Superintendent Contreras and Board Member Allen Duncan

Facility Rental and Shared Use Agreements

  •  Welcome to the Guilford County Schools Facility Use and Shared Use portal. 

    Facility Use:

    • Allows community organizations to rent indoor and outdoor facilities
    • Hourly rates are defined in the Fee Schedule
    • A certificate of insurance is required

    Shared Use:

    • Allows community organizations to rent outdoor facilities
    • Organizations are required to maintain and improve these facilities in exchange for fees 

    For additional information, please contact our facility use staff at (336) 370-2386.

    Facility Use Agreement

    Use of school facilities by community organizations are not endorsed by the District.  Officially sanctioned, school related activities will be given priority in the scheduling of facility use. All other scheduling of facility use will be on a first-come, first-serve basis.  

    The District reserves the right to:

    • Assess facility use fees
    • Refuse approval
    • Cancel approved use of a school facility 

     Facility use will be denied if an organization intends to use facilities to engage in conduct contrary to:

    • Federal law
    • State law
    • Local law

    When school facilities are rented by a community organization, a District employee must be present at all times. Keys to school facilities will not be issued to community organizations. Buildings must be opened, attended, and closed by an authorized employee of the District. The cost of any overtime will be charged to the organization using the facility.

    Shared Use Agreement

    The District may enter into Shared Use Agreements with community organizations when the Agreement will be beneficial to the District. The District will negotiate these Agreements on an individual basis. 

    The school site principal is not authorized to negotiate at the school level for use of the property. All requests for Shared Use Agreements must be referred to the Maintenance Department. The school principal’s input will be sought during the initial stages of development. 

     

    Policy and Procedure 

    Use of School Facilities: KG .KPFacility Use Application (Form AS-1)