GCS grant approval is based on request size. Learn more under "GCS Required Approvals."

  • GCS Required Approvals:

    Grants: Principal or Supervisor > Grants Acquisition Office > Further review when needed*

    *Grants of any size that involve personnel, facilities changes, or research proposals require review by additional GCS departments. The Grants Acquisition Office will coordinate these reviews are needed or required. 

    Steps in the Approval Process

    • Grant applicants are required to first gain grant approval from principals or supervisors to ensure the proposed grant project is aligned to school, department, and district goals.
    • Applicants are next required to submit two brief electronic forms to the Grants Acquisition Office. Both forms are found on the home page of the Grants Acquisition website under Site Shortcuts:
      • Grant Project Approval Form. This offers opportunities to schedule further reviews or consultations, and to address questions and provide needed documentation.
      • Grant Project Outcome Form. Applicants also complete a grant project outcome form when they receive final funder notifications. This form also comes to the Grants Acquisition Office to track fund development in the district.

  •  Know Your Responsibilities 

    Schools and central office departments share responsibilities for grant proposal development and submission. The Office of Grants Acquisition is the clearinghouse for approvals and technical assistance. Use the table below as a guide to how these responsibilities are shared in the district: 

    Grant Activities

    Teacher or Staff Member

    Principal or Supervisor

    Office of Grants Acquisition

    Review and select grant opportunities aligned to classroom, school, or department needs.

    x

    		    

    Gain principal or supervisor approval. 

    x

    		    

    Report all grants to the Grants Acquisition Office using Grant Project Approval Form for review/approval.

    x

    x

    		  

    Develop and write classroom, school, or department grant proposals.

    x

    x

    		  

    Report grant submission outcomes to the Grants Acquisition Office using Grant Project Outcome Form. 

    x

    x

    		  

    Review and approve all classroom, school, or department grant project proposals and budgets submitted by staff.

    		  

    x

    		  

    Complete all funder-required reporting for classroom, school, or department grant awards. 

    		  x  x

    x

    Identify grant opportunities that align to strategic district needs. 

     

     

    x

    Develop district level grant proposals with budgets of $500,000 or more. 

     

     

    x

    Provide technical assistance and advising to staff preparing grant project proposals and budgets. 

     

     

    x

    Facilitate additional department reviews, as needed or required, for any grant proposals. 

     

     

    x

    Create an Annual Grant Report 

     

     

    x