Public Records Requests

What is a Public Record?

  • Public records are documents or materials made or received by government agencies in North Carolina while conducting government business; records may include electronic, paper, or other material, regardless of physical form or characteristic.

    Please be aware that Guilford County Board of Education policy, nor North Carolina law require a government agency to create or compile records or databases that do not already exist.  The purpose of a public records request is to allow examination of existing documents created while doing the business of the government. 

    What is Exempt from Disclosure Under The Public Records Act?

    The Public Records laws exempt from disclosure to the public various documents, including, but not limited to:

    • Information that is otherwise privileged based on some exception to the Public Records Act, such as student records (G.S. §115C-402) or personnel records (G.S.§ 115C-319 et seq.)
    • Student data (for example, references to a child’s health conditions, grades, IEP or discipline issues) made confidential by state or federal laws
    • Confidential employee information (any information in the Personnel File not available for inspection, for example, resume or credentials, home address, investigative documentation, or date-of-birth)
    • Medical records of employees or students
    • Attorney-client communications and the documents protected by the Work Product Doctrine
    • Emergency response plans/public security plans
    • Documents that contain trade secrets

Information Available Through Processes other than Public Records Requests

    • Student Records (transcripts, immunization records, verification of graduation, documentation to obtain ID) (Available only to the student or parent with authority to obtain the records)
    • Employment Records (Available to the employee by request)

Publicly Available Information