Policies and Procedures

Welcome to the Guilford County Board of Education Policy and Procedures Manual. These policies have been adopted by the Guilford County Board of Education to serve as guides for this progressive, innovative, and goals oriented school system and can be changed only through official Board action. All school system personnel are expected to adhere to and follow these policies.

Each policy has been assigned a descriptor code consisting of two or more letter-combinations, which classifies that policy into one of ten subject-area categories. This classification system closely parallels the classification system developed and used by the National School Boards Association.

Likewise, the administration has been charged with the responsibility to develop appropriate Administrative Procedures to implement the policies adopted by the Board of Education. Administrative Procedures do not require action by the Board of Education, but must be followed by all school personnel until such time as they are changed. These Administrative Procedures are identified using the same descriptor codes followed by the suffix "P." (Example: Policy AFC is the Board's policy governing emergency closing of schools. Administrative Procedure AFC-P is the administration's procedure that implements that policy.) However, some policies do not have a corresponding administrative procedure. Also, some administrative procedures do not have a corresponding policy.

If you have any questions or comments about the GCS Policies & Procedures, please send email to: policies@gcsnc.com

Board of Education Bylaws

Section A - Organization

Discrimination-Free Environment AC
School Mascots and Symbols ACA
School Calendar AEA
School Day AF . AF-P
Emergency Closing AFC . AFC-P

Section B - Board Operations

Governance Commitment BA
New Member Orientation BBBB . BBBB-P
Governing Style BBK
Policy Development BD . BD-P
Responding to Complaints BF
Guilford County Board of Education Code of Ethics BH
Board Members Conflict of Interest BHA
Process for Addressing Board Members Violations BHB
Board Participation in Community Activities BK

Section C - School Operations

Code of Ethics CB
Delegating Authority in Absence of the Superintendent CCB
Duties of the Superintendent CED
Monitoring and Evaluating the Superintendent's Performance CEI
Community School Advisory Councils CLA
No Use of Tobacco Products CPGA

Section D - Fiscal

Budgeting and Fiscal Management DC
Students Meals Charge DE
Cash Management DF . DF-P
Local School Fund Accounting Procedures (Accounting System) DIA . DIA-P
Inventory of Fixed Assets DIC
Equal Opportunity Contracting DJEK
Participation by Women and Minority Owned Businesses DK . DK-P
Disposal of Surplus Property DO

Section E - Business

Asset Protection EB
Energy and Natural Resources Conservation and Management EBD . EBD-P
Contributions and Purchases by Outside Agencies for School Use ECK
School Bus Routes EDD
Acceptable Use of Technology EFE . EFE-P

Section F - Facilities

Naming Facilities FDCA
Naming of Schools and School Facilities FDCA-P

Section G - Personnel

Drug and Alcohol Free Workplace GA . GA-P
Equal Opportunity Employment GAAA
Staff Involvement in Decision-Making GAC . GAC-P
Staff Involvement in Decision-Making (Teacher Advisory Council) GACA-P
Staff Involvement in Decision-Making (Classified Employee Advisory Council) GACB-P
Grievances - Employees GAE . GAE-P
Staff Conflict of Interest GAG
Employment of Relatives GAGA
Solicitation GAIB/JKA
Personnel Files GAK . GAK-P
Sexual Harrassment of Staff GAMA . GAMA-P
Sexual Harrassment of Students GAMAA . GAMAA-P
Employment Status - Operation of Motor Vehicles and Accident Notification Procedures GAMB
Professional Responsibilities GBBAA . GBBAA-P
Licensure GBDA
Recruitment, Selection, Retention, and Nonrenewal GBDB
Criminal Records Check GBDC . GBDC-P
Criminal Background Checks on Volunteers GBDCA
Evaluation of Licensed Personnel GBI
Action Plans for Licensed Personnel GBIA
Reduction in Force - Licensed (School-Based Teachers) GBKAA
Reduction in Force - Licensed (Others) GBKAB
Assignment and Transfer - Licensed GBM
Resignation - Licensed Personnel GBO
Employee Health Certificate GBRA-P
Communicable Diseases - Employee Safety GBRAB
Bloodborne Pathogens Exposure Control GBRAC . GBRAC-P
Employees Injured During Episode of Violence GBRAD
Extra Pay for Staff Development Instructors GBREA-P
Leaves and Absences - Employees GBRI
Voluntary Shared Leave - Employees GBRIB
Arrangement for Certified Substitutes (Including Counselors) GBRJA-P
Arrangement for Classified Substitutes GBRJB-P
Educational Leave GBRL
Evaluation - Classified GCI
Reduction in Force - Classified GCKA
Transfers - Classified GCM
Resignations - Classified GCO

Section I - Instruction

Curriculum Development IC
Research ICC . ICC-P
School Health Ed. Program: Family Life IDBA
Title I Parental Involvement IDDA
Education of Special Needs Students IDDF
Application of Section 504 1973 Rehabilitation Act IDDFE-P
Ancillary Programs IDDH-P
Magnet and Option Schools and Programs IEM . IEM-P
Selection of Instructional Materials IFA
Selection of Instructional Materials/ Educational Resources IFA-P
Field Trips IFCB . IFCB-P
Grading and Reporting Student Progress (Grading Systems) IHA
Student Wellness IHB . IHB-P
Graduation Requirements IHF . IHF-P
End-of-Grade Testing IIB
Continuous Academic Progress of Students, K-12 IKE . IKE-P
Student Accountability Standards, K-12 IKEA . IKEA-P
Pledge of Allegiance IL
Planning Time IM
School Improvement Teams IN . IN-P

Section J - Students

School Admission JBC . JBC-P
School Assignment JBCC
Attendance Policy K-12 JBD
Search and Seizure JCAB . JCAB-P
Drug and Alcohol Free School Environment JCDAC
Student Harassment, Bullying and Discrimination Free Environment JCDAD . JCDAD-P
Sexual Harassment by Students JCDAE . JCDAE-P
Student Dress Code JCDB
Grievances - Students/ Parents JCE
Student Discipline JD • JD-P
Student Expulsion JDE . JDE-P
Communicable Diseases - Student Safety JGCC
Administration of Medications to Students JGCD . JGCD-P
Students with Food Allergies JGHB . JGHB-P
Student Participation in Extracurricular Activities JH
Secret Societies JHCAA
Fund-Raising JKB . JKB-P
International Exchange Students JQKA
Student Records JR .  JR-P

Section K- Public Relations

School/Community Organizations KCD
School Volunteers KF . KF-P
Use of School Facilities KG . KG-P
Distribution of Materials to Students KI . KI-P
Political Education, Activities, and Materials KIAB
Visitors at School Sponsored Activities KM