Guilford County Board of Education
Regular Meeting
October 12, 2010
To: Members, Board of Education
From: Alan W. Duncan, Chairman
Maurice O. Green, Superintendent
Date: October 12, 2010
RE: Board Memorandum for Meeting of October 12, 2010 (Revised)
I. Call to Order
At the meeting of October 12, 2010, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of October 12, 2010, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for October 2010
At the meeting of October 12, 2010, the board will recognize Johnita Readus, a curriculum facilitator at Cone Elementary, as the October 2010 Employee of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
B. GCS Volunteer of the Month for October 2010
At the meeting of October 12, 2010, the board will recognize Gwen Kelly, a volunteer at Gillespie Park Elementary, as the October 2010 Volunteer of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
C. 2010 GCS Teacher of the Year and Finalists
At the meeting of October 12, 2010, the board will recognize Jean Goss, social studies teacher at Jamestown Middle as the 2010 GCS Teacher of the Year. Finalists include Kimberly James, Triangle Lake Montessori; Greg Shue, Northwest High; Ideana Glenn, High School Ahead Academy and Kathryn Pritchard, Erwin Montessori. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
D. 2010 GCS Principal of the Year and Finalists
At the meeting of October 12, 2010, the board will recognize Anna Brady, principal at Grimsley High, as the 2010 GCS Principal of the Year. Finalists include Scott Winslow, Northwood Elementary; Charles Blanchard, Southeast High; Melissa Nixon, Irving Park Elementary and Anitra Walker, Northeast High. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
E. The Greater Greensboro Society of Medicine Alliance Donates AEDs to Schools
At the meeting of October 12, 2010, the board will recognize The Greater Greensboro Society of Medicine Alliance for donating Automated External Defibrillators (AED) to the following elementary schools: Alderman, Bluford, Foust, Frazier, Gillespie Park, Hampton, Johnson Street Global Studies, Kirkman Park, Lindley, Murphey Traditional Academy, Oak Hill, Peck, Union Hill, Washington Montessori and Wiley. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
IV. Public Comments
At the meeting of October 12, 2010, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of October 12, 2010, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Personnel Reports
At the meeting of October 12, 2010, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8340, prior to the meeting.
B. 2009-10 Budget Amendments and Transfers
At the meeting of October 12, 2010, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlay, After-School Care Enrichment Services (ACES) and Special Revenue budget amendments/transfers as follows:
State Public School Fund Amendment #11:
* Allotment adjustment(s) for non-contributory employee benefits (i.e., longevity, bonus leave, short-term disability, annual leave pay) ($5,720,956)
* Reflects the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #11 reflects:
* the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #11 reflects:
* the transfers for school allotments and due to site-based requests and year-to-date expenditures
Capital Outlay Fund #8 reflects:
* the transfers due to site-based requests and year-to-date expenditures
After-School Care Enrichment Services (ACES) Fund Amendment #11 reflects:
* the transfers due to site-based requests and year-to-date expenditures
Special Revenue Fund Amendment #8 reflects:
* the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
C. 2010-11 Budget Amendments and Transfers
At the meeting of October 12, 2010, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlayand Special Revenue budget amendments/transfers as follows:
State Public School Fund Amendment #1:
* Classroom Teachers position allotment adjustment [LEA Discretionary/Flexibility Reduction Adjustment] (-$14,574,986)
* Special small schools, geographically isolated schools, past Teacher of the Year & Burroughs Wellcome allotment adjustment (Burroughs Career Award for Science and Mathematics funds from Burroughs Wellcome Fund and NCDPI) ($11,010)
* Substitute reimbursement for May and June ($33,864)
* Microsoft IT Reserve (Career Technical Education - Program support funds were withheld to cover costs associated with implementation of state wide Microsoft Information Technology Academy agreement - funds were not needed for implementation) ($20,963)
* School Technology Fund prior year carryover ($38,047)
* May, June & July 2010 interest and revised April 2010 interest for School Technology Fund ($30,033)
* School Technology Fund allotment ($889,508)
* Behavioral Support allotment ($208,504)
* High School Learn and Earn allotment ($1,538,250)
* Transportation use tax and biodiesel allotment adjustment ($12,000)
* Classroom Materials/Instructional Supplies and Equipment adjustment [LEA Discretionary/Flexibility Reduction Adjustment]
(-$22,050)
* Assistant Principal Interns - Principal Fellows (stipends paid to interns are equivalent to 40% of beginning salary of a certified assistant principal) ($97,662)
* Assistant Principal Interns-MSA students (stipends paid to interns are equivalent to the beginning salary of a certified assistant principal) ($40,702)
* At-Risk Student Services carryover ($229,129), and treatment center allotment ($540,412)
Reflects:
* the following charter school adjustments:
o Classroom Teachers (-$245,600)
o Non-Instructional Support Personnel (-$1,417)
o Instructional Support Personnel-Cert. (-$29,980)
o Career Technical Ed.-Months of Employment (-$24,233)
o Career Technical Ed.-Program Support Funds (-$1,255)
o Teacher Assistants (-$32,867)
o Academically/Intellectually Gifted (-$4,629)
o Transportation (-$30,181)
o Classroom Materials/Instructional Supplies & Equip. (-$2,392)
o At-Risk Student Services (-$15,780)
o State Textbook Account (-$164)
o School Technology Fund (-$66)
* the following North Carolina Virtual Public Schools adjustments:
o Classroom Teachers (-$298,556)
o Central Office Administration (-$4,953)
o Non-Instructional Support Personnel (-$2,118)
o School Building Administration (-$12,262)
o Career Technical Ed.-Months of Employment (-$91,408)
o Career Technical-Program Support Funds (-$4,773)
o Academically/Intellectually Gifted (-$7,158)
o Classroom Materials/Instructional Supplies and Equip. (-$8,869)
o At-Risk Student Services (-$10,991)
o State Textbook Account (-$246)
o School Technology Fund (-$97)
* the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #1 reflects:
* the receipt of Red Light Camera Safety Program funds from the City of Greensboro ($612,225)
* the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #1 reflects the:
* receipt of IDEA VI-B Capacity Building and Improvement prior year carryover ($13,800)
* receipt of IDEA Pre-school Handicapped prior year carryover ($36,098)
* receipt of ESEA Title I Basic Program prior year carryover ($10,882,494)
* receipt of IDEA VI-B Handicapped prior year carryover ($2,115,189)
* transfers for school allotments and due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #1 reflects:
* the prior year carryover:
* County appropriation ($6,874,550)
* Public School Building Capital Fund ADM (Average Daily Membership) ($2,040,304)
* Public School Building Capital Fund - Lottery ($757,607)
* AARA (American Recovery and Reinvestment Act) - QSCB (Qualified School Construction Bonds) ($16,843,000)
* County bond funds ($386,783,086)
* County bond premium ($675,832)
* the state allocation for purchase of school buses ($236,819)
Special Revenue Fund Amendment #1 reflects:
* the receipt of:
o All-Stars grant funds ($193,586)
o Junior ROTC grant funds ($10,343)
o Moses Cone-Wesley Long Community Health Foundation donation ($4,810)
o Communities in Schools - NC funds for Learn & Serve grant ($34,783)
o Joseph Bryan Foundation donation to the Doctoral Cohort Program ($5,990)
o June and July 2010 Clearwire Distance Learning Spectrum lease payments [2 months @ $800/mo] ($1,600)
* prior year carryover
* the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
D. Approval of Piedmont Triad Leadership Academy Grant
At the meeting of October 12, 2010, the consent agenda includes a recommendation to approve the submission of a three-year $6.2 million grant to the North Carolina Department of Public Instruction and the Z. Smith Reynolds Foundation. The purpose of the grant is to develop and deliver an innovative, sustainable leadership development program for aspiring school leaders that would focus on dramatically improving student achievement in high-need schools. The grant has been developed in partnership with the Piedmont Triad Educational Consortium, Alamance-Burlington School System, Asheboro City Schools, Winston-Salem Forsyth County Schools and the University of North Carolina at Greensboro’s Department of Educational Leadership and Cultural Foundations.
The grant includes the following components: rigorous recruitment and selection; cohort-based experiences; a case study and research-based curriculum; full-time, year-long clinical residencies; and, mentoring and coaching by successful principals at high-need schools, among others. The grant does not require any matching funds. If you have questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
E. Approval of “Make A Difference Day 2010” Proclamation
At the meeting of October 12, 2010, the consent agenda includes a recommendation that the board approve a proclamation for October 23, 2010, to be “Make A Difference Day 2010” for Guilford County Schools. USA Weekend’s “Make A Difference Day” is an annual event that takes place on the fourth Saturday of October. Created by the magazine in 1992, it soon grew into the largest community service effort in the nation, rallying corporations, government leaders, charitable organizations and everyday Americans into action on one day. In North Carolina, Governor Beverly Perdue will recognize “Make A Difference Day” as a day of service and has asked education leaders to join her and partner with the NC Commission on Volunteerism and Community Service to address critical need(s) identified by the Local Education Agency (LEA). She is calling on all North Carolinians to “make a difference” in their communities with a focus on supporting needs in the education community. If you have questions regarding this item, please contact Brenda Elliott-Johnson, executive director for student services, at 370-8397, prior to the meeting.
F. Contractual Agreement with Welty Building Company, LLC for the Classroom and Auxiliary Gymnasium Additions at Allen Middle School
At the meeting of October 12, 2010, the consent agenda includes a recommendation that the board approve awarding a contract to Welty Building Company, LLC for the classroom and auxiliary gymnasium additions project at Allen Middle in the amount of $2,824,100. Fourteen bids were received on September 16, 2010 with Welty Building Company, LLC, submitting the lowest responsible, responsive bid. The construction budget for this project is $6,385,538. The MWBE participation for this contract is 16.15%. Of that amount, 12.75% is MBE and 3.40% is WBE participation. If you questions regarding this item, please contact Andy LaRowe, chief operations officer, at 370-3482, prior to the meeting.
G. Contractual Agreement with Allied Roofing Company, Inc. for the Roof Replacement at High Point Andrews High School
At the meeting of October 12, 2010, the consent agenda includes a recommendation that the board approve awarding a contract to Allied Roofing Company, Inc. for the roof replacement at High Point Andrews High in the amount of $1,812,200. Two bids were received on September 9, 2010. In accordance with G.S. 143-132, the project was re-advertised, and again received two bids were received on September 21, 2010.
AAR of North Carolina, Inc., Kernersville, NC, was the apparent low bidder. However, they failed to file the required affidavit or documentation that demonstrates that the contractor made the required good faith effort as required by G.S. 143-128.2. Failure to submit this documentation constitutes grounds for rejection.
Allied Roofing Company, Inc submitted the lowest responsible, responsive bid of $1,812,200. The MWBE participation for this contract is 12.47 percent. Of that amount, 1.10 percent is MBE and 11.37 percent is WBE participation. If you questions regarding this item, please contact Andy LaRowe, chief operations officer, at 370-3482, prior to the meeting.
VII. Staff Reports
A. Approval of 2010-12 School Improvement Plans
At the meeting of October 12, 2010, Dr. Beth Folger, chief academic officer, will present to the board a recommendation to approve the 2010-12 school improvement plans. If you have questions regarding this item, please contact Dr. Folger at 370-2313, prior to the meeting..
B. Update on Race To The Top
At the meeting of October 12, 2010, Nora Carr, chief of staff, will present to the board an update on the Race To The Top Initiative. If you have questions regarding this item, please contact Ms. Carr at 370-8106, prior to the meeting.
VIII. Board Discussion
A. Committee Considerations
At the meeting of October 12, 2010, Chairman Duncan will call on Jill Wilson, board attorney, to lead the board in a discussion regarding board committee considerations. This item was deferred from the September 30 meeting. If you have questions regarding this item, please contact Ms. Wilson at 373-8850, prior to the meeting.
B. Governance Review Committee Update
At the meeting of October 12, 2010, Chairman Duncan will call on Nancy Routh, convenor of the Governance Review Committee, to lead the board in a discussion regarding the first reading of Policy BH, Guilford County Board of Education Code of Ethics and Policy CB, Code of Ethics. If you have questions regarding this item, please contract Dr. Routh at 674-7083, prior to the meeting.
IX. Reports from the Superintendent, if needed
At the meeting of October 12, 2010, Superintendent Green will share information about the district, should there be any to be reported.
X. Reports from the Chairman, if needed
At the meeting of October 12, 2010, Chairman Duncan will share reports of the board’s activities, should there be any to be reported.
XI. Board Comments
At the meeting of October 12, 2010, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session
At the meeting of October 12, 2010, the board will address business requiring a closed session.
XIII. Adjournment |
