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- Why is the district moving toward paperless payment systems?
The GCS Strategic Plan calls for an increase in paperless work flows and the use of technology to improve our overall effectiveness and efficiency. GCS has already moved toward several paperless systems, including paperless pay stubs for most employees. Using less paper can help the district save on costs, including printing and postage, as well as saving time for employees involved in processing paper pay stubs, reimbursements and travel advances. By having a secure site at Employee Self Service, it also maintains employee privacy.
- What is a paperless reimbursement or pay stub?
Guilford County Schools has been providing paper payments for reimbursements, travel advances and some employee payments. Instead of receiving a paper pay stub or check, your payment will be made through direct deposit to your bank and you will have access to view and print your payment records by logging into the Employee Self Service section of the GCS website.
- How do I get to Employee Self Service?
Go to the GCS website at www.gcsnc.com. Hover over the Employee tab and click on Current Employees. Click on the link on the left-hand side of the screen for Employee Self Service, or click here.
- Will I ever receive a paper check?
There are occasions when an actual check may be issued. For example, often times when an employee is new to GCS, their first payment will come as an actual check. Copies of checks will be available for review online.
- How will I know that my money has been deposited?
You will be able to view your pay stub on the Employee Self Service page on the district’s pay day. Your payment history will be stored for up to three years. You can print your online pay stubs at any time as long as the computer is connected to a printer.
- Can I still get a paper version of my reimbursement or pay stub?
As of October 1, 2011, reimbursements and travel advances will be paid via direct deposit. Beginning January 1, 2012, payments for all GCS employees will be made via direct deposit and pay stubs for all GCS employees will only be available through Employee Self Service. Your department or school will provide you with computer access so you can check your pay stubs online.
- Why are some employees still receiving paper payments and pay stubs?
Some GCS employees are still receiving paper payments as the district works to change its systems. Substitutes, tutors, stipends, workshop participant pay, summer school pay and extended employment agreements are currently paid through paper systems. Also, some employees in the maintenance, school nutrition and transportation departments are currently receiving paper pay stubs. As of January 1, 2012, all of these employees will be paid through direct deposit and their pay stubs will be online at Employee Self Service.
- What are the deadlines for submitting paperwork for reimbursements or employee payments?
When employee reimbursements and travel advances change to direct deposit starting October 1, 2011, payments will be made to employees on the 15th (or the last working day prior to the 15th) and on the last day of the month (or the last working day prior to the end of the month). Accounts Payable must receive paperwork by the close of business on the 1st or 15th of the month in order for payments to be made on the 15th or the end of the month, respectively.
For payroll, please remember that direct deposit is run by the Payroll Department three days prior to the actual pay date and sufficient time needs to be allowed for Payroll to process paperwork. For the final payday of the year, Monday, June 25, 2012, direct deposit will be run on June 20. Please keep this in mind for scheduling staff development and summer programs for the last week of June, because the final pay day of June 25 will require projecting hours and attendance. All work done before June 30 must be paid by June 30, 2012. Any over/under payments will be reconciled in July 2012.
- Who can I contact if I have questions about my pay?
You can call the GCS Payroll Department at 336-370-8367.
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