3482, prior to the meeting.

L. Contractual Agreement with Bovis Lend Lease for the Addition and Renovation Project at Southwest High School
At the meeting of June 10, 2010, the consent agenda includes a recommendation to award a contract in the amount of $15,743,576 to Bovis Lend Lease for the Addition and Renovation Project at Southwest High. On September 8, 2009, the board approved a contract with Brooks General Contractors in the amount of $387,820 for relocation of the athletic fields.

On October 22, 2009, the board approved a contract with Bovis Lend Lease in the amount of $124,000 for pre-construction services. The total for all construction contracts approved by the board to date for this project is $511,820.

On April 21 and 22, 2010, Bovis Lend Lease received bids for the Addition and Renovation Project at Southwest High. The Guaranteed Maximum Price (GMP) for the Addition and Renovation Project at Southwest High is $15,743,576. The construction budget for this project is $22,149,517. The MWBE participation for this contract is 26.22%. Of that amount, 8.16% is MBE and 18.06% is WBE participation. If you have questions regarding this item, please contact Andy LaRowe, interim chief operations officer, at 370-3482, prior to the meeting.

VIII. Staff Reports
Continued 2010-11 Budget Discussion (Budget Comparisons)
At the meeting of June 10, 2010, Sharon Ozment, chief financial officer, will lead the board in a continued discussion regarding the 2010-11 budget.  If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.  

IX. Board Discussion
Governance Review Committee Update
At the meeting of June 10, 2010, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding First Reading – Policy JCDAF, Character Development and Second Reading - Policy IEM – Magnet or Option Schools and Programs. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.

X. Reports from the Superintendent, if needed
At the meeting of June 10, 2010, Superintendent Green will share information about the district, should there be any to be reported.

XI. Reports from the Chairman, if needed
At the meeting of June 10, 2010, Chairman Duncan will share reports of the board’s activities, should there be any to be reported.

XII. Board Comments 
At the meeting of June 10, 2010, board members will each be allowed two minutes to make remarks, as they deem appropriate.

XIII. Closed Session
At the meeting of June 10, 2010, the board will address business requiring a closed session.

XIV. Adjournment