Technology Policies and Forms

All technology resources employed by Guilford County Schools should be used in a responsible, legal and ethical manner.  To encourage responsible and ethical behavior, guidelines for using the Internet and other emerging technologies have been instituted.   This section includes technology-related guidelines written to safeguard students, protect the district and its staff from liability and protect the district’s investment in technology.

Acceptable Use Policy
Technology Policies, Procedures and Standards
Technology Forms

Acceptable Use Policy

Guilford County Schools’ Internet connection has been established in the belief that the information and interaction available are valuable additions to educational resources.  The first Acceptable Use Policy (AUP) was written in 1996.  The current Board Policy EFE-Acceptable Use of Technology and Procedure EFE-P Acceptable Use of Electronic Transmission Capabilities continue to be updated as technology use requires.

The intent of the policy is to ensure that all uses of the connection are consistent with the goals and educational philosophy of the school system.  The procedure specifically outlines responsibilities in the following areas:

• Network Etiquette
• Email
• Passwords
• Copyright
• Security
• Plagiarism
• Vandalism
• Network Resources
• Unauthorized Charges
• Warranties
• Emerging Technologies

The Acceptable Use Policy is included in Guilford County Schools’ Personnel Handbook and in the Student Handbook. 

The AUP states:
“Technology Services is responsible for establishing and users are required to follow all standards, policies, and procedures related to the use of technology in the Guilford County Schools.” 

“The user is responsible for his or her actions and activities involving the network.  Some examples of unacceptable users are: circumventing safety configurations, modifying setup policies, modifying settings on machines, attaching unauthorized devices…”. 

Incidents and violations of the AUP policy by employees are referred to the Human Resources Division for review.

To view Board Policy EFE and Board Procedure EFE-P select the following links:

Board Policy EFE-Acceptable Use of Technology
Board Policy EFE-P Acceptable Use of Electronic Transmission Capabilities

Technology Policies, Procedures and Standards Manual

The Technology Policies, Procedures and Standards Manual was written to provide policies for using all technology resources in a responsible, legal and ethical manner.  The procedures and standards outlined in this document were developed by the Technology Applications Review Committee (TARC).  The TARC reviews the acquisition and implementation of any hardware or software application.  The goal of the committee is to provide a standard and controllable network environment for the district. 

Examples of issues addressed in the manual included:

• Minimum standards for networked computers
• Relocation of equipment
• Computer donations
• Personally-owned software
• Email accounts for non-employees
• Password resets
• Use of email
• Approved software lists

Requests for technology services that are listed in this document may be submitted to Technology Services through the school or department’s Technology Contact Person and the web-based Help Desk Ticket System.  Any application not included in this document requires review and approval of the TARC.

The complete Technology Policies, Procedures and Standards Manual and the Staff Laptop Guidelines can be downloaded by selecting the following links:

Technology Policies, Procedures and Standards Manual

Technology Forms

Email, Hardware, and Software Request Forms (in PDF format):

E-mail Opt-Out Form
Password Reset Request Form
TARC Non-Employee Network Access/Email Agreement
Work Order Request Form
TARC Application for Non-Standard Hardware
TARC Application for Non-Approved Software
TARC Grant Application
TARC Application for Mass Distribution of Email

Forms for Publishing Web Pages (in PDF format): 

Webmaster Access Form
School Center Access Form
Guideline for School and Teacher Webpages
Permission to Publish Student Work
Permission to Publish Copyrighted Material

Other Information (in PDF format): 

Staff Laptop Guidelines
In-home Servicing of Your Personal Computer
Technology Services Contact List