To:

Members, Board of Education

From:

Alan W. Duncan, Chairman
Maurice O. Green, Superintendent

Date:

June 21, 2012

RE:

Board Memorandum for Meeting of June 28, 2012

I. Call to Order
At the meeting of June 28, 2012, Chairman Duncan will call the meeting to order.

II. Closed Session

III. Pledge of Allegiance and Moment of Silence
At the meeting of June 28, 2012, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance. 

IV. Recognitions
A. Ragsdale Teacher Named Outstanding Secondary Math Teacher
At the meeting of June 28, 2012, the board will recognize Martha Marshall asGuilford County Schools Outstanding Secondary Math Teacher for 2012. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

B. Recognition of Cohort I Piedmont Triad Leadership Academy
At the meeting of June 28, 2012, the board will recognize members of Cohort I of the Piedmont Trial Leadership Academy who completed their program on June 14, 2012 as well as announce the members of Cohort II who have been accepted to graduate school at UNCG. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

C. NC Outward Bound Partners with Greensboro College Middle College
At the meeting of June 28, 2012, the board will recognize the North Carolina Outward Bound program for its partnership with Greensboro College Middle College. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

D. GCS Energy WISE Teams Named NEED Youth Awards Winners
At the meeting of June 28, 2012, the board will recognize six Energy WISE teams that have been distinguished as state winners in the National Energy Education Development Project Youth Awards . If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.

V. Public Comments
At the meeting of June 28, 2012, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.

VI. Approval of Agenda
At the meeting of June 28, 2012, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it.  If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.

VII. Consent Agenda
A. Meeting Minutes
The minutes of the June 12, 2012 regular board meeting will be presented for approval. If you have any questions regarding this item, please contact Loraine Felder at 370-8992 prior to the meeting.

B. Personnel Action Report
At the meeting of June 28, 2012, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8340, prior to the meeting. 

Addendum to Personnel Report

C. Application for State/Federal Funding of Career and Technical Education
At the meeting of June 28, 2012, the consent agenda includes a recommendation for the board to approve to submit the application for state/federal funding of Career and Technical Education to the Department of Public Instruction. If you have any questions regarding this item, please contact Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293, prior to the meeting.

D. 2011-12 Budget Amendments/Transfers Report
At the meeting of June 28, 2012, the consent agenda includes a recommendation that the board approve the State Public School Fund, Local Current Expense Fund, Federal Grant Fund, Capital Outlay Fund, Child Nutrition Fund, After School Care Enrichment Services (ACES) Fund, and Special Revenue Fund budget amendments/transfers as follows:

• Substitute reimbursement for March and April 2012 and NC Council on the Holocaust teacher workshops; 
• Four months of principal pay for McNair Elementary School opening in August 2012; 
• Children with Special Needs group home funding; and
• Transfers due to site-based requests and year-to-date expenditures.

• Budget transfers for regular instructional services, special populations services,alternative program and services, school leadership services, co-curricular services, school-based support services, support and development services, special population support and development services, alternative programs and services support and development services, technology support services, operational support services, financial and human resources services, system-widepupil support services, policy, leadership and public relations services and nutritionservices; and
• Transfers due to site-based requests and year-to-date expenditure.

• Children with Special Needs group home funding;
• Title II – Improving Teacher Quality;
• Title II – B Math & Science Partnership carryover;
• Education Job Fund;
• Race to the Top Recruitment Incentive for lowest achieving schools; and
• Transfers for school allotments and site-based requests and year-to-date expenditures.

• Receipt of the proceeds from the Oak Ridge settlement;
• Receipt of compensation for easements for the city’s East Wendover Avenue Sidewalk Project affecting the Gateway Education Center campus; and
• Transfers due to site-based requests and year-to-date expenditure.

• Receipt of USDA Grants; and
• Transfers due to site-based requests and year-to-date expenditures.

• Budget transfers for school leadership services, co-curricular services, support and development services and nutrition services; and
• Transfers due to site-based requests and year-to-date expenditures.

• Budget amendments for regular instructional services, special populations services, alternative programs and services, school-based support services, support and development services and technology support services;

• High Schools That Work Grant;
• Pre-K Children with Special Needs donation;
• Parent Academy donation from The Cone Health Foundation;
• Community Health Foundation donation from Guilford Education Alliance for Local School Health Advisory Board;
• Summer Arts Institute fees;
• CISCO Regional Academy fees;
• UNCG Doctoral Cohort Program;
• Clearwire Distance Learning Spectrum lease payment;
• Proceeds from the sale of vehicles seized, impounded or forfeited for offenses involving impaired driving while license revoked or without license and insurance to support Character Development/Education and Homeless student initiatives in the district;
• STEM Early College NC A&T donations; and
• To reflect transfers due to site-based requests and year-to-date expenditures.

If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.

E. 2012-13 Interim Budget Resolution
At the meeting of June 28, 2012, the consent agenda includes a recommendation for the approval of the interim budget resolution in accordance with N.C.G.S. 115C-434. If you have any questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.

F. Red Light Camera Funds
At the meeting of June 28, 2012, the consent agenda includes a recommendation that the Board approve committing $3,140,468 from red light camera program proceeds as fund balance designated for capital outlay purposes in the General Fund for the fiscal year ending June 30, 2012. If you have any questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.

G. Purchase of Activity Buses
At the meeting of June 28, 2012, the consent agenda includes a recommendation for approval to commit $636,036 from activity bus mileage fees as fund balance designated for the purchase of activity buses in the general fund for the fiscal year ending June 30, 2012. If you have any questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.

H. Approval of Contract for Fresh Bread – School Nutrition Services
At the meeting of June 28, 2012, the consent agenda includes a recommendation that the board ratify rejection of the May 1, 2012 bids and award a contract to Interstate Brands Sales Corporation in the amount of $232,785 to provide fresh bread products to GCS’ School Nutrition Services for the 2012-13 school year based on the May 24, 2012 bid. If you have any questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting. 

I. Contract Extensions for Ice Cream, Milk/Dairy Products, Produce and Food Alliance 
At the meeting of June 28, 2012, the consent agenda includes a recommendation to exercise the option to extend the contract with Blue Bell Creameries to provide ice cream products for the 2012-13 school year; to extend the contract with Pet Dairy to provide milk/dairy products for the 2012-13 school year; to extend the contract with Foster Caviness Company to provide produce for the 2012-13 school year; and to extend the contract with US Foods, Inc. to provide food and commodity handling and storage, supplies, snack, water and Gatorade for the 2012-13 school year. If you have any questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.

J. Facility Use Agreement for Craven Site
At the meeting of June 28, 2012, the consent agenda includes a recommendation for the board to authorize its chairman to execute and deliver a Facility Use Agreement to allow the City of Greensboro to use the paved parking lot and additional small area at the rear of the Craven Elementary School Campus as overflow parking for the Botanical Gardens. If you have any questions regarding this item, please contact Andy LaRowe, chief operations officer, at 370-3482, prior to the meeting.

K. 2012-13 Insurance Coverage
At the meeting of June 28, 2012, the consent agenda includes a recommendation for quotes for insurance coverage be accepted by the board for the 2012-13 fiscal year. If you have any questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.

VIII. Staff Reports
A. Consideration for Naming of the Dudley High Athletic Facilities
At the meeting of June 28, 2012, Nora Carr, chief of staff, will present to the board a recommendation to study the proposed name of “Jonathan A. McKee, Sr. Field” for the football field; “William N. Boyers Track” for the track; and “William J. Furcron Field House” and open a 30-day public comment period in order to seek comments and provide time for other nominations to be submitted. If you have questions regarding this item, please contact Ms. Carr at 370-8106, prior to the meeting.

B. Report on Charged Meal Plan for 2012-13
At the meeting of June 28, 2012, Sharon Ozment, chief financial officer, will present to the board a recommendation to implement the process to address charged meals effective with the 2012-13 school year. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.

C. Approval of Non-Traditional Calendars
At the meeting of June 28, 2012, Nora Carr, chief of staff, will present to the board for approval, revisions to the 2012-13 non-traditional calendars. Should you have any questions regarding this item, please contact Ms. Carr at 370-8106, prior to the meeting.

D. Construction Update
At the meeting of June 28, 2012, Andy LaRowe, chief operations officer, will present to the board an update on the district’s construction projects. Should you have any questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting.

1. Contractual Agreement for HVAC Improvements at Hampton Elementary School

At the meeting of June 28, 2012, Andy LaRowe, chief operations officer, will present to the board a recommendation to accept and award a contract to H.M. Kern Corporation for HVAC renovations at Hampton Elementary School in the amount of $808,500. If you have questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting.

E. Airport Area Land Acquisition Update 

At the meeting of June 28, 2012, Andy LaRowe, chief operations officer, will present to the board an update on the airport area land acquisition. If you have questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting.

F. 12-Month Pay Option

At the meeting of June 28, 2012, Sharon Ozment, chief financial officer, will present to the board an update on the 12-month pay option for eligible employees. If you have any questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.

G. Budget Updates
At the meeting of June 28, 2012, Superintendent Maurice Green and Sharon Ozment, chief financial officer, will present to the board an update on the budget. If you have questions regarding this item, please contact Superintendent Green at 370-8992 or Ms. Ozment at 370-8343, prior to the meeting.

IX. Reports from the Superintendent, if needed
At the meeting of June 28, 2012, Superintendent Green will share information about the district, should there be any to be reported.

X.  Reports from the Chairman, if needed
At the meeting of June 28, 2012, Chairman Duncan will share reports of the board’s activities, should there be any to be reported.

XI. Closed Session

XII. Board Comments
At the meeting of June 28, 2012, board members will each be allowed two minutes to make remarks, as they deem appropriate.

XIII. Adjournment