If you are new to Guilford County Schools and have a child who has been receiving special education services or have questions about special education, please contact Jacqui Hawkins, EC Parent Liaison, via email hawkinj@gcsnc.com or at 336-370-2323.

In order to make your student's transition into Guilford County Schools go smoothly, it is very important to provide your student's new school copies of the following information during registration:

• Most recent psychoeducational report, eligibility, evaluation and/or re-evaluation report;
• Current individualized education program (IEP); and
• Contact information for your student's previous school and school district.

The enrollment process:

• All students are enrolled through our online enrollment portal SchoolMint
  • Follow the steps in Schoolmint to complete your registration.
  • The system will ask you if your child has an IEP, please be sure to check that box if your child does have an IEP.
  • You will be able to upload documents directly into SchoolMint.
  • Need a SchoolMint account? Click here for a video tutorial  on creating an account to get started.
  • If you need assistance with Schoolmint, please contact the Student Assignment Office at 336-370-8303. 
• The documents that we require include:
  • Certified copy of the birth certificate
  • Immunization records
  • NC Health Assessment Transmittal Form (required for any student enrolling from outside of the state of NC or from a private or charter school that does not have a NC Health Assessment Transmittal Form on file and has not been previously enrolled in GCS)
  • NC General Statutes require that an Affidavit of Student in Good Standing be completed by the parent or court-appointed guardian/custodian for any new student transferring from another school outside our district. This does not pertain to students who are transferring within GCS or for students who have never been enrolled in a public or private school (ex: first time kindergarten students or students that have always attended home school). Click here for the Spanish translated document.
  • Proof of residence/address:
    • Current/original gas, oil, water, or electric bill in the name of the parents' or court ordered guardian. Telephone and cable bills are not acceptable.
    • Original lease agreement in the name of the parent or court ordered guardian
    • Voter registration card AND Medicaid card in the name of the parent(s) or court-appointed guardian/custodian
    • Driver's license (or State ID card from the Department of Motor Vehicles) AND one (1) of the following:
      • Voter registration card from the Board of Elections Office in the name of the parent(s) or court-appointed guardian/custodian
      • Medicaid card in the name of the parent(s) or court-appointed guardian/custodian
      • Car registration in the name of the parent(s) or court-appointed guardian/custodian
      • Letter from an employer verifying the address of the parent(s) or court-appointed guardian/custodian with the company's letterhead 

• Note: Guilford County Schools will request records from your child's previous school, but in order to make your student's transition into Guilford County Schools go smoothly, it is helpful to provide your student's new school copies of the following information during registration:
  • • Most recent psychoeducational report, eligibility, evaluation and/or reevaluation report;
    • Current individualized education program (IEP); and
    • Contact information for your student's previous school and school district.
      • These items will support a smooth transition between your child's old and new school and will ensure that appropriate services and supports are made available.

What to Expect:

For out of state students:

Once you have enrolled your student and shared their special education records, school staff will invite you to a meeting to discuss comparable services, or services similar to or the same as, provided on your student's most recent IEP. During that meeting, school staff will also describe the initial eligibility process that occurs when students move from out of state and the timeline in which an intial North Carolina IEP will be developed. 

For in state students, but new to GCS:

School staff will begin implementing your student's current IEP on their first day of school. An invitation to review and revise your student's IEP may be scheduled. The purpose of the meeting will be to discuss your student's transition to a new school and to determine if any adjustments to the services and supports currently being provided are needed.