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Guilford County Board of Education
Regular Meeting
March 9, 2010

I. Call to Order
At the meeting of March 9, 2010, Chairman Duncan will call the meeting to order.

II. Pledge of Allegiance and Moment of Silence
At the meeting of March 9, 2010, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.

III. Recognitions
A. GCS Employee of the Month for March 2010
At the meeting of March 9, 2010, the board will recognize Angel Katona, a social worker at Doris Henderson Newcomers School, as the March 2010 Employee of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

B. GCS Volunteer of the Month for March 2010
At the meeting of March 9, 2010, the board will recognize Michael Van Patter, a volunteer at Doris Henderson Newcomers School and Lindley Elementary, as the March 2010 Volunteer of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

C. GCS Purchasing Department Recognized for Excellence in Purchasing Standards
At the meeting of March 9, 2010, the board will recognize the GCS Purchasing Department for receiving the 2009 Sustained Professional Purchasing Award by the Carolinas Association of Governmental Purchasing. This award is presented annually to member agencies that demonstrate excellence in purchasing standards during the calendar year. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

IV. Public Comments
At the meeting of March 9, 2010, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.

V. Approval of Agenda
At the meeting of March 9, 2010, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, pleae contact Chairman Duncan at 378-5315, prior to the meeting.

VI. Consent Agenda
A. Personnel Reports (Revised)
At the meeting of March 9, 2010, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8341, prior to the meeting.

B. Principals / Assistant Principals Contract Renewal
At the meeting of March 9, 2010, the consent agenda includes a recommendation to approve contract renewals for principals and assistant principals. These contracts are being extended for the period of July 1, 2010 through June 30, 2014. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8340, prior to the meeting.

C. 2009-2010 Budget Amendments and Transfers
At the meeting of March 9, 2010, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlay, After-School Care Enrichment Services (ACES) and Special Revenue budget amendments/transfers for January, 2010 and February, 2010 as follows:

January 2010

State Public School Fund Amendment #5 reflects:

• the receipt of:
  • Substitute reimbursement for November, 2009 ($18,823)
  • Substitute reimbursement for December, 2009 ($12,800)
  • Interest for School Technology Fund ($2,952)
  • Transportation allotment adjustment ($609,261)
  • Children with Special Needs group home funding [The Exceptional Children Division reimburses local Boards of Education for the educational cost of children with disabilities assigned to group homes, foster homes or similar facilities. These funds are based on the availability of state and federal funds.]($238,545)
  • Reimbursement for new teacher orientation [All newly certified teachers (local and state) who have never taught before, or taught less than 6 months, are eligible for up to three extra days of employment for orientation and classroom preparation.] ($70,688)
• the transfers due to site-based requests and year-to-date expenditures

Local Current Expense Fund Amendment #5 reflects:

• the transfers due to site-based requests and year-to-date expenditures

Federal Grant Fund Amendment #5 reflects:

• the receipt of:
  • ESEA Title I - School Improvement grant funds ($527,799)
  • ARRA Title I - School Improvement grant funds ($315,836)
• the transfers for school allotments and due to site-based requests and year-to-date expenditures.

After-School Care Enrichment Services (ACES) Fund Amendment #5 reflects:

• the transfers due to site-based requests and year-to-date expenditures

Special Revenue Fund Amendment #2:

• reflects the receipt of:
  • City of Greensboro for Educational Access ($13,274)
  • University of North Carolina Greensboro - Math Project ($36,259)
  • Housing Opportunities - Habitat for Humanity of Greater Greensboro ($75,000)
  • Guilford Education Alliance - Advanced Placement Tests ($180,860)
  • Guilford Education Alliance - Academic All Star Camp ($50,000)
• Adjust carryover of Teaching American History Grant - Building Bridges (-$16,429)
• Reflects the transfers due to site-based requests and year-to-date expenditures

February 2010

State Public School Fund Amendment #6 reflects:

• the receipt of:
  • Substitute reimbursement for January, 2010 ($13,375)
  • Interest for School Technology Fund ($5,534)
• the transfers due to site-based requests and year-to-date expenditures

Local Current Expense Fund Amendment #6 reflects:

• the transfers due to site-based requests and year-to-date expenditures

Federal Grant Fund Amendment #6 reflects:

• the receipt of:
  • the State Improvement Grant funds ($9,896)
  • the IDEA VI-B Special Needs Targeted Assistance grant funds ($6,867)
• the transfers for school allotments and due to site-based requests and year-to-date expenditures

After-School Care Enrichment Services (ACES) Fund Amendment #6 reflects:

• the transfers due to site-based requests and year-to-date expenditures

Special Revenue Fund Amendment #3 reflects:

• the receipt of:
  • Clearwire Communication lease payment ($800)
  • NASA Grant - Enhancing Earth System Science and STEM Education in High
  • Schools ($427,557)
• transfers due to site-based requests and year-to-date expenditures

If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.

D. Submission of Arts in Education Model Development and Dissemination Grant
At the meeting of March 9, 2010, the consent agenda includes a recommendation to approve the submission of the Arts in Education Model Development and Dissemination (AEMDD) Grant. This grant program provides funding to integrate and strengthen arts education in the core elementary or middle school curriculum and improve the academic performance of students in elementary or middle school grades, including their skills in creating, performing and responding to the arts. The grant requires that the project serve children from low-income families and includes an invitational priority that supports activities to enable students to achieve proficiency or better in math and/or reading. The AEMDD grant will allow GCS to expand the Summer Arts Institute to include participation of 600 students who receive free or reduced lunch, extend the experience to 10 days, include 10 afternoons of follow-up sessions during the school year and create a “lab school” environment in which to deliver arts integrated curriculum that can be used by middle school teachers who teach core classes. GCS will request a total of $1,085,014 over the four-year grant. If you have questions regarding this item, please contact Dr. Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293 or Emily Scott, grant director, at 370-3242, prior to the meeting.

E. Submission of Teaching American History (TAH) Grant
At the meeting of March 9, 2010, the consent agenda includes a recommendation to approve the submission of the Teaching American History grant. This grant program provides funding for professional development activities for teachers in American History.  GCS would partner with local universities and museums to provide sustained, high-quality professional development activities that improve instructional practices and student academic achievement.  GCS will request a total of $989,760 over the three-year grant. If you have questions regarding this item, please contact Dr. Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293 or Emily Scott, grant director, at 370-3242, prior to the meeting.

F. Contractual Agreement with Barnhill/Vannoy for Phase 1 Site, Concrete and Steel Packages at Southeast Middle and High Schools
At the meeting of March 9, 2010, the consent agenda includes a recommendation to award a contract to Barnhill/Vannoy for Phase 1 site, concrete and steel packages at Southeast Middle and High Schools in the amount of $7,418,064. At the August 27, 2009 meeting, a contract was approved by the board for pre-construction services at Southeast Middle and High Schools with Barnhill/Vannoy in the amount of $234,391. 

On February 4, 2010, Barnhill/Vannoy received bids for Phase 1 site, concrete and steel packages at Southeast Middle and High Schools.  The Guaranteed Maximum Price (GMP) for Phase 1 site, concrete and steel packages is $7,418,064. The MWBE participation is 48.54%. The construction budget for this portion of the project is $7,991,000. The total for all contracts issued for this project is $1,995,736. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.

G. North Carolina Department of Transportation Right of Way Encroachment Agreement Affecting Summerfield Elementary School
At the meeting of March 9, 2010, the consent agenda includes a recommendation to approve the execution and delivery of the North Carolina Department of Transportation (NCDOT) Right of Way Encroachment Agreement affecting Summerfield Elementary School and any necessary future NCDOT Right of Way Encroachment Agreements.

The NCDOT is requiring that a Right of Way Encroachment Agreement be executed by the Guilford County Board of Education to permit three 3-inch sewer force main lines to run underneath Centerfield Road from Summerfield Elementary School’s proposed septic and pump tank to the school’s existing domestic drain fields. The sewer force main lines will be encased in a single 12-inch steel encasement sleeve pipe and will run approximately 62 linear feet.
     
Staff is requesting that if additional NCDOT Right of Way Encroachment Agreements are necessary to complete the expansion of Summerfield Elementary School (2008 Bond Project), the board give advance approval regarding these future NCDOT form agreements and authorize its chairman to execute any such needed NCDOT Right of Way Encroachment Agreements once they have been reviewed and approved by the project architect and GCS legal counsel.  If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.

VII.   Staff Reports
A. Strategic Compensation Update
At the meeting of March 9, 2010, Dr. Shirley Morrison, chief human resources officer, and Dr. Amy Holcombe, executive director of talent development, will seek approval from the board on strategic compensation. If you have questions regarding this item, please contact Dr. Morrison at 370-8340 or Dr. Holcombe at 335-3294, prior to the meeting.

B. Approval of the Proposed 2010-11 Non-Traditional Calendars
At the meeting of March 9, 2010, Nora Carr, chief of staff, will present to the board a recommendation to approve the proposed 2010-11 non-traditional calendars. If you have questions regarding this item, please contact Ms. Carr at 370-8106, prior to the meeting.

VIII. Board Discussion
Governance Review Committee Update: Second Reading – Policy GBKAA, Reduction in Force – Licensed Employee and Policy GCKA, Reduction in Force - Classified
At the meeting of March 9, 2010, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the second reading of Policy GBKAA, Reduction in Force – Licensed Employee, and Policy GCKA, Reduction in Force – Classified. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.

IX. Reports from the Superintendent, if needed
At the meeting of March 9, 2010, Superintendent Green will share information about the district, should there be any to be reported.

X. Reports from the Chairman, if needed
At the meeting of March 9, 2010, Chairman Duncan will share reports of the board’s activities, should there be any to be reported.

XI. Board Comments 
At the meeting of March 9, 2010, board members will each be allowed two minutes to make remarks, as they deem appropriate.

XII. Closed Session, if needed
At the meeting of March 9, 2010, the board will address business requiring a closed session, if needed.

XIII.  Adjournment