I. Call to Order
At the meeting of November 8, 2011, Chairman Duncan will call the meeting to order. II. Pledge of Allegiance and Moment of Silence
At the meeting of November 8, 2011, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance. III. Recognitions
A. GCS Employee of the Month for November 2011
At the meeting of November 8, 2011, the board will recognize an employee as the November 2011 Employee of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. B. GCS Volunteer of the Month for October 2011
At the meeting of November 8, 2011, the board will recognize Jen Mitchell, a volunteer at Jones Elementary, as the October 2011 Volunteer of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. C. United Way of Greater Greensboro Furniture Donation
At the meeting of November 8, 2011, the board will recognize the United Way of Greater Greensboro for donating furniture for the district’s PTA conference room. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. D. GCS Counselors Named Elementary and Secondary Counselors of the Year
At the meeting of November 8, 2011, the board will recognize Vandalia Elementary counselor Kelly Ingram and Andrews High counselor Cory Notestine, who were named the Elementary and Secondary School Counselor of the Year, respectively, by the North Carolina School Counselor Association (NCSCA). If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. IV. Public Comments
At the meeting of November 8, 2011, Chairman Duncan will call on members of the public who have requested an opportunity to address the board. V. Approval of Agenda
At the meeting of November 8, 2011, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting. VI. Consent Agenda
A. Personnel Action Report
At the meeting of November 8, 2011, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8340, prior to the meeting. B. Evaluation Contract for the Transition to Teaching Grants
At the meeting of November 8, 2011, the consent agenda includes a recommendation that iEvaluate, LLC be approved as the lead evaluator for both of the Transition to Teaching grant contracts. In September, 2011, Guilford County Schools was awarded a Transition to Teaching grant in the amount of $2 million. In the grant application, staff indicated that a bidding process would be utilized to award an evaluation contract for this grant. Guilford County Schools developed a Request for Proposals (RFP) as a means of identifying potential lead evaluator vendors for the grant. Additionally, staff learned that the current evaluator of our 2009 Transition to Teaching grant, SERVE, is unable to continue providing the district with a lead evaluator who meets minimum education and experience requirements. Therefore, the remaining three years of the 2009 grant were included in the Request for Proposals (RFP). As the grants both fund the same district initiative, it was the recommendation of staff to utilize the same vendor and realize cost savings. Requests were sent to multiple university research departments and independent evaluation organizations. One proposal was received from iEvaluate, LLC. Although only one proposal was received, staff agrees that the level of education and experience of the evaluator is a strong match for the district’s evaluation needs. This vendor is currently evaluating our Teacher Incentive Fund grant and has acted as the lead investigator for several federal grants in other North Carolina districts. If you have any questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8340, prior to the meeting. C. Budget Amendments and Transfers
At the meeting of November 8, 2011, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlay Fund, After School Care Enrichment Services (ACES), and Special Revenue budget amendments/transfers as follows: State Public School Fund Amendment #2 reflects: - Allotment adjustments for:
- Assistant Principal Interns-Principal Fellows (stipends paid to interns are equivalent to 40% of beginning salary of a certified assistant principal) ($16,287)
- Assistant Principal for program report code summary.
- To reflect transfers due to site-based requests and year-to-date expenditures.
Local Current Expense Fund Amendment #2 reflects: - Prior year (2010-11) encumbrance reserve ($16,887).
- Transfers due to site-based requests and year-to-date expenditures.
Federal Grant Fund Amendment #2 reflects: - The following allotment adjustments:
- McKinney-Vento – Homeless Assistance Act ($75,000);
- IDEA VI-B Handicapped (-$10,668,961);
- IDEA VI-B State Improvement ($20,000);
- Title II – Improving Teaching Quality ($3,014,884);
- Title III – Language Acquisition ($728,414);
- ESEA Title I – School Improvement [Allen Jay ES, Bluford ES, Cone ES, Fairview ES, Ferndale MS, Foust ES, Hairston MS, Hunter ES, Jackson MS, Johnson Street ES, Montlieu ES, Parkview ES, Peck ES, Sedgefield MS, Sumner ES, Union Hill ES, Welborn MS and Wiley ES] ($303,466);
- School Improvement Grant [Andrews HS] (-$5,623);
- IDE VI-B Special Needs Targeted Assistance ($18,4350;and
- ARRA – Title I School Improvement [Oak Hill ES] (-$987).
- Transfers for school allotments and site-based requests and year-to-date expenditures.
Capital Outlay Funds Amendment #2 reflects 2010-11 carryover: - County appropriation ($3,054,718), Public School Building Capital Fund ADM (Average Daily Membership) ($23,619), AARA (American Recovery and Reinvestment Act) – QSCB (Qualified School Construction Bonds) ($32,188,660), Advantage Model Middle School ($10,449,608), County bond funds ($291,824,397), and County bond premium ($626,199).
- To reflect transfers due to site-based requests and year-to-date expenditures.
After School Care Enrichment Services (ACES) Fund Amendment #2 reflects: - Transfers due to site-based requests and year-to-date expenditures.
Special Revenue Fund Amendment #2:
To reflect 2010-11 carryover: - Parent Academy [10 schools will receive $1,000 grants for use in planning health-related educational opportunities for parent for families] ($10,000);
- GCS Alternative Certification Track Program (ACT) ($9,340);
- Time Warner Cable Grant – supplemental funding from City of Greensboro for education(al) access per Video Service Competition Act requirements ($37,328);
- Leadership Project ($48,256);
- City of Greensboro Education Grant – Energy WISE (-$7,218);
To reflect receipt of the following funds: - Parent Academy [3 schools will receive $1,000 grants for use in planning health-related educational opportunities for parents and families] ($3,000);
- Time Warner Cable Grant – supplemental funding from City of Greensboro for education(al) access per Video Service Competition Act requirements ($50,120);
- Leadership Project [GCS 2011-12 Executive Mentoring Program] ($40,000);
- Middle School Chess Program ($5,512);
- Moses Cone-Wesley Long Community Health Foundation mental health and substance abuse grant [Guilford County Schools would like to place a mental health clinician in two schools to determine if mental health services placed within the school improve access to care, reduce stigma and reduce lost instructional time. The clinician will work directly with school counselors, psychologists, social worker, nurse and administrators providing mental health services to address students’ global mental health needs. Grant funding is for a period of up to three years.] ($17,500); and
- City of Greensboro Education Grant – Energy WISE ($35,000).
- Transfers due to site-based requests and year-to-date expenditures.
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting. D. American Education Week Proclamation
At the meeting of November 8, 2011, the board, along with the Guilford County Association of Educators, will present a proclamation in support of American Education Week (November 13-19, 2011). If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. E. Supplemental Educational Services Providers for 2011-12
At the meeting of November 8, 2011, the consent agenda includes a recommendation to approve the contracts for the state approved providers of Supplemental Educational Services during the 2011-12 school year. Supplemental Educational Services (SES) are tutoring services offered outside of the regular school day to help students improve reading and mathematics skills as required by the No Child Left Behind (NCLB) federal law. Title I schools must offer Supplemental Educational Services after not making Adequate Yearly Progress (AYP) in the same subject for two or more years. For the fifth year, our district is participating in a pilot program which allows schools to offer SES after not making AYP for two years in a row.
Only students who are approved for free or reduced-priced lunch are eligible to participate in SES under the current NCLB law. SES providers are approved by the State Board of Education and school districts must contract with these approved providers. Once a parent selects a provider, a contract is established between the school district and the selected provider. SES providers are paid directly by the school district from Title I funds set aside specifically for Public School Choice Transportation and SES.
If you have any questions regarding this item, please contact Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293, prior to the meeting. VII. Staff Reports
A. Local Options for Alternative Schools
At the meeting of November 8, 2011, Angelo Kidd, western region superintendent, John Modest, northern region superintendent and Terry Worrell, central region superintendent, will present to the board a recommendation to approve local options for alternative schools for the 2011-12 school year for the High School Ahead Academy, Pruette SCALE and SCALE-Greensboro. Should you have any questions regarding this item, please contact Mr. Kidd at 878-5391 prior to the meeting. B. Student Assignment Boundary Modifications
At the meeting of November 8, 2011, Andy LaRowe, chief operations officer, will present information pertaining to student assignment boundary modifications. Should you have any questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting. C. Consideration for Naming of the Southwest High Gymnasium
At the meeting of November 8, 2011, Nora Carr, chief of staff, will present to the board a recommendation for the board to approve to name the Southwest High School Gymnasium the James E. Coggins Gymnasium. Should you have any questions regarding this item, please contact Ms. Carr at 370-8106, prior to the meeting. D. GCS SAT and ACT Report for 2010-11
At the meeting of November 8, 2011, Gongshu Zhang, chief research and accountability officer, will update the board on the GCS SAT and ACT statistics for 2010-11. Should you have any questions regarding this item, please contact Dr. Zhang at 370-8323, prior to the meeting.
VIII. Board Discussion
Governance Committee Update
At the meeting of November 8, 2011, the chairman will call on Nancy Routh, convenor of the Governance Review Committee, to lead the board in a discussion regarding the adoption of policies and administrative procedures Policy IHB- Student Wellness, Policy IHF-Graduation Requirements, Policy IKEA- Student Accountability Standards K-12, Policy IKE- Continuous Academic Progress and Policy JH- Student Participation in Extracurricular Activities. If you have any questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting. IX. Reports from the Superintendent,if needed
At the meeting of November 8, 2011, Superintendent Green will share information about the district, should there be any to be reported. X. Reports from the Chairman,if needed
At the meeting of November 8, 2011, Chairman Duncan will share reports of the board’s activities, should there be any to be reported. XI. Board Comments
At the meeting of November 8, 2011, board members will each be allowed two minutes to make remarks, as they deem appropriate. XII. Closed Session
At the meeting of November 8, 2011, the board will address business requiring a closed session. XIII. Adjournment |
