- Guilford County Schools
- Benefits Department
Benefits
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LINK TO GCS REQUEST FOR LEAVE OF ABSENCE FORM:
Request for Leave of Absence Form
LINK TO REQUEST FOR REASONABLE ACCOMMODATION:
Request for Reasonable Accommodation Form
LINK TO REQUEST FOR VERIFICATION OF EMPLOYMENT FORM:
Request for Verification of Employment
LINKS TO U.S. DEPARTMENT OF LABOR FMLA FORMS:
(Form WH-380-E):
Certification of Health Care Provider for Employee's Serious Health Condition
(Form WH-380-F):
Certification of Health Care Provider for Family Member's Serious Health Condition
LINK TO GCS APPLICATION FOR VOLUNTARY SHARED LEAVE:
GCS Application for Voluntary Shared Leave
LINK TO GCS APPLICATION FOR AUTHORIZATION TO DONATE VOLUNTARY SHARED LEAVE:
GCS Authorization to Donate Voluntary Shared Leave
LINK TO WATCH VIDEO ON HOW TO REGISTER ON ORBIT:
LINK TO WATCH VIDEO ON HOW TO DESIGNATE YOUR BENEFICIARY(IES):
LINK TO POWERPOINT INSTRUCTIONS ON HOW TO ENROLL IN BENEFITS:
Step-by-Step Instructions on How to Enroll in Your Benefits
Employees Can Get a Head Start on Open Enrollment
Employees who are tobacco users and want to earn their monthly premium credit for 2025 don’t have to wait until Open Enrollment this fall. They can take action now to save money throughout 2025!
Starting July 1, 2024, tobacco users can attend a tobacco cessation counseling session at their Primary Care Provider’s (PCP) office for FREE to earn a lower premium for 2025. They have until November 30, 2024, to take action. (Note: If employees combine their tobacco cessation visit with another service, there may be a copay.) This convenient employee option means there’s no need to wait for Open Enrollment in October to secure their monthly premium credit for 2025.
How it works:
- After employees visit a PCP for their tobacco cessation session, the provider will submit a claim on their behalf. To ensure they receive credit for their visit, employees can upload their office visit summary to the “Document Center” located in eBenefits, the State Health Plan’s enrollment system. They should make sure to request a copy of their summary during their visit.
- This action is ONLY for tobacco users who want to reduce their monthly premium by $60 per month in 2025. If employees are NOT tobacco users, they will simply attest to that online during Open Enrollment, Sept. 30 - Oct. 25, 2024.
- During Open Enrollment, they will need to attest during the online enrollment process. This step is critical to ensure employees receive the lower premium for 2025.
- Employees who took no action on tobacco attestation last year will receive a postcard reminder regarding 2025 Open Enrollment.
2024 Plan Year State Health Plan Information:
New Hires Must Enroll Within 30 Days of Hire for 2024
Click the following link for important 2024 new plan information: 2024 Benefit Information which includes the Clear Pricing Project Provider Copay Comparison Chart
Step by Step Enrollment Instructions for the State Health Plan Year 2024: 2024 - How to Enroll Online with State Health Plan
Link to 2024 Rate Comparisons: 70/30 vs 80/20 Plans Rate Comparison 2024
LINK TO OPEN, VIEW AND DOWNLOAD PDF FLEX BENEFITS 2023 PLAN YEAR BOOKLET: FLEX BENEFITS 2024 PLAN YEAR BOOKLET
Link to Clear Pricing Project: State Health Plan Clear Pricing Project
2025 Open Enrollment Information: Change from BCBS to AETNA
Starting Jan. 1, 2025, the State Health Plan is switching Third-Party Administrator (TPA) services from Blue Cross NC to Aetna. SHP looks forward to enhanced benefits that Aetna will offer members. Aetna stands ready to serve members and is working hard to make the transition as seamless as possible.
For 2025, the State Health Plan will continue to offer two Preferred Provider Organization (PPO) plans, the Base PPO Plan (70/30) and the Enhanced PPO Plan (80/20). There are no benefits changes and copays and deductibles are staying the same.
ACTION REQUIRED! All members will be automatically enrolled in the Base PPO Plan (70/30), which will have an $85 subscriber-only premium. You can reduce this premium by $60 to a $25 subscriber-only premium by completing the tobacco attestation.
Members who wish to enroll in the Enhanced PPO Plan (80/20) or who wish to reduce their monthly premium in either the Enhanced PPO Plan (80/20) or the Base PPO Plan (70/30) by completing the tobacco attestation MUST TAKE ACTION during Open Enrollment, which is Sept. 30 - Oct. 25, 2024.
During Open Enrollment, all members will need to RE-SELECT a Primary Care Provider (PCP) in order to continue to enjoy lower copays when visiting that provider in 2025. Members will do this during the Open Enrollment online process in eBenefits, the Plan's enrollment system.
Clear Pricing Project Providers Need to Take Action for 2025
(Base PPO (70/30) & Enhanced PPO (80/20) Plan Members)
The Clear Pricing Project (CPP) will still be offered in 2025 when the State Health Plan transitions from Blue Cross NC to Aetna as the new third-party administrator (TPA) effective January 1, 2025.
As a reminder, the transition to Aetna applies to members in the Base PPO Plan (70/30), the Enhanced PPO Plan (80/20), and the High Deductible Health Plan. This change does not impact members enrolled in the Humana Medicare Advantage plans.
CPP Providers will need to take action if they want to continue being a CPP Provider in 2025. Members are encouraged to talk with your CPP Providers regarding their plans for 2025. Providers need to re-sign up with Aetna by May 31, 2024, if they want to be a CPP Provider in 2025.
If CPP Providers choose not to re-sign up, members will not receive the lower copays in 2025 for those specific providers.
For more details, see the Plan’s TPA transition page.
NC STATE HEALTH PLAN | CORONAVIRUS UPDATES:
State Health Plan Program:
The State Health Plan put multiple temporary benefit provisions in place to assist Plan members during the COVID-19 public health emergency. The federal government announced that the COVID-19 public health emergency ended on May 11, 2023. Here's what it means to employees regarding coverage as it relates to COVID-19:
- The Plan will continue to cover both the cost of the COVID-19 vaccine and vaccine administration at 100% when employees receive the vaccine at an in-network provider as part of the Plan’s preventive care benefits. If employees receive any other service during the visit, the visit may be subject to a copay. This is true for all other vaccines the Plan covers.
- The Plan will cover COVID-19 tests that are administered by a provider. If members receive any other service during the visit, the visit may be subject to a copay.
- The Plan will no longer cover the cost of over-the-counter (OTC) COVID-19 tests. Members will be responsible for the cost.
- The State Health Plan will no longer cover the cost of COVID testing as it relates to return to work. This means if you have to test negative before returning to work or if a place of employment requires regular testing.
The Plan continues to cover telehealth. Members should always ask their provider if they offer telehealth services. The Plan implemented a new telehealth policy effective January 1, 2023. Below are the services that will no longer be covered at the same copay as in-person care (if a person receives these services via a telehealth appointment). The services below will continue to be covered, but members will have to pay the appropriate copay.
- Dialysis services
- Physical Therapy/Occupational Therapy evaluations
- COVID testing services
- Emergency Department Evaluation and Management Services
- Hospitalization Evaluation and Management Services
- Extended Office Visits
- New Patient Preventative/Annual Wellness Exams
Please call Customer Service at 888-234-2416 if you have any questions about your telehealth benefits.
Contact Us
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Meet the team!
Lindsay Yarbrough
Director, Benefits
(336) 370-8348
yarbrol@gcsnc.comDonna Burnett
HR Benefits Coordinator - Disability
(336) 370-8166
burnetd2@gcsnc.comShannon Hart
HR Benefits Coordinator - Retirement / Health and Flex Benefits
(336) 370-8007
harts2@gcsnc.comErin Taylor
HR Benefits Coordinator - Retirement
(336) 370-2316
taylore2@gcsnc.comJill Newman
HR Benefits Coordinator- ACA and Leave of Absence
(336) 370-8352
newmanj@gcsnc.comAlesia Hubert
Leave of Absence
(336) 370-8351
huberta@gcsnc.comPrecious Batts
HR Benefits Coordinator - Workers Comp/Workplace Injuries
(336) 370-8304
battsp@gcsnc.comSandra Curtis
HR Benefits Coordinator - Workers Comp/Workplace Injuries
(336) 370-8996
curtiss@gcsnc.comPhone
(336) 370-8348
Fax
(336) 370-8924